Empulse HRIS presentation file
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The document provides an overview of the EMPulse HRIS system. It summarizes the system's main modules including employee management, recruitment, training, leave management, attendance tracking, payroll, performance management, and reporting features. It also outlines the implementation process, deliverables, user access controls, and system requirements. The presentation was created by Kazi Md. Shakawat Hossain from HR Automation Ltd. to demonstrate EMPulse HRIS.
Empulse HRIS presentation file
- 1. Presentation on EMPulse HRIS Prepared by Kazi Md. Shakawat Hossain Project Lead, EMPulse HRIS HR Automation Ltd. Human Resources Information System (HRIS)
- 2. EMPUSE HRIS MAIN SCREEN
- 3. Manager’s Board & Employee Self Service portal Process flow based online task approval system Attendance system integrated with time office machine Paperless Leave application reduce time and cost SIGNIFICANT BENEFITS Integrated Leave, Attendance & Payroll System Roster and Shifting system supports round the clock Operations Digital employee filing system reduce paper, enhance efficiency EMPulse HRIS
- 4. EMPLOYEE MASTER Employee master portal setup for all modules 4 Lorem Ipsum 01 02 03 04 05Master Info Setup new employee profile with all employment info i.e: personal, professional, contract details, education, experience, training, timeline, sourcing etc. Digital Filling Green HR practice by using digital filling system (paperless), easy access to employee file without having it Org Structure Organization chart, structure, supervisory relationship, reporting relationship etc. Reportings MIS reports i.e: Joining, Separation, Confirmation, contract end, DOB, etc. Communication Send notice, massage to employee, upload HR resources, policies for easy access by employee.
- 5. RECRUITMENT AND SELECTION Requisitioning to on-boarding selection process 5 Talent Mgt. 01 02 03 04 05 06Requisition Create manpower requisition, sent it to workflow for approval. Job Description Create job description and tag it with employee portal Manpower Plan Headcount and manpower budgeting and track variance and vacancies etc. CV Bank Mgt. Create CV Bank for CVs received from unsolicited source. Keyword searching while required relevant CVs. Position Mgt. Create position code against approved position by board. Assign position to new hire and track vacancies. Reporting Line Supervisor and reviewer relationship with employee. It is vital for online approval process. Group reporting change while supervisor left.
- 6. TRAINING AND DEVELOPMENT Comprehensive tools for training and development needs 6 Learning Training Master Register all trainings and courses to maintain related records Records Mgt Entry training, edit and view trainings, certificates mgt, records management etc. Invitations Prepare course schedule and send invitation to target groups. Batch management and attendance from registration. Venue Mgt Venue registration, booking, logistic management etc. Course Plan Prepare course plan, update training calendar, distribute pre and post training materials etc, Reports TNA, Topic wise participant vs non participants, training hours, development needs, plans etc. 01 02 0304 05 06
- 7. LEAVE MANAGEMENT SYSTEM 7 Leave Master Leave types, amount, suffix/Prefix, carry forward etc. Opening Mgt Annual Leave opening setup, carry forward adjustment etc Holidays Public holiday setup for roster and compensatory leave issue Apply Online Paperless online leave application with real-time balance update and tracking Approval flow Application approval flow to execute leave authorization and roster updating. Reports All types of Leave reports, vacation accruals, AL encashment, Leave plan etc. 01 02 0304 05 06 Paperless online leave application and auto balance mgt.
- 8. ATTENDANCE MANAGEMENT SYSTEM Integrated with Time Office Machine and Payroll system 8 Shift Master Create and assign shift timings to use in duty roster entry Scheduler Preset duty patter to provide auto entry as per scheduler Manhour FTE calculation, hours management and comparison Reports Attendance, Roster, Overtime, Absent, Late, Missing Punch, Early leaver and Habitual lates Location Mgt Duty stations with assigned duty pattern for selected venue Time Office Time office machine integrated with server to pull data and combine it with roster system. Manual Attend. Missing punch adjustment, correction of punching errors Duty Roster Enter duty roster, day off and leave info to ensure duty round the clock 01 02 0405 07 08 03 06 Attend ance
- 9. PAYROLL MANAGEMENT Integrated with Employee Master, Attendance & Leave 9 Bank Advice Complete salary and prepare bank advice to disburse Service Charge Administer service chare setup and transaction for hotels Pay & Benefits Salary, Service Charge other, Festival Bonus, Overtime etc Journals Prepare journals for Finance to update Financial reports Taxation Auto/Fixed amount taxation system in line with NBR Master Info Set Master Financial Info for new joiner and salary change LWP & Absent Integrated LWP & Absent with Attendance & Leave Module Salary File Create monthly salary and perform all transaction in it. Loan/Advance Loan and Advance Scheduling and auto deduct from salary 01 02 03 04 05 06 07 08 09 Payroll Management
- 10. PERFORMANCE & DEVELOPMENT Performance Management & Development System 10 01 02 03 04 05 KPI Setup Key performance Indicator/ Goal/ Objective setting at the beginning of performance period. Workplan Based on KP, setup work plan and deliverables within the set timeline. Plan Assesment Assess work plan quarterly, half yearly and yearly basis and do year end appraisal and reward accordingly. Development Propose development plan based on appraisal and gap assessment for days to come. PMDS Report Prepare performance report, ratings, TNA, skill gaps etc. Task Assign Assign tasks out of objectives as and when required. Assess the task progress and rate on completion quality.
- 11. 1 2 3 4 5 6 7 8 Integrated with Payroll / Separate PF management PROVIDENT FUND MANAGEMENT 11 Profit Distribution Distribute audited profit to the individual’s account Claim Settlement Settle claims arise by resign/retirement etc. PF Loan Issue loan and loan recovery management. Reflect it in salary file Reports Generate various reports related with PF transaction, account balance, load, ledger etc. PF Account Account opening based on PF membership request Nominee Mgt. Create nominee database with share % and required info as per PF guideline Opening Balance Setup year opening PF balance based on audited figure of last fiscal year PF Contribution Mgt Perform PF amount contribution by employee and employer % related transaction and update account balance accordingly
- 12. MANAGER’S BOARD Online approval and Supervisee management system 12 Leave View leave summary and details of supervises. Prepare leave plan and maintain balance and ensure equity. Attendance View supervisee attendance, late report, finalize overtime, request for manual attendance etc User Task Task came from supervise and waiting for approval. Approve/ Reject task required. Training Mgt Managers can enter training activities both on the job and off the job. Send nomination for training course or events. View their employees trainings. Task assign Assign task to the supervises and see the task completion and progress status
- 13. EMPLOYEE’S SELF SERVICE PORTAL Employee can view and updated about their information 13 Self Attendance Employee can see their self roster, punch report, late report, absent report, OT records etc Finanical Info Own financial info, pay slip, loan and advance transactions, assets custody etc. Task/Job Info See tasks/job assigned by supervisor, enter task progress, view job description, view self info in CV format stored in the system Leave Info View self leave info in summary view and details view, track leave application approvals etc Service Request Online request for HR services such as salary certificate, NOC, information change etc. Resource Hub Read HR policy procedures, view forms and download for use, Training calendar, nomination for course and events etc. 01 02 03 0405 06 Self Service
- 14. ADMINISTRATOR FUNCTIONS Administer HRIS access controls and configuration 14 Access Setup Setup individual access with specific requirement and monitor access record with detailed info. Company Setup Setup company information, file and folder loctions, signatories for different reports, process flows etc. Authorities Setup Division, Department and Location authority to ensure confidentiality and proper authorization for specific person. Delegations Set delegation of authority in case of managers leave so that process can run smoothly. DB Managment Take database backup, connect with backup and test server for training and testing purpose User Group Create user group based on user’s role and assign controls and access to that user group. Controls Mgt. Create controls, register and assign controls to relevant user group. 01 02 04 05 07 03 06 Admin Control
- 15. REPORTING FEATURES Fully customized dynamic reporting system 200+ Reports Dynamic Reports Column & Row Sorting Main & Sub report Dashboard Export Provision Report BuilderPrint & Email
- 16. USER ACCESS CONTROL User access control system to ensure confidentiality 16 EMPulse HRIS 02 03 0401 Group creation Crease user group and assign user to the respective group Control Assign Select the Tab, Ribbon and Button for the specific user group and assign it to respective group Password Default password must be needed to change in first login and reset new password. Password kept in db by 3D encryption to ensure security Access Log Records access log with details access info i.e: user name, domain, ip address etc to trace each login information.
- 17. PROJECT IMPLEMENTATION PLAN Step by step project implementation flow Requirement Study Process analysis and Re-engineering Customization and development User Acceptance Test (UAT) Go Live Project Handover Agreement Maintenance and support agreement
- 18. DELIVERABLES Significant deliverable across the project plan 18 04 03 02 01 05 System Requirement Details Detailed analysis report and action plan User acceptance test and certification User Manual, quick reference and contacts Project closure and maintenance contract
- 19. SYSTEM REQUIREMENTS Server side and client side system related info 19 EMPulse Server - Fully dedicated HR Server - Windows server 2016 - 100 GB storage - Multi core processor Conectivity - LAN connection - Common drive for update version preservation -Client’s access to common folder - Teamviewer/Anydesk for online support Client PC -Screen regulation 1360X768 -Window 7 or higher - .NET framework 3.5 or higher - LAN connectivity -Common drive access -Crystal Report runtime Prerequisites Will be provided with HRIS - Crystal report runtime - Dev component dot net bar - .NET framework 3.5 or higher 01 02 03 04
- 20. CONTACT US For demo version, presentation and further queries Office: 548, Shaheenbagh, Tejgaon, Dhaka, Bangladesh +88 01716 017 126, +88 01682 330 792 Write us on: empulsehris@yahoo.com; empulsehris@gmail.com View us https://www.facebook.com/EMPulseHRIS http://empulsehris.weebly.com