Excel
- 1. Excel Formulas And Functions Dr. Pinki Insan Asstt. Professor of Commerce
- 2. Overview Excel is a spreadsheet, a grid made from columns and rows. It Is a Software program that can Make number manipulation easy And somewhat painless.
- 3. Basics of a Spreadsheet • Spreadsheets are made up of –Columns –Rows –and their intersections are called cells
- 5. • Ina spreadsheetthe COLUMNisdefined astheverticalspace thatisgoingupand downthewindow. Lettersare usedto designateeach COLUMN'Slocation. • COLUMNlabeledDishighlighted .
- 6. What is a row? In a spreadsheet the ROW is defined as the horizontal space that is going across the window. Numbers are used to designate each R OW'S location. ROW labeled 4 is highlighted.
- 7. What is a CELL ? • A CELL is the space where a row and column in tersect. Each CELL is assigned a name according to its COLUMN letter and ROW number.In the diagram the CELL labeled C2 is highlighted.
- 8. Types of Data • In each cell there may be the following data type s: – Labels -- (text with no numerical value) – Number data (constant values) – Formulas (mathematical equation used to cal culate)Data Types Examples Descriptions LABEL Name or Wage or Days anything that is just text CONSTANT 5 or 3.75 or -7.4 any number FORMULA =5+3 or = 8*5+3 math equation
- 9. Labels • Labels are text entries – Labels help identify what we are talking about – Labels do not have a value associated with the m – Sometimes called ‘headers’
- 10. Constants Constants are FIXED number data Constants may refer to dollars, percentages, or number of items (in this case number of hours worked within a certain pay period).
- 11. Formulas • Formulas are math equation s that CALCULATE a value to be d isplayed. • DO NOT type in the numbers ; type in the equation. • It is BEST to Reference as much data as possible as op posed to typing data into equations. That way when OTHER information changes, we D
- 12. BASICFORMULAS & FUNCTIONS In Excel,the calculation can be specified using either a formula or a function. ˆFormulas are self-defined instructions f or performing calculations. ˆ Functions are pre-defined formulas that come with Excel.
- 13. In either case, all formulas a nd functions are entered in a cell and must begin with an equal sign ’=’.
- 18. A function is a predefined formula th at performs calculations using specific values in a particular order. All spreadsheet programs inclu de common functions that can be used for quickly finding the sum, average, count, ma
- 19. In order to work correctly, a function must be written a speci fic way which is called the syntax. The basic syntax for a function is- an equals sign (=), the function name (SUM, for example), and one or more arguments.
- 21. Example of Multiple Arguments
- 23. Types of Functions • Math or String • Date & Time • Text • Financial • Logical • Statically • Lookup or reference
- 24. Common functions • SUM: This function adds all the values of the cells in the argument. • AVERAGE: This function determines the average of the values included in the argument. It calculates the sum of the cells and then divides that value by the number of cells in the argument. • COUNT: This function counts the number of cells with numerical data in the argument. This function is useful for quickly counting items in a cell range. • MAX: This function determines the highest cell value included in the argument . • MIN: This function determines the lowest cell value included in the argument.
- 25. SUM Function Definition: • Probably the most popular function in any spreadsheet is the SUM function. The Sum function takes all of the values in each of the specified cells and totals their values. The syntax is: =SUM(first value, second value , etc)
- 26. Sum Function
- 27. Sum function
- 28. Average Function The average function finds the average of the specified data. (Simplifies adding all of the indicated cells together and dividing by the total number of ce lls.)
- 36. Max & Min Functions • The Max function will return the largest (max) value in the selected range of cells. The Min function will display the smallest value in a selected set of cells.
- 37. • The Count function will return the number of ent ries (actually counts each cell that contains NUMBER DATA) in the selected range of cells. • Remember: cell that are blank or contain text will not be counted.
- 40. Thanks
Editor's Notes
- #3: Source: http://people.usd.edu/~bwjames/tut/excel/1.html