Fujieh.maura
- 1. Simple Planning Essentials for Projects 2009 NASA PM Challenge Maura Fujieh, PMP NASA Ames Research Center
- 2. Outline Introduction In the Beginning Love Your Planning Data Lessons Learned 2
- 3. Introduction Small budget for project support Milestones 4 new projects due Year1 NRA Work at 4 solicitations Centers New work Integrated 3-4 agreements levels below project 3
- 4. Outline Introduction In the Beginning Ghost of Projects Past Love Your Planning Data Lessons Learned 4
- 5. Common Project Scenarios Another call for project data Why don’t your numbers match? Who’s really responsible for the work? 5
- 6. How can we do this better? Better Planning … but isn’t this a lot of work? 6
- 7. Pay now or pay later … Who’s got that data? Using outdated information Errors in translating project data to another format Great results, wrong deliverable 7
- 8. Outline Introduction In the Beginning Love Your Planning Data Overview Key Planning Steps Tool Examples Lessons Learned 8
- 9. Today’s discussion focuses on: Requirements Schedule Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & Agreements N2 Budget Risk 9
- 10. Key planning steps 1. Is the entire project there? Include technical scope, resources, milestones and work descriptions for each WBS element 2. Plan low Identify work done at the lowest work group Assign resources in “categories” Use identifier fields to add more definition 3. Automate analysis Consolidate all planning detail Use automation to summarize and cross-check 10
- 11. Step 1 – Plan to your WBS 11
- 12. Step 2: Plan low 12
- 13. Step 2: Add assignments/resources 13
- 14. Step 2: Add identifier fields 14
- 15. Step 2: and populate 15
- 16. Step 3 – Consolidate data WARNING 16
- 17. Analysis Example 1 17
- 18. Analysis Example 2 18
- 19. Analysis Example 3 What kind of work is being done at each Center? 19
- 20. Analysis Example 4 Who should be charging to my project? 20
- 21. Put your data in the center Authorization Documents Tasks for Project Schedule Plan Project Planning Data Milestone Phasing Tracking Plan Reports Support Performing Org Reports 21
- 22. Staying ahead of the data Data systems keep Data systems can the connections require support between planning and tool-specific elements processes Allow information to No tool replaces be utilized in good people multiple ways Accurate data Provides single requires project repository for data support What What makes makes sense sense 22
- 23. Outline Introduction In the Beginning Love Your Planning Data Lessons Learned 23
- 24. Lessons Learned – Process Communication is critical when formats or processes change Be sure to include rational explanations and “big picture” Remember to include EVERYONE who uses project data, especially those “outside” the project Change takes time. Consider incremental changes or a phased approach. 24
- 25. Questions Thank you very much Maura.Fujieh@NASA.gov 25
- 26. Back-up Material 26
- 27. Results of planning - data Schedule Requirements Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & N2 Budget Agreements Risk 27
- 28. …structured around a WBS Schedule Requirements Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & N2 Budget Agreements Risk 28
- 29. … linked to project documents Schedule Requirements Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & N2 Budget Agreements Risk 29
- 30. For example: project schedule Schedule Requirements Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & N2 Budget Agreements Risk 30
- 31. For example: budget breakdown Schedule Requirements Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & N2 Budget Agreements Risk 31
- 32. Today’s discussion focuses on: Schedule Requirements Facility Usage Work Scope Tasks Descriptions Project Work Scope (WBS) Resources Milestones Contracts & N2 Budget Agreements Risk 32