Headcount Management

 From Fire attack to severe weather to natural disasters, it seems that potential threats
to your business and employees come in all shapes and sizes today.
 It’s is very difficult to monitor or get the real time & accurate data of how many
Employees, Contact employees & Visitor at the point of emergency.
 Communication with all the stakeholders within the company premises during
emergency becomes impossible.
Industry Challenges

Emsphere Headcount has an unique capability to display the Total count of people
inside the company premises on a Dashboard Live view of no. of employees & visitors
inside the premises by fetching access control swipe event data.
The system also features one click emergency headcount report which provided
employee and visitors details along with zone in which they were last in.
Emergency Response Team display which help to get real time Information of Team
member with contact details available inside the premise at the time of Emergency .
Overview

Employees, Contract labours, &
Visitors enter in premise
through Access Control and
working in different zones of the
company.
Security / Admin
Initiate the
Emergency
through System
Everyone will gather in nearest
assembly point & Punch on
Available Device
In case of
emergency
How does Headcount system works ?
Dashboard display the live
data of Headcount along with
Persons reported at Assembly
point.
Headcount Before &
After Emergency display
Live data with count of
Person who are not
reported at Assembly
point.
System Show Not reported
data on Top with facility to
Print the list on dedicated
printer on one click.
System can trigger SMS /
Email to not reported person
about safety
EHS Team
Display show
available team
member details
with Mobile no

 Live Dashboard featuring number of persons inside the company premises in Real Time.
 Floor-wise and Zone-wise details of persons occupying respective zones.
 Automatic printing of Emergency Fire list for details of persons inside the premises in case of
emergency triggers.
 Alerts for persons entering specific Red flagged/sensitive zones. Eg. If a person enters a
sensitive zone and doesn't check out after specified durations of time, an email/SMS alert will be
triggered in real time.
 Monitoring busy areas for overcrowding. The system offers a relatively accurate means of
managing the capacity of people.
Compliance to building Safety and Emergency regulations
Features

 With count display flexibility, the count can be displayed in particular Zone Readers, Zones of
restricted capacity and restricted entry areas for security reasons.
 One can define the Locations/Areas/Zones in the premises from the count in the Master form.
 Safety in terms of restricting the entry of certain employees/visitors in certain areas of the
premises.
 Segregation of Total Person inside the company premises into number of employees, Contract
Workers and Visitors at any instant.
 Responsive Website help to use Mobile / Tablet for Call-out at Assembly point
Manual “Mark user safe” option is available if Person forget to bring His /Her card at Assembly
point.
Features Continue…

• Dashboard for Before and After Emergency
• Assembly Point wise Employee report
• Data for Total Reported at Assembly point
• Data for Not Reported at Assembly point
• System user get the list of Not Reported Person, just clicking on “Not Reported” count button
wise
On one Click, system show
the data of not reported
person with contact details

List of Not Reported Person at
Assembly point is very important
at the time of Emergency.
On one click of Print button, Dedicated printer
start to print the list of Person inside premise
with name, user type & contact details.

• List of “Not Reported Person” is very
crucial in emergency.
• Headcount with details of Employee,
Contract Employee and Visitor with
contact number and the List of “Not
Reported Person” at Assembly point on
top.
• Report can be generated for a one
glance view of the count of the people
in the premise
• Separate Report which can be viewed
the employee as per swipe times that
indicate their location as well.

• System populate list of EHS member data with there contact detail
• Only list of available EHS Member data will populate on dashboard in real time

Benefits
It’s time to think of most effective way to keep all your Human Resource Capital safe
during an emergency.
Category wise real
time headcount
display.
One click report in
case of emergency.
Category & Zone wise
report.
Creates auto email & SMS
alerts during emergency.
Easy integration with Access card,
Biometric & Pin based
authentication modes.
Fast communication during
emergency.
One click report of EHS.
Emergency report is replicated
to cloud based servers.

Headcount Report with Name and Contact Details
Report of Not Reported Person at Assembly point
Detail Emergency Trigger Report
 Current State of User at Plant
 Zone Wise Report
 Category Wise Report – Employees / Contract Employees / Visitors
 History Report
 Manual Mark Safe Details
Reports

emSphere Technologies Pvt Ltd
Plot no 70, Gurukrupa Banglow,
Shivaji Housing Society.
Senapati Bapat Road
Pune – 411016
M - +91 20 6748 7737 / 7798981536
E - sales@emsphere.com
W - www.emsphere.com
L - PUNE | MUMBAI | BANGLORE | UAE

Headcount Management

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Headcount Management