Contract labour management
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Emsphere offers a comprehensive contract labor management system that automates workforce management for companies, enhancing productivity and compliance. With over 500 installations and features like attendance tracking, billing management, and employee lifecycle management, it integrates seamlessly with existing software and hardware. The system addresses industry challenges such as manual record-keeping and compliance with labor laws, ensuring real-time information and greater transparency.
Contract labour management
- 2. About Emsphere Emsphere is a leading provider of Time and Attendance Management Solution which helps companies automate all aspect of their Workforce Management processes. Emsphere, has installations at Fortune 500 companies as well as at midsize companies, helping all with a tangible boost to organizations productivity. Successfully implement project with OEM partners like Honeywell, Tyco, Siemens, Bosch, G4S, Nitgen & Virdi. Why Emsphere? • Domain Knowledge – 15 Year of Work Experience in HRMS Domain • Excellent client record – More than 500 + Installations • End to end workforce management solution. • Future ready technology & ease of integration with any software (SAP / Oracle / ERP) • Sales / Service & Integration with any existing 3rd party Hardware like Virdi, Honeywell, Nitgen, ZkTeco , ESSL etc • Customized solution to suit niche requirement of client. • Great user experience with technology interfaces. • Reliable, fast and cost effective service • Web Based Solution available on – On Premise as well as On- Cloud
- 3. Industry Challenges • No system in place to manage T & A • Record keeping is manual, resulting in lack of real-time information • No Transparency between company & contractor records and billing • Authentic data is not assured from manual records • Legal & Statutory needs are not covered in the existing system / process • Documents are maintained in hardcopy format • Blacklisted employees are coming through different contractors • Attrition management & contractor billing calculation •Contractor & Employer Liability on statutory payments •Compliance Management as per State & Central (Register & Return) for BOCW / CLRA / ESIC / Factory Act / Interstate Migration Act / Minimum wages
- 4. How Does Contract Labour Management Function?
- 5. Highlights of Emsphere CLMS • Web based System with On Cloud & On Premise deployment facility • Contractor details Management with Scan Document Management facility • Contractor License / WC Policy Expiry / Contractor Capacity reach Notification • Contractor wise Work Order Management • Contractor Billing Management - Work Order wise / As per % of Billing / As per No. Of Employee / Fix etc • Contractor Employee 360 Degree Information Management • Employee Lifecycle Management with Employee History Management by validating PAN /Aadhar Card / UAN Number • Photo Id Card with Biometric Authentication for Contract Employee • PPE management • Family / Education details management • Verification – Police Verification, Medical Check up done, Background Verification • Employee Profession – Skill, Semi Skill & Un-Skilled • Attendance Management • In/ out attendance through various means like Biometric, Barcode, Face ID and RFID • Proxy & Debarred worker elimination at Entry level on Device itself • Restriction for Continues 10 day Working without Weekly -off
- 6. • Shift logic – Auto shift, day-cross / night shift / core shift; shift allocation by excel upload is possible • Overtime Management with Online Overtime Approval along with Policy for National Holidays / Weekly off • Leave Management • Salary Head (Earning & Deduction head)creation, Salary Template Creation • Minimum Wages – State wise / Zone Wise • Allocation of Salary Template to Employee (Individually/ Bulk) • Wages Calculation according to Salary Template and Payable days • Customized Approval Workflow Creation • User Access Management – Company User, HR, Admin, Contractor Login with User rights • Mail Alerts – Expiry of Contractor License/ WC policy / Employee Validity Expiry • PF, ESIC, LWF contribution management its Liability at Contractor / Employer end • Online Verification of Statutory Payment submission by Contractor • Compliance Reports Management • Contractor Performance report • Org Chart / Contractor wise Headcount / Skill set / Manpower Utility Highlights of Emsphere CLMS Continue….
- 7. How does CLMS helps to Improve productivity? Emsphere Contract Labor management software is developed by combining comprehensive study, views from the experts of labor consultant fields and feed back of labour consultancies. It will manage your Organization more efficiently. All kinds of problems related to Labor and Contractor Management with their Attendance issue is solved excellently by the software.
- 8. How does CLMS help to Improve Safety / Security? • Photo ID card • Biometric (Face, Finger ,Card) / Barcode Verification • Background Verification with Remark • Police Verification- Description, Document Upload & Next Verification date • Medical Checkup - Description, Document Upload & Next Verification date • HR Verified Check box for Uploaded document for Education, Previous Experience and other doc etc • Periodic Safety Training with Remark and Document upload facility • Re – Hiring after Aadhar Card / UAN / PAN card Validation • Restriction of Employee on Device for – Contract Expiry – Work Permit Capacity reach – Proxy Worker – Debarred Worker
- 9. How CLMS help to Manage Compliances? Emsphere CLMS helps you to monitor Labour Law Compliance and it also provide all Legal Compliances format with all required data related to PF / ESIC and other compliance under State & Central for BOCW / CLRA / ESIC / Factory Act / Interstate Migration Act / Minimum wages like: • Muster roll cum wage Register-(FORM II) • Register of Overtime- (FORM XXIII) • Wage Slip- (FORM XIX) • Employment Card-(FORM XIV) • Register of Contractors- (FORM XII) • Register of workmen employed by Contractor-(FORM XIII) • Medical Checkup Form-(FORM 7) • Muster Roll (FORM XVI) •Register of Fines(Form XXI)
- 10. Reports • Attendance Muster Reports • Attendance Details Reports • Working Hours Register Reports • Man Hours OT Reports • Continues Days Present Reports • Overtime Register Reports • Absenteeism Report • Monthly Performance Report • Manual Attendance Reports • Shift Wise reports • Worker History Report • User Audit Trail Report • Org Chart • Employee Hierarchy Report • Diversity Report • Billing Summary Reports • LWF/ ESIC/ PF Contribution Report • Salary Slip Report • ESI Portal Report • Monthly Manpower Utilization report • Monthly MIS Report • Labour License Expiry Report • Workman WC Policy Expiry Report
- 11. Product Screenshot Contractor Master Contract Employee Master
- 12. Overtime Policy Shift Policy
- 13. Salary Template Minimum Wages
- 14. User Group & Right Management Work Flow Creation
- 15. Standard & Compliance Reports Compliance Reports
- 16. Dashboard Details • Overall Contractor Wise Head Count • Department Wise Headcount & OT • Contractor Day Wise Headcount & OT • Category Wise Headcount & OT • Today’s Headcount – Contractor wise • Diversity Reports – Age, Experience & Gender wise Percentage
- 17. Emsphere CLMS Installations (Partial List)