How governance drives your information and security architecture
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The document discusses the importance of governance in shaping information and security architecture within organizations, emphasizing the need for effective management of content and systems. It outlines the distinctions between information architecture and information management, highlighting common challenges and mistakes in organizational setups. Additionally, it advocates for simplified administration through a unified approach to security configurations and management processes.
![Management controls and scopes
Farm
Zone Web Application Service Application
Content DB
Site collection
Top-level site
Sub site List/Library Sub site
[Folder]
Item / Document](https://image.slidesharecdn.com/howgovernancedrivesyourinformationandsecurityarchitecture-120227172353-phpapp01/85/How-governance-drives-your-information-and-security-architecture-18-320.jpg)
How governance drives your information and security architecture
- 1. How governance drives your information and security architecture Randy Williams Enterprise Trainer and Evangelist AvePoint
- 2. Randy Williams Enterprise Trainer & Evangelist Based in San Diego, CA SharePoint MVP for 2009, 2010, 2011 Speaker at many global conferences 20+ years in IT Columnist: SharePoint Pro magazine randy.williams@avepoint.com @tweetraw
- 3. Do any of these sound familiar?
- 4. I have no idea where I should be storing my files
- 5. I can’t find what I need!
- 6. How can I give Alice access to what Bob had?
- 7. Managing each site individually is impossible
- 8. There’s no way I can enforce my governance policy
- 9. They should call it “ScarePoint” or “No Point”
- 11. “Site Map” http://intranet HR Finance Vacation & Sick Day Financial Benefits Expense Reports Tracking Performance
- 12. Common site map (small organizations) http://intranet HR Finance Vacation & Sick Day Financial Benefits Expense Reports Tracking Performance
- 13. Common site map (medium & large organizations) http://intranet HR Finance Vacation & Sick Day Financial Benefits Expense Reports Tracking Performance
- 14. Common mistakes While easy to build out, manageability is constrained Governance challenges Lack of separation between portal and collaboration content Design must reflect both
- 15. Info Architecture vs. Info Management Information Architecture Organize and describe content Metadata Structure Relationships Inputs Knowledge Management team Librarians Content owners Subject matter experts (SMEs) Outcomes Site map (navigation) Taxonomy Search Targeting (audiences)
- 16. Info Architecture vs. Info Management Information Architecture Information Management Organize and describe content Manage the content & service Metadata Access levels (permissions) Structure Lifecycle Relationships Storage Inputs Inputs Knowledge Management team Information management policies Librarians IT usage policies Content owners Regulatory environment Subject matter experts (SMEs) SLAs Outcomes Outcomes Site map (navigation) Access levels Taxonomy Records management Search Compliance Targeting (audiences) Performance
- 17. Info Architecture vs. Info Management Information Architecture Information Management Organize and describe content Manage the content & service Metadata Access levels (permissions) Structure Lifecycle How you describe content is Relationships Storage Inputs Inputs Knowledge fundamentally different than Management team Information management policies Librarians IT usage policies Content owners how you manage itenvironment Regulatory Subject matter experts (SMEs) SLAs Outcomes Outcomes Site map (navigation) Access levels Taxonomy Records management Search Compliance Targeting (audiences) Performance
- 18. Management controls and scopes Farm Zone Web Application Service Application Content DB Site collection Top-level site Sub site List/Library Sub site [Folder] Item / Document
- 19. Just a few examples “My Europe team must be able to collaborate locally” “Only my engineering group should be able to upload large AutoCAD drawings” “I need to ensure HR’s content is secured”
- 20. The Great Divide Management requirements more “containers” The paradox: in order to manage something more effectively, you increase the management effort Many out-of-box features scoped to a single site collection
- 21. How does this work? Site Map (the “Interface”) http://intranet HR Finance Vacation & Sick Day Benefits Financial Performance Expense Reports Tracking Service Architecture (the “Back end”) http://apps http://teams http://intranet Site Collection / HR Engineering Finance Site Collection Site Collection Site Collection Site Collection Custom App HR Engineering Finance User Profile Search MMS Service
- 22. Management headache Central Admin Too many setting pages… WebApp WebApp Settings Settings Site Collection Site Collection Site Collection Site Collection Settings Settings Settings Settings Site Settings Site Settings Site Settings Site Settings Site Settings Site Settings Site Settings Site Settings Site Settings List Settings Library Settings Site Settings List Settings Library Settings
- 23. The need to simplify administration Administering through a “single pane of glass” on Security Configuratio ns Reports Lets you Search
- 24. How do we do it? Adaptive navigation Automated administration
- 25. Book signing
- 26. Thank you
Editor's Notes
- #23: Animation of the settings complexity of SharePoint