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Dubuque
Circles
Initiative
Leadership
Track Series
TIME MANAGEMENT:
HOW TO MAKE MORE
HOURS IN A DAY
Plan
Assign
Control
Evaluate
KNOW YOUR PACE
PLAN
 Type of management needed for type of planning
 Different types of planning:
 Notes and checklists
 Calendars and appointments
 Prioritization and goal setting
 Self-management
TYPES OF PLANNING
 “Things which matter most must never be at the mercy of
things which matter least”
 List tasks
 Ask yourself, what tasks you need to do and what an be
assigned, delegated or shared
 Align your priorities with those of your organization and
project
 Organize and execute around those priorities
SETTING PRIORITIES
TIME MANAGEMENT MATRIX
 To be successful, be sure to understand:
 What needs to be accomplished
 Time frames or deadlines
 The resources available
 The scope of authority they have
ASSIGN
 Write it down
 Overestimate time
 Hours in your work day
 List the most important tasks first
 A = Must get done
 B = Complete; only after A’s are completed
DAILY “TO DO” LIST
 Use the tools
 Create check in points
 Ask questions
 Follow up
CONTROL
 Daily planning becomes more of a function of daily adapting,
of prioritizing activities and responding to unanticipated
events, relationships, and experiences in a meaningful way
 Take a few minutes each morning to review your schedule
 As you overview the day, you can see that your roles and goals
provide a natural prioritization that grows out of your innate
sense of balance
DAILY ADAPTING
 Go back and review your initial goals, milestones and
timelines
 Did you meet them?
 If yes, celebrate!
 If no, identify what happened and correct
EVALUATE
 Identify 1 or 2 new actions to begin
 Get a support partner
 Be intentional and consistent with actions for 6 weeks
 Experience success: actions are now habits
 Identify 1 or 2 new actions to begin
 Repeat the process
NEXT STEPS

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How to Make More Hours in the Day: Time Management

  • 4.  Type of management needed for type of planning  Different types of planning:  Notes and checklists  Calendars and appointments  Prioritization and goal setting  Self-management TYPES OF PLANNING
  • 5.  “Things which matter most must never be at the mercy of things which matter least”  List tasks  Ask yourself, what tasks you need to do and what an be assigned, delegated or shared  Align your priorities with those of your organization and project  Organize and execute around those priorities SETTING PRIORITIES
  • 7.  To be successful, be sure to understand:  What needs to be accomplished  Time frames or deadlines  The resources available  The scope of authority they have ASSIGN
  • 8.  Write it down  Overestimate time  Hours in your work day  List the most important tasks first  A = Must get done  B = Complete; only after A’s are completed DAILY “TO DO” LIST
  • 9.  Use the tools  Create check in points  Ask questions  Follow up CONTROL
  • 10.  Daily planning becomes more of a function of daily adapting, of prioritizing activities and responding to unanticipated events, relationships, and experiences in a meaningful way  Take a few minutes each morning to review your schedule  As you overview the day, you can see that your roles and goals provide a natural prioritization that grows out of your innate sense of balance DAILY ADAPTING
  • 11.  Go back and review your initial goals, milestones and timelines  Did you meet them?  If yes, celebrate!  If no, identify what happened and correct EVALUATE
  • 12.  Identify 1 or 2 new actions to begin  Get a support partner  Be intentional and consistent with actions for 6 weeks  Experience success: actions are now habits  Identify 1 or 2 new actions to begin  Repeat the process NEXT STEPS