Inbox Nirvana (2010)
Download as PPTX, PDF0 likes348 views
The document provides tips for managing email overload, suggesting three main strategies: emailing less, managing actions effectively, and scheduling distractions. It emphasizes reducing check-ins, consolidating email accounts through Gmail, and maintaining a clean inbox. Additional advice includes using productivity tools, keyboard shortcuts, and potentially hiring an email manager.
Inbox Nirvana (2010)
- 1. How to Transcend Email Hell in 3 Easy Steps
- 2. 1994 Remember This? Oh boy! Someone actually sent me an email!
- 5. • The average worker spends 2.1 hours on email per day • AOL poll: 51% respondents check email 4 or more times per day • 80% of business people check email FIRST thing in the morning • Some people are ADDICTED to email… …Their drug of choice is called a “Crack Berry”
- 8. Technology Related: Human Related: SPAM / Unwanted Email Psycho Expectations Finding Stuff Easily Dealing with Nibblers Conversation Threading Missing Urgent Messages Portability Poor Etiquette Viruses Useless Subject Lines Integration with Calendar Frequently Asked & ToDo List Questions
- 9. TIP: Don’t know? Use http://www.RescueTime.com to find out where you’re productivity is going.
- 11. 1. Email Less
- 12. 1. Email Less 2. Manage Actions
- 13. 1. Email Less 2. Manage Actions 3. Cheat
- 16. Schedule Your Distractions Never Check Email in the Morning
- 17. Schedule Your Distractions Never Check Email in the Morning Decide What Times You’ll Check Email & Stick To It!
- 18. Schedule Your Distractions Never Check Email in the Morning Decide What Times You’ll Check Email & Stick To It! Turn Off Email Alerts
- 19. Consolidate & Use Gmail
- 20. Consolidate & Use Gmail Identify your email accounts & their purpose Setup Gmail Point all email accounts at Gmail – Use “Mail Fetcher” Setup “Send Email As” addresses too. Don’t use forwarding Banish your old email client
- 21. Cut the Cord & Clean House
- 22. Cut the Cord & Clean House Turn off your “CrackBerry” Remove all email accounts from your Mobile Devices Create and use a PRIVATE email address if needed. Give yourself a clean slate Empty your inbox Tell the important peeps
- 25. Three Simple Rules Star and archive all messages that need action. Archive or delete everything else as soon as you’ve read it. Take action on your starred items twice daily. (I recommend 11am and 3pm.)
- 26. What’s the Next Action?
- 27. What’s the Next Action? Delete Delegate Respond Defer Do
- 30. Use Labels & Filters
- 33. Use Google Tasks
- 34. Use Google Calendar to set reminders
- 36. Hire an Email Manager/Virtual Assistant
- 37. 1. Email Less 2. Manage Actions 3. Cheat
- 38. Thanks for your time & attention! Glen McNiel a.k.a. {Zen}Glen http://facebook.com/zenglen ZenGlen@aweber.com
Editor's Notes
- #9: Before we move on and reveal the “Inbox Nirvana” system, let’s look at some other frustrations we have with email that we’d like to fix while we’re at it.