Local Governments Turn to the Cloud
Download as PPTX, PDF0 likes384 views
The document discusses how the City of Arlington manages over 200 active construction projects with a $50 million annual budget across 16 departments using a cloud-based construction project management solution called e-Builder to standardize processes, increase efficiency, enhance communications, and provide comprehensive reporting and dashboards for tracking budgets, expenditures, and project schedules. The solution aims to improve project management, increase productivity, reduce paperwork, speed up approvals, and provide better visibility of project information.
Local Governments Turn to the Cloud
- 1. Managing Construction Projects in the Cloud By Jimmie Marks
- 2. City of Arlington Facts and Figures • Founded: 1876 • Population: 365,438 • Land Area: 99.5 square miles • Six Public Libraries • Four Independent School Districts • Three Universities • Visitors to Arlington 6.8 million – Cowboys, Rangers, Six Flags • Estimated Annual Spending $396M Vision: Arlington is committed to being a pre- eminent city, providing an exemplary environment in which to live, learn, work and play.
- 3. City of Arlington Facts and Figures • There are 16 City Departments including – Fire and Police – Airport and Convention Center • Three Major Construction Departments – Public Works and Transportation o City Streets: 1,100 miles o Public Buildings: 161 – Water Utilities o Storm Water Pipe: 238 miles – Parks and Recreation o Acres of Parks: 4,651 Mission: The City of Arlington enacts the will of the people through their active, inclusive participation and provides the services they demand in a quality, cost effective manner.
- 4. Requirements of CIP Management Manage 200 active construction projects Track $50 million annual budget - multiple funding sources Cost controls for budgets and expenditures Comprehensive reports and dashboards Standardize processes across the construction departments Reduce paperwork and increase efficiency Enhance communications (internal and external)
- 5. A Cloud Solution LINK IT ALL TOGETHER
- 6. e-Builder Overview Solution Components: Project Calendar Document Management Contact Management Form Management Process Management Cost Manager Schedule Management Reports and Dashboards Lawson GIS MS Project MS Excel
- 8. A Mobile Solution Laptops / Notebooks
- 13. Improved Quality Increased Productivity Reduced Paperwork Faster Submission / Approval Reduced Risk Better Communications
- 14. Construction Happens in the Office Too • Manage Projects / Programs • Schedule Tasks / Resources • Coordinate with Contractors • Track / Monitor Progress • Pay Expenses • Track / Monitor Budgets
- 15. Construction Happens in the Office Too • Manage Projects / Programs • Schedule Tasks / Resources • Coordinate with Contractors • Track / Monitor Progress • Pay Expenses • Track / Monitor Budgets LINK IT ALL TOGETHER
- 16. Improved Project Management Improved Visibility of Project Information Cost Controls to Prevent Overpayments Standard Workflow Reduced Paperwork Increased Efficiency Enhanced Communications Visibility to Public (Open Records)
- 17. The End
Editor's Notes
- #6: COA employees are spread out through out city Construction work occurs over the whole city There are internal and external stakeholders
- #8: Not Desk Bound Messy / Dirty Environment Multimedia (Pictures & Videos) Complex Drawings / Designs (CAD)Stakeholders: Project Managers Inspectors Surveyors Contractors
- #9: Easy to Carry into Field Bring Your Own Device Connectivity via Internet, WiFi, or Cellular Access via standard web browser or Smart Phone App
- #10: Structured Format Standard Project Information (Ensure same information collected for every project) Standard or Variable (Flexible) Routing Automatic Routing of Logs (Daily Diary or Field Reports)
- #11: Occurs in the Field (Don’t need to wait until back in the office) Sign-Off / Approval Forward to Next Person Documented Routing (Auditable) Attached to Project – for life of project
- #12: Quick Access to Specs and Plans Available Anywhere (in the Field) Can Redline or Mark-up Drawing
- #13: Any document format can be attached MS Word, MS Excel, etc. Pictures / Charts / Drawings / Designs Reports Invoices Estimates / Quotes Automatic Notification when change occurs (new or updates) Revision Control
- #14: Project Information collected closer to the source (in the field) Don’t have to wait until back in the office Quicker Routing for Approval or FYI Automatic Creation of Reports (status reports, task lists, etc.) Automatic Notification of changes to documents Automatic Routing – Inspector Daily Diaries or Field Reports
- #15: Additional Stakeholders: City Council City Management Program / Project Management Accounting / Budget Office Contractors / Consultants
- #16: Office staff is spread out over the City also Contractors and consultants have offices in other cities These stakeholders can be linked together via Internal Network and/or Internet
- #17: Standard Project Information Standard Procedures Standard Controls that are auditable Built-in Safeguards for Cost Route to External Stakeholders Access to Citizens and External Stakeholders via Web