Institute of Management Studies - Optomizing Your Use of Tools and Time
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This document provides tips on optimizing time and focus presented by Jason W. Womack. It discusses establishing an ecosystem, focusing energy, managing time efficiently, and using tools like Outlook to create templates and signatures. Key areas covered include prioritizing tasks, applying the Eisenhower principle to urgent vs important work, and understanding different types of work. The presentation emphasizes method over technology and recommends preparing agendas and establishing clear outcomes and next actions.
Institute of Management Studies - Optomizing Your Use of Tools and Time
- 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
- 2. WELCOME Before you take ANY action to change the way you work, call this number for tips on getting started: (562) 319-4102 enter: IMS-VIP CODE: 122
- 5. PRODUCTIVITY MEANS... Please list THREE (3) words to describe “Productivity” on Page One.
- 6. PRODUCTIVITY MEANS... Please list THREE (3) words to describe “Productivity” on Page One.
- 8. WHAT DOES “Better” mean to you?
- 10. YOU’RE UP... Maximize your productivity Be, work and live at your best Achieve greater and more rewarding results
- 11. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
- 12. WORD TO IDENTIFY A CLASS OF THINGS NOUN design vision process
- 14. WORD TO DESCRIBE AN ACTION VERB action task delegate
- 17. TIME 96 15-minute blocks - sleep - commute - meals - everything else
- 18. THIS INCLUDES BOTH mental AND physical energy
- 19. THE BRAIN Functions intellect memory comprehension
- 20. THE BODY Composition water nutrients bone
- 21. VISIT ON YOUR SMARTPHONE... Do you have a minute??? www.surveymonkey.com/s/ybb01
- 22. FOCUS the center of interest or activity an act of concentrating interest or activity on something
- 24. ECOSYSTEM Ecosystem: a biological community of interacting organisms and their physical environment
- 30. How it works... •Ecosystem •Focus Please turn to Page 7 •Energy and write down things you’ve been thinking •Time about remembering since I’ve been talking.
- 31. How it works... • Ecosystem • Focus • Energy • Time
- 51. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
- 52. Please take out your BlackBerry, iPhone or Droid... 3
- 53. Open to a NEW email message 3
- 54. In the body of that message, type the word: cant (just like that) and then press the space bar... 3
- 55. What happened? 3
- 56. cant became can’t 3
- 57. o = (805) 640-6401 m = (805) 798-1362 u = 020 8144 7000 olda = (600 word email with ideas to maximize the Microsoft Outlook Dashboard I write about) 3
- 58. REMEMBER... Before you take ANY action to change the way you work, call this number for tips on getting started: (562) 319-4102 enter: IMS-VIP CODE# 122
- 59. PAGE 7
- 60. GO FOR 40 ... What’s Really Going On? (Work To Think About)
- 63. Practice
- 64. Practice makes
- 65. Practice makes habit.
- 66. Comfort doing the same thing + Number of Repetitions 1 2 3 4
- 67. REMEMBER... Before you take ANY action to change the way you work, call this number for tips on getting started: (562) 319-4102 enter: IMS-VIP CODE# 122
- 68. What takes up your time, energy and focus by mid- morning most work days? (Start with the obvious/easy ones!)
- 69. What tools, systems, technology, gear do you use during the work-day? (Start with the obvious/easy ones!)
- 70. What do you do regularly to re-invent and re-engage with your life and work? (Start with the obvious/easy ones!)
- 71. Could practicing something new build a new habit?
- 72. Our Philosophy of Productivity Be, work and live at your 100% 61
- 73. In order for you to “be, work, live” at your 100%...
- 74. What will you need to have done...
- 75. What will you need to have done...how will you need to have been...
- 76. 8 on 9
- 77. I am at my best when ... page 7
- 85. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
- 87. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
- 89. Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
- 90. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
- 91. Do you have a signature with just your contact information?
- 92. Do you have a signature with just your contact information?
- 98. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
- 99. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
- 111. CONTROL + SHIFT + M = A New E-mail Message (While you’re reviewing your calendar!)
- 115. For complete directions on setting up your Outlook Dashboard… Please visit: ! www.OutlookDashboard.com We’ll send the 39-page eBook for free this week…E-mail to request your own copy!
- 116. 86
- 117. Create (and maintain, and review!) agendas for people you meet or speak with regularly 86
- 118. 87
- 119. Remember, all of these tips are method first, technology second... 87
- 120. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.” 87
- 128. RIGHT-CLICK Hold and Drag to e-mail the agenda
- 131. 16
- 132. Work to Manage Answer the question: When am I finished on this? 94
- 133. Work to Manage Using your lists of “think about/talk about” and things to do, please write down several multi-step outcomes you are managing Answer the question: When am I finished on this? 94
- 135. 17
- 136. Work to Do Answer the question: Where do I start on this? 97
- 137. Work to Do Using your list of “think about/talk about” write down several next actions you need to DO as soon as possible Answer the question: Where do I start on this? 97
- 139. Important / Urgent The “Eisenhower Principle”
- 140. Important / Urgent The “Eisenhower Principle” NOT URGENT + URGENT + IMPORTANT IMPORTANT NOT URGENT + URGENT + NOT IMPORTANT NOT IMPORTANT
- 142. E F F O R T PAYO F F
- 147. Preparation Prevention Values Clarification Planning Relationship Building True Recreation Empowerment
- 148. Preparation Prevention Values Clarification Planning Relationship Building True Recreation Empowerment
- 149. 3 Kinds of Work We Have 106
- 150. 3 Kinds of Work We Have Work we have to think about 106
- 151. 3 Kinds of Work We Have Work we have to think about Work to manage over time 106
- 152. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 106
- 154. Our specialty...the “-ologies” What makes for a “productive” day? 108
- 155. Psychology: What happens when you’re thinking about working? 109
- 156. 110
- 157. Technology: Wasn’t “gear” supposed to make life and work easier??? 111
- 158. 112
- 159. Sociology: What happens when you sit down with other people and try to get things done? 113
- 160. 114
- 161. THANK YOU
- 162. Mastering Workplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
- 163. Join the Mastering Workplace Performance Certification program Email today for your information packet, available Spring 2012... jason@womackcompany.com
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- #97: Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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