Managing Workplace Performance
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This document provides tips and suggestions for managing limited resources like time, energy, focus, and tools/systems more effectively. It encourages identifying key challenges to productivity, developing and engaging significant aspects of managing time productively, and assessing productivity habits. Tools like Outlook dashboards and signatures are recommended to help optimize efforts. Agendas for meetings are also presented as a way to maximize time and focus. The overall message is about preparing, preventing issues, clarifying values, planning, building relationships, and recreating to improve performance.
Managing Workplace Performance
- 2. THANK YOU
- 5. Page 2
- 7. 4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
- 8. How it works... • Tools/Systems • Focus • Energy • Time
- 9. • Tools/Systems • Focus • Energy • Time
- 19. Please collect as many questions as possible. I will address them all either during the presentation or via our blog after our seminar... www.WomackCompany.com/24JUN11 Email questions to: Jason@WomackCompany.com text to: 805-798-1362
- 20. 805-798-1362 For each and every question I receive about today’s seminar, I loan $1 to an entrepreneur at www.Kiva.org (record is $37.00!)
- 23. Page 3
- 24. 3
- 25. Please underline 3 words that relate to your professional focus on managing time productively.
- 26. the more I know about how I work, the more we can be effective ...a “working hypothesis”
- 27. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
- 28. NOUN VERB
- 29. NOUN VERB design action vision task process delegation
- 30. NOUN VERB design action vision task process delegation
- 32. Here... ...There
- 33. Page 5
- 34. Name 2 key challenges to your productivity.
- 35. Significant aspects: managing time productively I= Identify D= E= A=
- 37. Significant aspects: managing time productively I= Identify D= Develop E= A=
- 39. Significant aspects: managing time productively I= Identify D= Develop E= Engage A=
- 41. Significant aspects: managing time productively I= Identify D= Develop E= Engage A= Assess
- 43. Page 6
- 44. Brain Storm
- 45. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you Go for quantity...in 7 minutes, write 50+ items!
- 46. Fill in each blank line with something that you can bring to mind...
- 47. Fill in each blank line with something that you can bring to mind... Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
- 48. Page 7
- 49. Practice makes habit.
- 50. Comfort doing the same thing + Number of Repetitions 1 2 3 4
- 52. What do you spend Time, Energy and Focus doing by 10am each day? (Start with the obvious/easy ones!)
- 53. What can you DELETE?
- 54. What can you COMBINE?
- 55. What tools/systems could you use to get your work done during the work-day? (Start with the obvious/easy ones!)
- 57. What Tools/Systems/Gear can you: Use more?
- 58. What Tools/Systems/Gear can you: Use less?
- 60. What do you do “about” once a month to rejuvenate, revitalize & reengage?
- 61. Could practicing something new build a new habit?
- 62. Page 8
- 63. In order for you to “be, work, live” at your 100%...
- 64. What will you need to have done...
- 65. What will you need to have done...how will you need to have been...
- 66. 8
- 68. I am at my best when ... page 7
- 69. Page 9
- 70. Purple Card
- 72. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
- 77. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
- 78. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
- 79. Do you have a signature with just your contact information?
- 83. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
- 85. For complete directions on setting up your Outlook Dashboard… Please visit: ! www.OutlookDashboard.com Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
- 86. Page 11-12
- 87. Create (and maintain, and review!) agendas for people you meet or speak with regularly
- 88. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
- 89. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
- 92. RIGHT-CLICK Hold and Drag to e-mail the agenda
- 96. important Important urgent not urgent not important not important not urgent urgent
- 97. + Preparation + Prevention + Values clarification + Planning + Relationships + Recreation
- 99. THANK YOU
- 100. Join the 5-week Mastering Workplace Performance Online program Email today for your information packet, next session, June 2011... jason@womackcompany.com