Introduction to ms office
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The document provides an introduction to Microsoft Office and its applications, including Word, Excel, PowerPoint, and others, highlighting their features, advantages, and disadvantages. It discusses the evolution of word processing from typewriters to modern software, detailing the capabilities of word processors in editing, formatting, and managing documents. Key features and functionalities of each application are outlined, along with the benefits and challenges associated with using digital tools for document creation and management.
Introduction to ms office
- 1. Introduction to MS Office And Word Processing BhanuKrishan Diksha Kanwar GGDSD College, Sector 32C, Chandigarh
- 2. Topics to be Discussed • Introduction to MS Office • Application of MS Office • Features of MS Office • Word Processing • Standard features • Advantages & Disadvantages
- 3. Introduction to MS Office • Microsoft office is an office suite of applications, servers, and services developed by Microsoft. It was first announced by bill gates on 1 august 1988, in Las Vegas • The first version of office contained Microsoft word, Microsoft excel, and Microsoft Powerpoint. • Several versions of ms office have been released over the years with emphasis on user friendliness and better display. The latest version of MS Office is Office 2019.
- 4. • Microsoft Office is a suite of desktop productivity applications that is designed specifically to be used for office or business use • Microsoft Office was primarily created to automate the manual office work with a collection of purpose-built applications. Figure: Different Applications in MS Office Source: Microsoft©
- 5. Different versions of MS Office Source: Microsoft©
- 6. Applications of MS Office • Microsoft Word: Helps users in creating text documents. • Microsoft Excel: Creates simple to complex data/numerical spreadsheets. • Microsoft PowerPoint: Stand-alone application for creating professional multimedia presentations. • Microsoft Access: Database management application. • Microsoft Publisher: Introductory application for creating and publishing marketing materials. • Microsoft OneNote: Alternate to a paper notebook, it enables an user to neatly organize their notes.
- 7. Different softwares that comes up with the latest MS Office 2019
- 8. Features of Ms Word • Can create the document, edit them later when required by adding more text, modifying the existing text, deleting/moving some part of it. • Changing the size of the margins can reformat complete document or part of text. • Font size and type of fonts can also be changed. Page numbers and Header and Footer can be included. • Spelling can be checked and correction can be made automatically in the entire document. Word count and other statistics can be generated. • Text can be formatted in columnar style as we see in the newspaper. Text boxes can be made.
- 9. Homepage of Word in MS Office 2007
- 10. Homepage of Word in MS Office 2019
- 11. Features of MS Power point • PowerPoint presentations are commonly used in business meetings and for training and educational purposes • Various circumstances in which a presentation is made: teaching a class, introducing a product to sell, explaining an organizational structure, etc. • PowerPoint software features and formatting options include a wizard that walks you through the presentation creation process. • Design templates---prepackaged background designs and font styles that will be applied to all slides in a presentation.
- 13. Features of MS Excel • Microsoft Excel is a general-purpose electronic spreadsheet used to organize, calculate, and analyze data. • There are a number of features that are available in Excel to make your task easier. Some of the main features are: – AutoFormat – to choose many preset table formatting options. – AutoSum - helps you to add the contents of a cluster of adjacent cells. – List AutoFill - automatically extends cell formatting when a new item is added to the end of a list. – AutoShapes toolbar- will allow you to draw a number of geometrical shapes, arrows, flowchart elements, stars and more. With these shapes you can draw your own graphs. – Drag and Drop - feature will help you to reposition the data and text by simply dragging the data with the help of mouse. – Charts - features will help you in presenting a graphical representation of your data in the form of Pie, Bar, Line charts and more. – Shortcut Menus - commands that are appropriate to the task that you are doing appear by clicking the right mouse button
- 15. Use of Excel and Word in Writing a Research Paper
- 17. WORD PROCESSING • Word processing describes creating or editing a document using a word processor. • Word processor is a software or a device that allows user to create, edit, and print documents such as Microsoft Word, Google Docs, or OpenOffice Writer. • It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it.
- 18. What was used before word processing? • Before computers, people used typewriters to write reports or other documents, which had nowhere near the capabilities as today’s word processors. • Printed documents were typed directly on the paper using manual typewriters. • The main problem with using typewriter was that if a mistake was made it could not be corrected without leaving any traces. • This method of producing printed documents was very slow and time consuming.
- 19. WORD PROCESSOR • The earliest word processors were machines similar to electric typewriters that debuted in the 1960s. • The great advantage of these early machines over using a typewriters was that you could make changes without retyping the entire document. • Over time, the devices acquired more advanced features, such as the ability to save documents on a disk, elaborate formatting options. • With a word processors, you can easily edit and make changes to a document, move text around in a document, add images, change fonts, check for spelling errors, grammar and much more.
- 20. Standard features of word processors Word processors vary considerably, but all word processors, whether cloud based or installed on a system, support the following basic features: • Insert text: allow you to insert text anywhere in the document. • Delete text: allow you to erase characters, words, lines, or pages. • Line spacing is used to change the amount of space between lines of text. Normal text is single spaced.
- 21. . • Cut and paste: Allow you to remove (cut) a section of text from one place in a document and insert (paste) it somewhere else. • Copy: Allows you to duplicate a section of text. • Alignment: You can align the selected text to the left, right, or center by using the left, right, and center alignment buttons.
- 22. • Page size and margins: allows you to define various page sizes and margins. • Print: Allows you to send a document to a printer to get hard copy. • Search and replace: Allows you to tell a word processor to look for one word and replace it with another.
- 23. . • Windows: Allow you to edit two or more documents at the same time. Each document appear in a separate window. • Font specifications: Allows you to change fonts within a document. For example, you can specify bold, italics, and underlining. • Spell checking: Identifies words that don’t appear in a standard dictionary.
- 24. ADVANTAGES • Documents can be saved on computer and used again whenever necessary • Mistakes can be corrected easily without leaving any trace • Much better presentation of text is possible with formatting features such as different font styles, size, coloured text and justification • Easily update it by inserting or deleting text • Rearrangement of selected areas of text • Combining text in another file with your document • Can print multiple copies of your documents
- 25. DISADVANTAGES • More expensive to buy hardware • Electricity • Data can be sometimes be lost due to data corruption • Require computer skills: some word processors have too many options which make them difficult to use for those who do not have experience • Using word processors or any other digital tool can lead to security risks.
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