IRJET-Improving Effective Material Management by Identifying Common Factors in Building Construction Project

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 05 Issue: 01 | Jan-2018 www.irjet.net p-ISSN: 2395-0072
© 2018, IRJET | Impact Factor value: 6.171 | ISO 9001:2008 Certified Journal | Page 146
Improving Effective Material Management by Identifying common
Factors in Building Construction Project
Yohannes Tedla1, Dixit Patel2
1Student,M. tech (construction project management), Parul University, Vadodara, Gujarat, India
2Professor, civil engineering, Parul University, Vadodara, Gujarat, India
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Abstract - Management in materials has great problems for
many years to most firms in construction project. This paper
work is based on improving current material management
through identifying common factors for buildingconstruction.
Having the accurate materials and time is an essential aspect
for the accomplishment of construction project. Thisstudyhas
revealed that construction materials may constitute more
than 55% of overall cost for a distinctive construction project.
One of the main difficulties in delaying construction projectsis
improper materials and equipment management.Inthisstudy
factors affecting effective materialmanagementandInventory
management were listed in accordancewiththemostaffecting
factors based on literature review. In this paper Relative
important (RII) methods were used for data analysis.
Therefore the proper management of this single largest
element can improve the output and price efficiency of a
project and help ensure its timely completion.
Key Words: Construction Material, Inventory control,
Management, Project management, Relative important
index (RII) method
1. INTRODUCTION
Material management is a task that pointedly contributes to
the achievement of a project. Asprojectsdevelopinscaleand
difficulty, material management is required really to use
them. It remains the process that organizes planning,
purchasing, transporting, receiving and inspection, storing,
handling and monitoring of materials, reducingthewearand
tear and optimizing the productivity by minimizing cost of
materials. The objective of material controlling is to
safeguard that materials remain existing at their point of
usage when needed and accurate quantity and quality of
materials are appropriate selected, purchased,deliveredand
handled. Indeed material management will cause a huge
effect. On the whole project cost, time and quality. Material
management should be measured in constructionprojectsas
an energetic management to achieve superior productivity
and profit, which should be interpreted into cost discount
and successful completion with best quality. It is surely that
material management performs increase capability in
operations and reducesoverall costs. AccordingtoProfessor
Raju Narwade (2016) Cost remains an essentialconstraintof
every project. On the other hand when material availability
at site is delayed it will affect scheduling of activities.
Material must stay available trendy hand at right time for
effective completion of project.
1.1 Factors Associated With Material Management
There are many factors described in the area of material
management and each of these influencescan make to latent
problems. Zakeri et al (1996) recommendedthatfactorssuch
as: transport difficulties, waste, inappropriate handling on
site, lack of suitable work plan, misuse of the specifications,
inappropriate material transportation and extreme
paperwork totally adversely effectonmaterialmanagement.
Common factors mostly disturb material management are
enumerated as follow.
1.2 Problems arising lack of specialcareinmaterial
management.
 Receiving incorrect material type
 Increase materials quantity in storage
 Burglary, theft and vandalism
 Destroy material in shipping
 High cost in material transportation
 Unavailable required quantity
 Too early receiving of materials earlier usage
 Incorrect material take-off fromdrawinganddesign
 Material Shortage during construction
 Piling of inventory materials
 Poor material selection
 Project delay because of slow delivery materials
 Suddenly alternation price of materials
 Ineffective control of storage
1.3. Factors increase waste in constructionprojects
 Incomplete drawing design and specification
 Poor cutting of materials (glass, tiles, plywood)
 Inefficient utilization of temporary materials
(hoarding, formwork, scaffold)
 Poor security on site (theft and vandalism)
 Lack of care in transportation
 Inadequate skill in utilization of materials
 Insufficient places for material storing
 Wrong methods and regulations in materials usage
 Poor materials storage facility

 Lack of supervision and proper control during
storage
 Wrong material utilization
OBJECTIVES OF MATERIAL MANAGEMENT
 Efficient and effective materials planning
 Buying or Purchasing
 Obtaining or Procuring
 Receiving
 Inventory control
 Supply and delivery of materials
Components of material management:
 Material planning, forecasting and budgeting
 Scheduling, purchasing and procurement
 Receiving &inspection.
 Inventory control and storage
 Material management then delivery
Fig.1: Process of Material Management
Functions of material management
To accomplish the objectives of material management as
stated above to encounter the basic objectives and areas, the
functions performed in material management are classified
as primary and secondary functions.
I. Primary Functions
Tomeet the objectivesofthe studyin construction materials,
the primary functions are noted as follows.
 Materials Supplies Planning
 Acquiring or Purchasing
 Storage Planning and Control
 Find out and Maintaining the MovementandSource
of Materials
II. Secondary Functions
 Regulation and Simplification
 purchase and Acquisition Decisions
 Coding and Grouping of Materials
 Estimating and Planning
PROJECT MANAGEMENT
Different trainingmeetingsshould be settled on site to notify
the workers concerning the newest techniques.
Manufacturing machinery has to be well-run regularly to
avoid any break down. Labors and contractors ought to be
guided for correct training to accomplish a specific task.
According to Berliner B. “project controlling is mostly based
on effective budgetary management and performance
measures.
PLANNING
Themost frequently used basis forplanningthingsoutforthe
project is the BOQ prepared by the client. Most companies
have two mainlevelsinplanning-micro andmacrolevel.The
planning would be reviewed regularly as possible whether
the work is continued as per planned or not
INVENTORY CONTROL
Sundersan M. defines inventory as the sum of the worth of
raw materials, petroleum and lubricants, replacement parts,
maintenance usable at any specific point of time. Kasim.et.al
(2012) analyzed an improving on site material tracking for
store management in construction. It is essential to manage
all materials and records throughout construction activities.
Failure in site inventory management will consequence in
cost overrun, and interruptions in project closing time

2. Problems identified in material management
Table -1: Phase 1- Materials Identification
Problem Description
Undefined scope
No right explanation of
whatever is wanted
Lack of communication Lack of communication
between parties involved
Incomplete drawings Plans are not finished and
details are missing
Lack of certification to What is required by the
requirements purchaser is not what is
prepared
Nonstandard
specifications Use of descriptions that are
not commonly used
Incomplete / ineffective Issues not determined during
meetings meetings
Phase 2- Vendor Selection criteria
Problem Description
Uncontrollable bid list
Have too numerous
suppliers
and too little evidence
Incomplete proposals
Suppliers do not contain
all
documents required
Phase 3: identification of Procurement Problem
Problem Description
Matching price to Price discount to match
competitor’s price competitor’s price
Late deliveries/delay of
material on construction
site
Resources are not transported
as
per schedule
Poor communication Lack of communication
between parties
Unrealistic delivery dates Delivery dates difficult to
meet
Phase 4: Construction Phase
Problems Description
Delivery wrong materials There are variances in
material
ordered and delivered
Incorrect sizes delivered
Incorrect quantities
delivered
Keeping track of
material
Don’t know where materials
are at specific time
Rehandling of material
Storage of material
Loss of material
Damage
No supplier QA No quality declaration from
supplier
Poor communication
Receiving, handling and
storage of unused
materials
LITERATURE REVIEW
There are various factors which facilitate poor material
controlling in construction engineering. Zakeri et al. (1996)
find out those factorswhich cause transportation problems,
wastage, inappropriate handling on site, wrong use of the
specifications, and absence of appropriate work plan,
unsuitable material transport and too much paperwork all
badly effect on material management. [2]
Improper materials management can consequence in
increased costs throughout construction project. Efficient
and effective management of materials can result in
considerable savings in project costs. Materials may
deteriorate in store or get stolen if special attention is not
taken. Delays and additional costs may be sustained if
materials required for particular works are not available.
(Hemishkumar Patel, Dr. Jayeshkumar Pitroda). [3]
According to Pande and Sabihuddin (2017) Material
management method is a critical element oftheconstruction
business. A properly executed materials management plan
can accomplish the timely movement of materials to the
jobsite, and consequently to simplify improved work
appearance planning, improved labour productivity, better
schedule. [4]
According to Dr. Kevin .A explained that factors disturbing
material management for the selected case study of building
sites and practice of right material in the right place at the
right time is necessary for effective implementation of a
building project. The research concluded that Material
management indications to effective cost control,toincrease

the quality and time execution of their projects and reduces
failure of a project. [5]
Productive and well-organized material management
trainings are important in construction industry. The study
indicates that construction materials constitute about 70%
of the entire cost for a typical construction project. Proper
management ethics and practices are required for this
component which will improvise the efficiency and cost
effectiveness of the project and thus helping on time
completion of the project. (Khyomesh V. et. 2011) [6]
Poor documentation of material, in appropriate and
insufficient storage cause damages in labor output and
overall delays that can incidentally increase total task cost.
(Ashwini R. Patil, et.al 2013) [7]
Materials management methods require a renovation to
improve the totally in management of materials for more
efficiency and effectiveness on the construction site. This is
since poor handling of construction materials disturbs the
overall performance of construction projects.(A.A.Gulghane
2015) [8]
According to Ms. Priyadarshani .et.al (2017) most of
constricting companies are reflected the main problems in
using computer in material management are lack of user-
friendly computer program and no understanding for
importance of computer program. [9]
According to Harsh Soni, Dr. Jayeshkumar Pitroda, and
Prof.J.J.Bhavshar (2016) selective inventory control method
to maintain adequate stock of raw material during the time
of short supply, to protect inventory against decline and
control asset in recordsand to keep it at an optimumlevelby
using an inventory control techniques. [10]
According to Abhilin G B, (2017) applying enough stock of
raw materials in period of short supply, to protect inventory
against deterioration and control investment in inventories
and to keep it in an optimum level by using an inventory
control techniques. [11]
RESEARCH METHODOLOGY
The research methods which used for data analysis
regarding factors disturbing material management were
called Relative Important Index (RII). Relative Importance
Index were used to determine the relative importance of
many factors affecting construction materialmanagementin
construction firms and used for ranking delays in many
construction industries. The five-point scale (Likert scale)
ranged from one (very little degree affect) to five (very high
degree affect) is adopted and transformed to relative
importance indices for each factor as follows:
Where, W = is the weighting given to each factor by the
respondents (ranging from 1 to 5),
A =is the highest weight (i.e. 5 in this case), and
N= is the total number of respondents.
3. CONCLUSIONS
This research has studied the current material
management in local building construction projects. This
paperdefinesmaterialmanagementasmeasuresforeffective
material management, factors commonly affecting material
managementin building construction projects andproblems
related with material management. Generally, we will
recommend that to improve effective material management
in building construction sites.
 There should be anintegratedmaterialmanagement
group co-ordination among the site and the
organization.
 Proper control, monitoring and tracking of the
system is required.
 Attentiveness and liability should be generated
inside the organization
 There is a necessityof an efficientMIS integratingall
aspects of material management.
 Firms employing suitable material management
mandate to increase their overall efficiency
Content comes here Conclusion content comes here .
Conclusion content comes here
REFERENCES
[1] Professor, RajuNarwade andSayali Shet”,“An Empirical
Case Study Of Material Management In Construction Of
Industrial Building By Using Various Techniques
“International Journal of Civil Engineering and
Technology (IJCIET) Volume 7, Issue 5, September-
October 2016, pp. 393–400.
[2] Nann Lwin Phu, and Aye Mya Cho, “Factors Affecting
Material Management in BuildingConstructionProjects”,
Internal Journal of scientificEngineeringandTechnology
Research, Vol.03,Issue.10, May-2014, Pages:2133-2137.
[3] Hemishkumar Patel, Dr. Jayeshkumar Pitroda, Prof. J. J.
Bhavsar, “Analysis of Factor Affecting Material
Management and Inventory Management: Survey of
ConstructionFirmsin Gujarat Region of India”Volume1,
Issue 10 May2015
[4] Professor, Aditya A. Pande and S .Sabihuddin”, “Study of
Material Management Techniques on Construction
Project “, Volume 2, Issue 9, May 2015

[5] DR. Kevin Aku Okorocha, Ph.D., RSV, “Factors Affecting
Effective Materials Management In Building
Construction Projects- A Case Study OfSelectedBuilding
Sites, In Imo State, Nigeria”, International Journal of
Management Sciencesand BusinessResearch Volume2,
Issue 4- ISSN (2226-8235)
[6] Khyomesh V. Patel,” Construction Materials
Management On Project Sites” National Conference on
Recent Trends in Engineering & Technology, 13-14 May
2011
[7] Ashwini R. Patil, Smita V. Pataskar’’, Analyzing Material
Management Techniques on Construction Project,
International Journal of Engineering and Innovative
Technology (IJEIT) Volume 3, Issue 4, October 2013
[8] A. A. Gulghane and Prof P. V. Khandve, Management for
Construction Materials and Control of Construction
Waste in Construction Industry: A Review, Int. Journalof
Engineering Research and Applications Vol. 5, Issue 4, (
Part -1) April 2015, pp.59-64.
[9] Ms. Priyadarshani N. Mane , Dr. A. K. Gupta & Prof. D. B.
Desai, A Review Paper on Onsite Material Management
for Construction Projects , Imperial Journal of
Interdisciplinary Research (IJIR) Vol-3, Issue-2, 2017.
[10] Harsh Soni, Dr. Jayeshkumar Pitroda, Prof. J.J.Bhavshar”,
“Analyzing Inventory Material Management Control
Technique On Residential Construction Project”, Vol-2
Issue-3 2016 IJARIIE-ISSN (O)-2395-4396
[11] AbhilinGB, and Vishak MS”,“Effective MaterialLogistics
in Construction Industries” International Journal of
Science and Research (IJSR) Volume 6 Issue 3, March
2017

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