Microsoft Word Reference Manager for Researchers Part I

Microsoft Word Reference
Manager for Researchers
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Microsoft Word Reference Manager
• This is going to take the form of 10 Q&A. so let’s begin.

1.What is referencing?
• Referencing is what you do when you talk or write using about another
person’s idea.
• Referencing is what you do when you use another person’s idea to improve
your own idea or disprove one silly idea.
• Referencing is what you do when you tell the ‘board’ you have a great idea
which is actually an extension of Tom’s work which he did not finish.
• Referencing is what you do when you list every good fellow on the planet
that has supported your idea with their ides.

2.Why should you reference?
1. - You want to avoid getting involved with disciplinary committees
2. - It makes your work worthy of referencing by your buddies in the field and
other climes
3. - You couldn’t have gotten all the ideas by yourself in the first place, as others
must have done similar work before you
4. - To teach others they also need to reference you.
5. - It actually makes your work authentic. Others will know for sure that you have
weighed the pros and cons.

3.How to reference
• Zillion styles exist. I will leave that to you to decide and agree with
your school board or IRB or peer reviewers. However, a few
examples would include APA, Chicago, Havard, IEEE etc.
These people create the rules about how to write your stuff and
how to present it. They also meddle with issues about font style,
font size and even paper quality (I presume).

4.What is a Reference Manager?

What is a Reference Manager
• Aha! Welcome to the more
technical less scientific stuff.
• A reference manager does exactly
that – manages your references.
• It manages:
1. The database containing all your
citations and bibliography
2. The in-text citation
3. The referencing style
4. The list of references at the end
of your long essay

5.Why use a Reference Manager?
a) Imagine you have written a long thesis and cited several authors and
mentors then at the point of submission you can’t find the sources
anymore.
b) Imagine you have written a long essay and cited Tom, Dick and Harry, and
their works spanning many years but you can’t tell which of their works you
left out in the end.

5.Why use a Reference Manager?
c) Imagine you have written a long only-God-knows what is it you have written and
used a common style such as APA but the reviewer or school board says they just
changed their mind and want numeric referencing. It takes one full week to solve
that manually but RM solves that in 1 minute.
d) Imagine you have spent 3 years writing the longest thesis. I am yet to meet anyone
that does not detest the idea of typing 200 references at the end of the whole
project. It takes RM 10 seconds maximum.
e) Imagine you have listed all the works cited only to find out they are listed in all the
different styles that exist and neither sorted in alphabetical nor chronological
order. You take one full week trying to clear this up; RM takes no time!

6.What RM Options are Available
• YOU: Yes! You’re the first on the list
doing the boring job by yourself that a
RM could have done for you.
• End Note. A third party software from
Thompson Reuters Endnote,
www.endnote.com, that works in and out
of MS Word. I actually found it rather
complex. Comes with a 15-day trial after
which you have to buy.
• Citavi. A third party software from www.citavi.com
that works in and out of MS Word. Works best with
internet connection. Marginalizes much of third
world countries. Expired before I could learn to use
it. There’s a trial version and I guess you have to buy
the full version.
• Microsoft Word RM. That’s the bomb I’m
releasing to you. I find it easy to use, maneuver and
does not need to internet connection. Never expires.
No need to pay service charge. Reliable. Only gets
better when you update Windows.

7. What to use RM for
1. Collect all you sources as you
type
2. Cite the works of all authors in-
text
3. Provide a list of all cited works
4. Present in-text citations and list
of references in whatever style
5. Keep all references for later use

Before we proceed…
I assume that
• You have genuine MS Word
2007/2010/2013
• You know the difference between
book, journal, conferences, website
etc.
• You know what a URL is {if not,
ask Google}
• You can read and write
• You agree with me that Google must
always be held responsible for every
lack of knowledge and you know how
to ask it for the missing information.
• You are either currently writing or
putting-off writing till another day
• You hope to flaunt your new skills
before IRB or your buddies in the field
and the diaspora

How to use the MS Word RM
• Step 1: Create a database of
your references as you type
your essay
• Step 2: In-text Citation
• Step 3: Adding a new reference
• Step 4: Choosing a referencing
style
• Step 5: List all works cited
These are five
basic steps:

Step 1
Create a database of your references as you type your essay

Creating a reference database…
1. On MS Word Click Reference |
Insert Citations | Add New Source…

…creating a reference database…
2. Choose the [Type of Source] • Citing a journal

Citing a book section3. Type the authors’ names
• a. Surname followed by comma ‘,’ and space
• b. Initials followed by periods ‘.’
• c. Semicolon ‘;’ and space to separate authors
• d. Repeat all of the above for each author but no
semicolon ‘;’ after the last author
• Example: Enofe, A.O.; Otuya, S.; Mgbame, C.
• e. You may check [Cooperate Author] if the work is
written by an organization such as Nigerian Stock
Exchange, National Bureau of Statistics, NDHS, etc.

• Type the [Title] of the work being cited. It is advisable not to use block letters in
tying the title of the work.
• [Journal Name] with First Letter in Capital
• Type [Year] of publication
• [Pages] e.g. 62-70
• Click on [Show All Bibliography Fields] to provide more information such as
Volume, Issue, ISSN/ISBN, Publisher, Month and Day of Publication, etc.
• Click [OK] – Your reference now appears in-text e.g. (Adebowale et al., 2010)

…creating a reference database
Corporate author Website

Step 2: In-text Citation
As you type your work, you may have need to cite a reference
already in your reference database

In-text citation
• Place your cursor at the site of the
citation
• GOTO References | Insert
Citation | Click the author you
intend to cite.

Step 3: Adding a new reference
When you have a new reference to add to the database, while you
type…

Adding a new reference
• Just place your cursor where you want to insert the
reference.
• Click Reference | Insert Citation | Add New Source |
Follow Step 1 | Click Ok.
• Cited!

Step 4: Choosing a referencing style
APA | Havard | IEEE | Chicago | Numerical Reference

Choosing a referencing style
Reference | Citations
& Bibliography |
Style | Select style

Step 5: List all works cited
List of references

REFERENCES
IBM Corporation. (2013). IBM SPSS Statistics Version 22.
McDonald, J., Burnett, N., Coronado, V., & Johnson, R. (2003).
Questionnaire Design. In U. D. Services, Reproductive
Health Epidemiology Seires- Module 4. Atlanta,
Georgia, USA: Department of Health and Human
Services, CDC.
Microsoft Corporation. (2012). Microsoft Office Excel 2013.
Santa Rosa, California.
NPC and ICF International. (2014). Nigeria Demographic and
Health Survey 2013. Abuja, Nigeria and Rockville,
Maryland, USA: Nigeria Population Commission (NPC)
[Nigeria] and ICF International.
StataCorp LP. (2012, February). Stata/IC 12.1 for Windows.
College Station, Texas, USA.
Stephenson, R., Beke, A., & Tshinbangu, D. (2008). Commnity
Health Influences on Contraceptive Method Choice in
the Eastern Cape, South Africa. International Family
Planning Perspectives, 34(2), 62-70.
When you are done with the entire
document, you are set to list all works
cited. Go to the end of your document
and
REFERENCES | [Citations &
Bibliography] | Bibliography |
References

End of Part One
You may try your hands on a few references

Microsoft Word Reference Manager for Researchers Part I

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