Microsoft Word Reference Manager for Researchers - Advanced

Microsoft Word
Reference Manager II
A | D | V | A | N | C | E | D
OKEN ANALYTICS ENTERPRISE

Introduction to Part Two
In the first part we covered:
◦ Introduction to the Microsoft Word Reference Manager
◦ How to create a reference manager database
◦ How to perform in-text referencing
◦ How to create a list of references – Bibliography, Cited works,
references etc.
◦ It was fun.

More introductions
First, there is nothing advanced in this, but for the sake of
nomenclature, let’s agree it is advanced.
Second, you will be referred to the Part One of this presentation
hence I would advise that you take time to practice the skills in the
first part thoroughly and if necessary, assuming you think so, have a
copy of that by your side right now.
You can access the first part here
http://www.slideshare.net/omisilekehindeolugbenga/microsoft-
word-reference-manager-for-researchers-part-i

Final Introduction
This part will take
the form of
question and
answer.

In this Part…
You will learn about
Other issues that usually come up
when you have several authors to cite
on one site.
How to re-arrange authors so that the
list is chronological or any other order
you want.
The MS Word Source Manager, who
holds all the references you ever used
on your computer.

Q01: How do I cite
just the date and
leave the author’s
name outside the
brackets.
A: Easy. Repeat Step 2. You’ll see
a drop down arrow at the site of
the citation. Click the arrow and
select edit citation. Check
[Suppress Author] and
[Suppress Title]. Click [Ok]. Only
the date will now show in the
citation. You can now type the
author’s name before that e.g.
Zaba et al. (2002).

Q02: How do I
cite multiple
sources?
A: I knew you would ask. Easy. Place the cursor blinking on
the site.
◦ Insert the first author.
◦ Click on the citation itself and go and select the second
author. The RM automatically places a semicolon between
the two citations.
◦ Click on the site again and select the third author.
◦ When you are done citing, continue with your work as if
nothing happened.Example:
(Gayawan & Adebayo, 2014;
Mensch & Singh, 2005; Hogan,
Sun, & Cornwell, 2000).

Q03: I have cited
multiple authors but
the dates are not in
ascending order. How
do I correct the
order?
A: Easy too. But you may have
to read this twice to get it.
Example:
(Hogan, Sun, & Cornwell, 2000;
Gayawan & Adebayo, 2014).
Click on the site with multiple
citations. [Right click] | Select
[Edit Field].

At first you would see some
‘gibberish’ but a closer look
shows you the list of your
citations in 5-digit short
code combining 3 letters
from your authors name
and 2 digits from year of
publication; and the
citations are separated by
‘m’, which is the delimiter
(Ask Google).

If you can tell which is which
among the five digit codes,
reward yourself with a can of
whatever-makes-you-happy and
fried potatoes. It’s quite an
achievement.
• The five-digit code are called
“Citation Tags” or simply “Tags”.
• Now that you can see the list,
just move them around [Cut &
Paste] in the order you want
them to be.
• Be careful though and make
sure that the ‘m’ goes with
whatever you copy.
• When you are done moving
them around, just [OK] it and
viola! RM arranges them
orderly.

Q04: You realized
the source was a
book not a journal,
how do you correct
it?
A: Easy stuff. You
should probably pay
me for this.
Go to the site, click
the drop down
arrow, select [Edit
Source] and repeat
{Step 1}. [OK] it.

Q05: How to cite old
references in new
work. Do I have to re-
type all over again?
NO! You don’t have to type
all over.
As you input information
about the sources of your
works, MS Word RM creates
a database of your references
so that they are just available
for subsequent use.
What do you do, GOTO
[References] | [Manage
Sources], which opens the
{Source Manager} 

The list on the left {Master
List} contains all the
sources I ever cited on with
my MS Word RM. See more
about the {Source
Manager} below. Click on a
source, click
and that moves the source
into the {Current List} pane
on the right. Copy all the
sources you want and then
[Close] the {Source
Manager} window.

Source Manager
DESCRIPTION OF THE MS WORD RM SOURCE MANAGER

MS Word RM Source Manager
You already know how to get
to the {Source Manager}. If
not, go to item Q05 Above.
This window has 10 + 1 parts
which are described hence,
starting with the less
technical ones

Preview Pane
The preview pane shows you two
things.
First is the citation style you are
using for the current work, in this
case is “{Havard – Anglia}”. To
know more about the different
styles, refer to Section 9.
Second, the preview pane shows
how the in-text citation would
look like, in this case “Citation:
(Akpa & Ikpotokin, 2010)”; as
well as the “Bibliography Entry:”.

Check Marks
A check mark  in front of a
source indicates that the source
has been cited in your current
work while an un-checked
source implies that the source is
in your Bibliography list but has
not been cited in your essay.
Of course, this can help you
track all the sources you intend
to cite but have yet to be cited
in your current essay.

Search Bar
Type a name, year, or
short title in the [Search]
box to find the source in
the {Master List} and
{Current List}.
I have searched for
“Adebowale” and you can
see it showing in the
{Master List} and {Current
List}.

More Search
Example:
I also searched for
“2000” to show all
sources published in the
year 2000.

Sort Bar
As you would have
observed, the data is
showing the year of
publication first.
The {Source Manager}
gives you the option to
sort the sources by Year,
Author, Tag, and Title.

Sort Bar
Example:
The item for sorting
determines how the
sources are arranged.
For instance, the
sources have been
sorted by Author below:

Tags
The next one is
sorted by Tag. You
remember ‘Tags’?
The five-digit code
you see when trying
to re-arrange your
citations manually.

Other Buttons
Browse: The button [Browse] does exactly
that but in this case goes to look for an “xml”
file that contains citations. Ask Google for
more clarification on that.
Master List: Contains list of all sources across
all kinds of essays you have ever cited using
the RM on your copy of MS Word RM. The list
includes every source from Social Science, to
Education, to Politics, to Bioinformatics, to
History etc. that you ever cited using this RM.
You can just select the sources you need for
your current research or essay and include
them in the {Current List}.
Current List: List of all the sources in
your current essay, especially those
you have cited so far. You aggregate
this list by creating {New} sources or
{Copy} from the {Master List}.
Copy: Aggregate sources to your
{Current List} from the {Master List}
and vice versa.
Delete: Remove a source permanently
from the {Master List} or {Current List}.

Edit
Update a source
either while in the
{Master List} or
{Current List}.
This takes you to
{Edit Source}
Window discussed
in Part 1.

New
Create a new
source using the
{Create Source}
dialog box, as in
Step 1 of Part 1.

In the end…
We got back to the start from the
finish.
I do hope this enhances your capacity
at work.
It have enhanced mine, especially
while writing the last over 100-page
thesis.
If you have any concerns, you may
email oken.enterprise@outlook.com

Microsoft Word Reference Manager for Researchers - Advanced

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