Mr20 enus 13-Report Design in Management Reporter 2.0 for Microsoft Dynamics® ERP
- 1. Chapter 13: Report Output and Distribution 13-1 CHAPTER 13: REPORT OUTPUT AND DISTRIBUTION Objectives The objectives are: • Examine the two remaining output types • Review the other output and exception report options • Introduce distribution options in the Report Viewer Introduction This part of training focuses on the options displayed on the Output and Distribution tab of a report definition. Depending on the output type selected, additional options are available including exception reporting. Each option available on the Output and Distribution tab are explored in the upcoming lessons. Being familiar with these options helps users distribute their reports in the most effective manner. NOTE: Refer to the "Detailed Income Statement" chapter for more information about the Report library location and defining optional folders within the library. Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 2. Report Design in Management Reporter 2.0 for Microsoft Dynamics® ERP 13-2 Output Type When you are generating a report, the following options are available in addition to the default output type of Management Reporter: • Microsoft® Office Excel® • XBRL Instance Document NOTE: Refer to the "XBRL Reporting" chapter for more information about XBRL Instance Documents. Management Reporter Management Reporter is the default output type when you are creating a new report definition. When reports are generated, they are available for viewing directly in the library, unless a specific folder is selected in the Report library location. In addition to defining the output name and location, users have the following Management Reporter options to select from: • Include headers and footers - when selected, the report includes any text or images defined on the Headers and Footers tab • Include format rows - when selected, the report includes descriptive rows that are defined in the row definition • Include underscore rows - when selected, the report includes any single or double underscores that are included in the row definition Microsoft Excel The Microsoft Excel output type opens the Optional output path field. If an optional path is not defined, reports are found in the Management Reporter files location. On the Tools menu, click Options to review the default files location. To define an output path that replaces the default location, click the ellipsis button (...). Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 3. Chapter 13: Report Output and Distribution 13-3 In addition to the formatting options available with the Management Reporter output type, Microsoft Excel options include the following: • Include fonts and shading - formatting from the row and column definition are included in the Excel presentation • Generate to single worksheet - by default, reports are generated to an Excel workbook, with tabs for each detail level and reporting tree unit that is generated In the following steps, generate the existing detailed income statement to the Microsoft Excel output type. 1. On the navigation pane, double-click Report Definitions. 2. Double-click IS_Dtl. Notice that the Detail level reads Financial, Account, and Transaction and the DEPT reporting tree is associated with the report. 3. Click the Output and Distribution tab and then click the Output type drop-down. Select Microsoft Excel. 4. Select the View report when generated option. 5. Save the report's changes and then click Generate Report. The Report Queue Status window displays the Excel processing status. 6. Notice that a tab or worksheet displays for each reporting unit and corresponding detail level. Review the tabs in the workbook and then close Excel. FIGURE 13.1 IS_DTL.XLXS OUTPUT FILE Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 4. Report Design in Management Reporter 2.0 for Microsoft Dynamics® ERP 13-4 Other Options and Exception Report In addition to the options related to the output type, Other options and Exception report selections are available when users are defining a report. Other Options Depending on the output type selected, two other options are available with generating a report: • Replace output file without warning - automatically overwrites any existing file of the same name when active. Multiple versions are stored by default when a user generates reports to the Management Reporter output type. If this option is not selected and a report is generated to the same location with the same file name, the user will see an error in the Report Queue Status window. The Replace output file without warning option is available and selected by default with the following output types: o Microsoft Excel o XBRL Instance Document • View report when generated - in addition to generating the output file type selected, this option opens the report in either the Report Viewer or Excel, including any detail levels selected on the Report tab. This option is available with the following output types: o Management Reporter o Microsoft Excel Exception Reports Exception reports help users report either missing or duplicated dimensions based on the beginning and ending range of dimensions that are included in the row definition. After generating the report, users review any exceptions in the same presentation selected for the output type. In the following steps, generate the detailed income statement for missing and duplicated accounts. 1. If it is necessary, in Report Definitions, double-click IS_Dtl. 2. Click the Output and Distribution tab and change the output type to Management Reporter. 3. Select both Report missing accounts or dimensions and Report duplicate accounts or dimensions. 4. Save the change to the report and then click Generate Report. Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 5. Chapter 13: Report Output and Distribution 13-5 5. Double-click the Income Statements folder and open IS_Dtl. 6. On the View menu, click Exception Report. Notice that the report contains no exceptions. 7. On the File menu, click Close All. NOTE: Exception reports are available with Management Reporter and Microsoft Excel output types. When selected, Yes is noted on the Report tab in the Output and distribution summary area. FIGURE 13.2 IS_DTL EXCEPTION REPORT Report Viewer Distribution Reports that are output to Management Reporter and analyzed in Report Viewer can also be printed or exported within the Report Viewer module. Print When selecting the Print option on the File menu, users can select from the following options: • Printer - select from options displayed in the drop-down list or click the Printers button to define additional options. • Print range - some options are unavailable if the report definition does not include a reporting tree • Report type - options are available based on the report definition settings and the print range selected • Copies - select the desired number of copies to print • Collate - available when users are printing multiple copies Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 6. Report Design in Management Reporter 2.0 for Microsoft Dynamics® ERP 13-6 Export Two options are available when users are selecting the Export menu option in the Report Viewer: Microsoft Excel (.xlsx) and XBRL Instance Document. Both export selections list the options available on the Output and Distribution tab of the report definition, in addition to the following Export range options: • Current view • Current reporting unit • Selected reporting units • All reporting units Report type options are selected based on the report definition settings. Microsoft Excel options are also available. Exporting to XBRL Instance Document requires inclusion of XBRL detail in the report definitions and related building blocks. Summary This part of the training explored alternative options available for report generation, including Microsoft Excel and XBRL Instance Document. Additional options related to each of the output types were also introduced, together with exception reports. Exploring the various output options lets users select criteria that serve their report distribution needs. Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 7. Chapter 13: Report Output and Distribution 13-7 Test Your Knowledge Test your knowledge with the following questions. 1. Which of the following options is cleared to suppress description rows defined in the row definition? ( ) Include headers and footers ( ) Include format rows ( ) Include fonts and shading ( ) Description rows cannot be suppressed 2. Which of the following are true statements about the exception report? (Select all that apply) ( ) Missing or duplicate accounts or dimensions (or both) are reported ( ) Any account or dimension not included in the row definition is reported ( ) Any exceptions are listed in a separate tab (worksheet) within the workbook when users are selecting the Microsoft Excel output option ( ) Exception Report is an option listed under the View menu in the Report Viewer 3. Which of the following are true statements about the Optional output path? (Select all that apply) ( ) An optional path must be defined when users are generating a report to the Microsoft Excel output type ( ) When defining the Optional output path, reports are placed in both the default and optional locations ( ) The Optional output path is unavailable when users are selecting the Management Reporter output type ( ) The Optional output path is not required when users are publishing a report to XBRL Instance Document Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 8. Report Design in Management Reporter 2.0 for Microsoft Dynamics® ERP 13-8 Quick Interaction: Lessons Learned Take a moment and write down three key points you have learned from this chapter. 1. 2. 3. Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 9. Chapter 13: Report Output and Distribution 13-9 Solutions Test Your Knowledge 1. Which of the following options is cleared to suppress description rows defined in the row definition? ( ) Include headers and footers (•) Include format rows ( ) Include fonts and shading ( ) Description rows cannot be suppressed 2. Which of the following are true statements about the exception report? (Select all that apply) (√) Missing or duplicate accounts or dimensions (or both) are reported ( ) Any account or dimension not included in the row definition is reported (√) Any exceptions are listed in a separate tab (worksheet) within the workbook when users are selecting the Microsoft Excel output option (√) Exception Report is an option listed under the View menu in the Report Viewer 3. Which of the following are true statements about the Optional output path? (Select all that apply) ( ) An optional path must be defined when users are generating a report to the Microsoft Excel output type ( ) When defining the Optional output path, reports are placed in both the default and optional locations (√) The Optional output path is unavailable when users are selecting the Management Reporter output type (√) The Optional output path is not required when users are publishing a report to XBRL Instance Document Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement
- 10. Report Design in Management Reporter 2.0 for Microsoft Dynamics® ERP 13-10 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement