PAY_FIXATON_AND_MACP ppt would be available to make fixation

PAY FIXATION &
MACP
By
Ratnesh Bharati
Dy Director
Defence Headquarters Training Institute(DHTI)
Ministry of Defence, New Delhi

Definitions
Pay – The amount drawn monthly by a GS as –
(i) the pay in the pay level in the Pay Matrix
(other than special pay or pay granted in
view of his personal qualifications), which
has been sanctioned for a post held by him
substantively or in an officiating capacity, or
to which he is entitled by reason of his
position in a cadre; and
(ii) overseas pay, personal pay and NPA ;
and
(iii) any other emoluments which may be
specially classed as pay by the President .
[F.R. 9(21)(a)(i)]

Definitions Contd….
Special Pay – an addition, of the nature
of pay, to the emoluments of a post or
of a GS, granted in consideration of –
(a) the specially arduous nature of the
duties
(b) a specific addition to the work or
responsibility
[FR 9(25)]
(eg. Special Pay to cashiers, Telephone
Operators drawn from the general
clerical cadre)

Substantive Pay – The pay other than special pay,
personal pay or emoluments classed as pay by the
President under Rule 9 (21) (a) (iii) , to which a GS is
entitled on account of a post to which he has been
appointed substantively or by reason of his
substantive position in a cadre.
[FR 9(28)]
Personal Pay: The addl Pay granted to a GS:-
(a)To save him from a loss of Substantive Pay in r/o
Permanent Post other than a tenure Post due to a
revision of Pay or to any reduction of such
substantive pay otherwise than as a Disciplinary
Measure OR
(b)In exceptional circumstances on other personal
considerations [FR 9 (23)]

Presumptive pay of a post – when used
with ref. to an particular GS , means
 the pay to which he would be entitled
if he held the post substantively and were
performing its duties.
 does not include Special Pay unless
the GS performs or discharges the work
or responsibility, in consideration of
which the special pay was sanctioned.
[FR 9(24)]

Time Scale – pay which rises by periodical
increments from a minimum to a maximum
[F.R. 9(31)(a)]
Identical Time Scales – If the minimum and
the maximum of the Pay Level attached to
the posts are identical; the posts fall in
different cadres; the duties and
responsibilities of the posts are, however,
not taken into consideration; eg. posts of
Research Officer and Section Officer
belonging to different cadres.
[F.R. 9(31)(b)]

Same Time Scale – The minimum and the
maximum of the Pay Level attached to the
posts are identical; the posts fall within a
cadre ; posts involving duties of
approximately the same character and
degree of responsibility in a service,
establishment (s); the pay of the holder of
any post is determined by his position in a
cadre or class and not by the fact that he
holds that post; eg. posts of ASOs in MHA
cadre are on same scale of pay.
[F.R. 9(31)(b)]

Definitions Contd…
Foreign Service – Service in which a GS
receives his pay with the sanction of
Government from any source other than
the Consolidated Fund of India/State/UT.
[FR 9(7)]
Tenure Post – Permanent post but the
incumbent appointed for a specific
tenure.
[FR 9(30A)]

INCREMENT
PERIOD WHICH COUNTS FOR INCREMENT
(i) All duty on a time-scale counts for increment.
(ii) Service in another post (except in a lower
post), in substantive, officiating capacity,
deputation.
(iii) Leave (except E.O.L. otherwise on MC)
Exception - EOLs to be counted automatically (a
& b)
(a) EOL (civil commotion)
(b) EOL for higher Scientific and Tech studies
(c) Beyond G.S. control - Apptt. Authority may
allow

INCREMENT
The following are duty
•Foreign service (lien in substantive post)
•Joining Time
•Training – Authority competent to
appoint G.S. empowered to treat the
period of training or instruction in India
as ‘DUTY’ - Trg. To be Connected with
the post held by G.S. at the time of
placing him on training AND the G.S.
should be drawing the pay of the post
during training.

INCREMENT
 BROKEN SPELLS OF AD HOC PROMOTION
WILL COUNT FOR INCREMENT
Qualifying service of less than six
months on account of EOL (without MC)
- postponement of increment to next
year(01 Jan/01 Jul)

PAY FIXATION
Pay Fixation under normal rules are held
under FR 22. Circumstances in which Pay
Fixation Rules are to be applied
• First Appointment [FR 22 (I) (b) ]
• Appointment to Another Post (Promotion)
[Involving Higher Responsibility] [FR 22 (I)
(a) (1) ]
• MACP
• Appointment to Another Post
[Not Involving Higher Responsibility] [FR 22 (I) (a) (2)]
• Appointment to a Lower Post on his/her own
request under FR 15(a) [FR 22 (I) (a)(3) ]
• Policy Revision.

Pay Fixation
FR
22
I
a
1
2
3
b
II
III
IV
Defines that if appointed to same Level
means No higher Responsibilities. Fix Pay as
under FR22(I)(a)2
Fixation of Pay when got promotion in
his/her cadre while on ex-cadre post

OTHER KEY FEATURES
•PERFORMANCE BENCHMARK FOR MACP – MORE STRINGENT FROM
“GOOD” TO “VERY GOOD”
•ANNUAL INCREMENT NOT TO BE GRANTED– IF MACP/REGULAR
PROMOTION BENCH MARK NOT MET IN FIRST 20 YRS OF SERVICE.
•NEW RECRUIT WILL GET STARTING PAY OF CORRESPONDING LEVEL.
•TPT –
Note:- Employees in pay level 1 & 2 having B.P. ₹ 24, 200 or more will get same TPT as for Pay level 3 to 8.

FIXATION OF PAY
FITMENT FACTOR 2.57 (FOR ALL EMPLOYEES)
NEW PAY = EXISTING BASIC PAY (INCLUDING G.P)*2.57
(ROUNDED OFF TO THE NEAREST RUPEE)
IF FIGURE SO ARRIVED AT WILL BE LOCATED IN THE LEVEL
CORRESPONDING TO G.P. IN THE PAY MATRIX. IF SUCH FIG. IS AVAILABLE
IN THAT LEVEL THE SAME SHALL BE THE PAY, IF NO SUCH CELL IS
AVAILABLE THE PAY SHALL BE FIXED AT THE IMMEDIATE NEXT HIGHER
CELL. [RULE 7(1)(A)(i)]
IF THE ABVE FIG, IS LESS THAN THE FIRST FIG AVAILABLE IN CORR. LEVEL
THEN PAY WILL BE FIXED AT FIRST CELL OF CORR LEVEL. [RULE 7(1)(A)
(ii)]

INITIAL FIXATION
( If Post is not upgraded in 7th
Pay Commission)
• Sh Veeru, ASO is drawing a B.P. ₹ 13,670 and G.P.
4600. How to Fix his Initial Pay?
• Step 1 – Multiply (B.P. + G.P.) by 2.57
Here it is ( 13670 + 4600)*2.57 = 46953.90
Step 2 Round off to near Rupee = 46954/-
Step 3 – Check level in the Pay Matrix
Step 4 – Fix B.P. at higher Level i.e. 47600/-

INITIAL FIXATION
( If Post is upgraded in 7th
Pay Commission)
• Smt Mona, AAO is drawing a B.P. ₹ 16,240 and
G.P. 4600. 7th
Pay Commission has
recommended to upgrade post
to GP 4800
• Step 1 – Multiply (B.P. + New G.P.) by 2.57
Here it is ( 16240 + 4800)*2.57 = 54072.80

FIXATION on PROMOTION
• Sh Gabbar Singh, SSA is drawing a B.P. ₹ 15,100 and G.P.
2400. He has been promoted as ASO(Grd Pay 4600) w.e.f. 15
Mar 2016. Fix his pay .
• If he wants fixation w.e.f. 01 Jan 16 as S.S.A.
•Step 1 – Multiply (B.P. + G.P.) by 2.57
Here it is ( 15100 + 2400)*2.57 = 44975/-
Step 4 – Fix B.P. at higher cell i.e 46100/-
Rs 46100/- is his B.P. as on 01 Jan 16
Now He got promoted on 15 Mar 16

•Option 1 – If he opt for immediate fixation
•Step 1 – Give 1 Notional Increment in
Present level. Next cell is 47500/-
• Now search for this amount in G.P. 4600
Level 7. Not Found
• Next available cell is 47,600/-
• Fix his Pay at 47,600/-
• DNI is 01 Jan 17
•Option 2 – If he opt for fixation on dt of next
increment
Between 15 Mar 16 to 30 Jun 16
Chk his present B.P. i.e. 46100/- in Level 7.
Not found. Next cell available is 46200/-. This is his pay during 15 Mar 16
to 30 Jun 16.

On 1st
Jul 16 give 2 increment in Level 4
(one annual and one Notional)
Chk this amount. i.e. 48900/- in Level 7.
Not found. Next amount available is 49000/-.
Fix his Pay Rs 49000/- on 01 Jul 16
D.N.I. 01 Jan 17

•Option 2 – If he forgoes Arrears between 01 Jan 16 to 14 Mar 16.
•Step 1 – Fix his Pay on Promotion as per 6th
CPC
Promotional Increment = (15100 + 2400)*.03
= 525
Rounded off to next ten’s = 530/-
Pay as ASO as on 15 Mar 16 = 15630
+ G pay 4600/-
• Now fixation as ASO
•Step 1 – Multiply (B.P. + New G.P.) by 2.57
Here it is ( 15630 + 4600)*2.57 = 51991.1

FIXATION on PROMOTION (FR 22(I)(a) (1)
• Ms Shakira, drawing substantive pay of Rs.69000 in the Level 10
w.e.f. 01.01.2016 is promoted to a higher post in the Level 11 w.e.f
21.05.2016. Fix his pay, if he opts for pay fixation from the date of
promotion? Would she be benefitted if she opts for pay fixation from
the date of next increment?
• 01 Jan 2016 B.P. 69,000 (Level 10)
Now she got promoted on 21.05.16
•Option 1 if she opt fixation w.e.f. Dt of Promotion. i.e. 21.05.16.
Step 1 :- Give 01 Notional Increment it will become ₹ 71,100.
Step 2:- Look same Fig. in Promotional Level
i.e. Level 11 which is not available
Fix her Pay on next available cell i.e. 71,800
D.N.I. is 01 Jan 2017
(on next increment she will get?)
₹ 74,000

•Option 2 – if she opt fixation with after next increment
•Step 1– From 21.05.16 to 30.06.16 chk her present pay
i.e. 69000/- in level 11.
Not available. So fix his pay on next available cell
i.e. ₹ 69,700/-
• On 01 Jul 16 she will get 2 increments in prev Level
(1 notional and 1 annual)
• Her basic would be ₹ 73,200
• Search this amount in Level 11
• Not found. Search for next available amount
•Which is ₹ 74000/- So
•Fix her pay ₹ 74,000
• DNI is 01 Jan 17

FIXATION UNDER FR22(I)(a)(2)
• Sh Ashish drawing a pay of 30,500 w.e.f. 01 Jan 2016 in
Level 4 on regular basis is appointed to another post on
deputation in level 5 on 18 Mar 16, which does not involve
duties and responsibilities of higher nature. How his Pay will
be fixed.
• 01 Jan 2016 B.P. 30,500 (Level 4)
he appointed in Level 5 on 18 Mar 16
Step 1 :- Since Not higher resp, No notional increment
Step 2:- Look same Fig. in Level 5
which is not available
Fix his Pay at immediate next cell i.e. ₹ 31,000/-
D.N.I. is 01 Jan 2017. Since he got hike of ₹ 500 on 18 Mar 16.
Please note if his salary remains same his DNI would remain same

FIXATION UNDER FR22(I)(a)(3)
• Sh Anand drawing a pay of Rs.33,300 w.e.f 01.01.2016
in the Level 4 is appointed on his own request on
17.05.2016 to a lower post in the Level 2. At what stage
will his pay be fixed? What will be the date of next
increment?
• 01 Jan 2016 B.P. ₹ 33,300 (Level 4)
he was appted in Level 2 on 17.05.16
Step 1 :- Since appointed on his own request
Step 2:- Look same Fig. in Level 2
which is not available
Fix his Pay at immediate below i.e. ₹ 33,000.
But he can’t draw pay less than ₹ 33,300
So also Give him ₹ 300 as PP to be merged in future increments. DNI will
remain same. i.e. 01 Jul 2016.

FIXATION UNDER PROVISIO to FR22
A Govt. servant drawing pay of Rs.33,300 w.e.f 01.07.16 on a post in the Level 4 was
promoted on adhoc basis to a post in the Level 6 w.e.f 23.09.2016. He is reverted on
17.09.2019 and again promoted on 15.02.2020. Find out pay he is entitled for from time to
time.
• 01 Jul 2016 B.P. 33,300 (Level 4)
he was promoted to Level 6 on 23 Sep 16
Step 1 :- Since adhoc promotion
option not available
Since He already drew ₹ 38,700 as B.P. on earlier occasion
Fix his Pay as ₹ 38,700. D.N.I.?
DNI?

MACP SCHEME
• WITH EFFECT FROM 01.09.2008
• FOR REGULAR EMPLOYEES
• FOR ALL GP. “A”, “B”, & “C” EMPLOYEES
• EXCEPTION – ORGANISED GP.”A” SERVICES
• CONSTITUTE AN SCREENING COMMITTEE IN EACH DECEMBER
• SCREENING COMMITTEE WILL CONSIST OF CHAIRPERSON AND TWO
MEMBERS
• MEMBERS NOT BELOW UNDER SECRETARY CHAIRMAN ONE LEVEL
ABOVE
• COMMITTEE SHALL MEET TWICE A YEAR
• IN FIRST WEEKS OF JAN & JUL
• JAN-FOR CASES MATURING IN APR TO SEP
• JUL-FOR CASES MATURING IN OCT TO MAR

MODALITIES OF IMPLIMENTATION
• THREE FINANCIAL UPGRADATIONS
• AFTER 10, 20, & 30 YEARS FROM THE DATE OF JOINING
• NEXT ONLY AFTER TEN YEARS IN SAME GRADE OR 20, 30 YEARS WHICHEVER
EARLIER
• ENVISAGES PLACEMENT IN NEXT LEVEL IN PAY MATRIX
• COULD BE DIFFERENT FROM NEXT PROMOTIONAL LEVEL

ILLUSTRATIONS……..
1st
promotion
after o8 years
2nd
ACP after 10
years (8+ 10 =18
years)
3rd
ACP after 10
yrs (18+10 = 28
years)
Level 4
Level 5
Level 6
Level 4
Level 5
Level 6
1st
promotion on
completion of 08
years
2nd
ACP after
10 years ( 8+
10 = 18 yrs)
2nd
promotion
after 05 yrs ( 18 +
5 = 23 yrs)
3rd
ACP on
completion of 30
years
Level 3
Level 4
Level 5
1st
ACP on
completion of 10
years
1st
promotion after
5 years (10+5=15
yrs)
2nd
ACP after
5years (15+5 = 20
years)
3rd
ACP after 10 yrs
(20+10 = 30 yrs)
Level 6
Level 7
JSA
Level 2

CONTD-------
• FIX PAY SAME WAY AS IN CASE OF PROMOTION. ONLY DIFFERENCE
IS THAT FIXATION TO ONLY NEXT LEVEL
• NO FIXATION ON ACTUAL PROMOTION.
• PLACE OFFICIAL AT SAME VERTICAL PAY LEVEL IF IT IS AVAILABLE. IF
NOT JUST IMMEDIATE ABOVE LEVEL
. UNDER MACPS, OPTION AS PER FR22(I)(a)(1)
• REGULAR SERVICE FROM DATE OF ENTRY/ RE-EMP/ABSORPTION
• ADHOC/CONTRACT SERVICE NOT TAKEN
• SERVICE IN ST.GOVT/AUTO/PSU NOT TAKEN

CONTD-------
• MACPS OR ANY OTHER TIME BOUND SCALE SCHEME, NOT BOTH
• DOES NOT CHANGE STATUS/DESIG.
• HBA/GOVT ACCN ENTITLEMENT CHANGE
• IF DISCIPLINARY ACTION-LIKE NORMAL PROMOTION
• NO RESERVATION/NO STEPING UP
• TAKEN INTO ACCOUNT FOR PENSION
• IF SURPLUS EMPLOYEE APPOINTED IN OTHER ORG. EARLIER
SERVICE WILL COUNT

CONTD-------
• GOES TO LOWER SCALE, SERVICE COUNTS.
• PROMOTION REFUSED, NO FIN UPGRADATION
• UPGRADATION THEN PROMOTION & REFUSED UPGRADATION
STANDS.
• MACP WHILE ON DEPUTATION-OPTION TO GO FOR MACP OR
DEPUTATION SCALE.
• IF MACP, NO DEPUTAION ALLOWANCE.
• MIN BANCHMARK FOR ALL GRADES IS “VERY GOOD”.

Exercise MACP
EX1. Mr ABC was appointed as JSA w.e.f. 07 Aug 2007.
On 01 Jan 2016 his pay was fixed 25,200/- in Pay Level 2.
(i) When will he get his 1st
MACP?
(ii) Fix his pay on date of getting MACP.
Further He was promoted as SSA on 15 Oct 2017 in
Level 4. Find his pay from time to time. Also indicate his
DNI.

Exercise MACP
EX2 Mr XYZ was appointed as JSA w.e.f. 01 Aug 1998.
He got promoted on 02 Sep 2006 as SSA. On 01 Jan
2016 his pay was Rs 30,500 in Level 4. Fix his pay on
grant on next date of MACP.

Exercise MACP
EX3 Mr PQR was appointed as JSA on 01 Mar 1996.
He was unauthorized absent from 23 Sep 2002 to 15
Dec 2002 (53 Days) and this period was treated as
Non-qualifying service for all purposes. Consequently
his 1st
ACP got delayed by 53 days. Find the date of his
1st
ACP. He got his next promotion as SSA on 10 Dec
2010. On 01 Jan 2016 his pay was fixed at Rs 29,600 in
Level 4. Find the date of his next MACP. Also fix his
pay on date on next MACP.

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