Presentation Skills

By Faisal Ahmed Khan,
1st Sem-MBA,
HKBK-CE.

 A speech or talk in which a product, idea, or piece of
work is shown and explained to an audience.
 It is typically a demonstration, lecture, or speech
meant to inform and persuade people.
 The act of presenting or state
of being presented.
Managerial Communication 2

 Sales: Outlines the benefits, features, and reasons to buy a
product or service.
 Persuasion: Provides the reasons or support to pursue a
particular idea or path.
 Status/project report: Details the progress of a project, a task
force, or product sales.
 Product demonstration: Shows how something works.
 Business plan or strategy: Sketches out what an organization
plans to do next, or articulates the company's goals.

The possession of adequate skills in order to give a
clear and comprehensive presentation are known as
presentation skills. In other words presentation skills
are the skills required to give a good presentation.

Making a presentation is a way of communicating our thoughts
and ideas to an audience.
 Presenter: (Knowing our self) The presenter communicates
with the audience and controls the presentation.
 Audience: (Know the audience) The audience receives the
presenter’s message(s). However, this reception will be
filtered through and affected by such things as the listener’s
own experience, knowledge and personal sense of values.
 Message: (Knowing the subject matter) We must understand
the message to be conveyed. The message, or messages, are
delivered by the presenter to the audience. The message is
delivered not just by the spoken word (verbal
communication)

 but can be augmented by techniques such as voice projection,
body language, gestures, eye contact (non-verbal
communication), and visual aids.
 Reaction: Understand the audience’s reaction. The audience’s
reaction and success of the presentation will largely depend
upon whether the presenter’s message was effectively
communicated.
 Methods: Presentations are usually delivered direct to an
audience. However, today there may be occasions where they
are delivered from a distance over the Internet using video
conferencing.
 Impediments: Many factors can influence the effectiveness of
how your message is communicated to the audience, for
example background noise or other distractions, an overly
warm or cool room,

or the time of day and state of audience alertness can all
influence your audience’s level of concentration. As
presenter, you have to be prepared to cope with any such
problems and try to keep your audience focused on your
message.

 Start with a title slide.
Identify the aim of the presentation.
 Plan for uniformity.
 Use the same background for all the slides:
◦ Same Color
◦ Same Design.
 Consider using one of the software templates to help you
organize your information.
 Prepare the Slides.
 Choose words carefully.
 Aim for:
◦ No more than seven words per line.
◦ No more than seven total lines.
◦ No more than 7x7=49 words per slide.

 Use only one dominant visual per slide.
 Use Visual Elements When Appropriate:
◦ Charts
◦ Graphs
◦ Pictures
◦ Clip art
◦ Lists
 Double-check proper name spellings.
 Use punctuation correctly.
 Use a spell checker.
 Make sure lists are parallel.
 Use Animation for Online Presentations.
 Use the “effect” feature for movement of text lines onto
screen.
 Use the “transition” feature for movement between slides.
 Proofread carefully.

A fact has been revealed by studies regarding fear among people for
public speaking. Being an orator or mediator we must possess that
confidence which could make we stand firmly in front of audience.
We must have come across some people who call practice of giving
presentations as a foremost tool to deliver best presentation but
along with that presentation skills must be there in us.
The best start can simply result an amazing presentation. Here are
some key tips to sharpen our presentation skills by which we will
not only become confident but we will become competent also. We
can use these presentation tips even if we are not doing
a presentation using PowerPoint as well, since the following
presentation tips are also useful for public speaking without a
projector. Following are the ways to deliver successful business
presentations.

 Eye contact: Throughout our presentation we must have an
eye contact with every person so that we deliver our message
persuasively to every one.
 Be Entertaining: To grab audience attention, our speech
should be informative and interesting, so instead of reciting
dry facts try to add humor in our presentation. But, try not to
be funny at serious matters.
 10-20-30 Rule for slideshow: It means our presentation
should not exceed 10 slides
and duration more than 20
minutes also not less than 30
point font. These collectively
make our presentations precise
and effective.

 Slow down: Generally, due to nervousness people try to
complete their speech in rush. So, it is advisable to
consciously control the speed and give appropriate pauses.
 15 words summary: Filter 15 key words of your presentation
and repeat these to communicate your message well.
 Don’t read: Avoid reading slides while giving presentation as
it can distract audience attention from your speech.
 Project your voice: We must be
clearly audible to every one, for this
we need to project our voice. Yes,
pitch of our voice should possess
required variations and pauses.

 Speeches are about stories: If our presentation is going to
exceed try cover up points by correlating it with stories.
Moreover, speaker should have this art of creating stories
instantly.
 Appreciate queries: Instead of creating sounds like umm…
ah… and all that while handling query, try to appreciate all
query by using phrases like ‘very good question’ , ‘thank you
for query’ all these can give us a moment to gather the
answer for the asked question and viewers will never come to
know about our trick!!
 Inhale and Exhale: Avoid creating unwanted sounds or
repetition of word ‘you know’ instead of this we can take long
breathe. Undoubtedly, looks awkward but will be hardly
noticed by anyone.

 Don’t apologize unnecessarily: It is not advisable to apologize
for the things like, for getting nervous while delivering
speech, for lacking in preparation or for getting anxious, it
looks awkward.
 Reach venue before time: Setting projector and other
preparations are not accepted when people are waiting for
you to speak. So, it important to reach venue before time and
make required alterations and this can curb your anxiety to a
great extent.
 Practice Practice Practice: Practicing in front of mirror or
audience can make us a strong competent and will also boost
up our confidence.
 Apologize where required: Only Apologize if you
have reached late or if we have made any
considerable mistake, otherwise it is not
required for being humble.

 Have fun: Practice to inject passion and enthusiasm in your
presentation to make it interesting and lively.
 Consider yourself as audience: While making presentation,
think according to the audience point of view. Use ‘what Is In
IT for Me’ approach to collect the material.
So, these tips can help us in a great way to make our
presentation killer in actual!!

 Preparation is the key!
 Practice!
 Watch out for tone and body language.
 Our PowerPoint is a complement only, don’t let it
take over!
 Questions are good, but prepare for them.
 Fears can be tempered with good preparation.

Presentation Skills

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