Presentations skills
- 1. “IN SPORTS, YOU DON’T PLAY A GAME WITH JUST ONE PART OF YOU, FOR EXAMPLE, YOUR ARM IN TENNIS OR HANDS IN BASKETBALL. YOU PLAY THE GAME WITH YOUR WHOLE PHYSICAL BEING. THE SAME IS TRUE IN PRESENTING.” —ANNE MILLER PRESENTATIONS SKILLS By- Mrs. Himani Nikhil Batheja
- 2. OBJECTIVE • WHAT IS PRESENTATION? • CHARACTERISTICS OF PRESENTATION • ELEMENTS OF PRESENTATION • STEPS TO PREPARE FOR PRESENTATION By- Mrs. Himani Nikhil Batheja
- 3. WHAT IS A PRESENTATION? A presentation is an oral activity that uses a visual medium (such as LCD projectors or PowerPoint slides) to discuss new ideas and information with a specific audience in a persuasive and convincing manner By- Mrs. Himani Nikhil Batheja
- 4. ESSENTIAL CHARACTERISTICS OF A GOOD PRESENTATION A good presentation has the following characteristics: • There is a clear structure with an introduction, discussion, and conclusion. • The presenter recognizes and matches the audience’s needs, interests, and level of understanding, while discussing his or her ideas. • Facts and figures are visually represented in tables, graphs, and charts, and different colors are used to make the presentation vivid and interesting. • Humor may be employed to create a good relationship and connection with the audience. • The presenter speaks clearly and logically and uses body language effectively. • Questions are given serious attention and are regarded as an essential part of the presentation. By- Mrs. Himani Nikhil Batheja
- 5. THE DIFFERENCE BETWEEN A PRESENTATION AND A LECTURE A classroom lecture is ideally a two-way communication process. But presentations are one-way, at least initially, when the audience listens, watches, and takes notes. By- Mrs. Himani Nikhil Batheja
- 6. ELEMENTS OF A PRESENTATION •The presenter •The audience •The specific content and definite objective to be achieved By- Mrs. Himani Nikhil Batheja
- 7. A presenter should undertake the following steps to prepare for the presentation: Identify the purpose and goal •Collate the relevant information •Design and organize the information •Time the presentation •Decide on the medium of presentation and visual aids •Become familiar with the location of the presentation By- Mrs. Himani Nikhil Batheja
- 8. IDENTIFY THE PURPOSE OF THE PRESENTATION Why am I giving this presentation? Sell something or persuade Inform people about an idea proposals to introduce changes Create awareness seek a solution productive work culture By- Mrs. Himani Nikhil Batheja
- 9. ANALYZE THE AUDIENCE AND IDENTIFY THEIR NEEDS • Who is the audience? • Why are they attending the presentation? What are their needs? • What is their background and level of knowledge, in relation to the subject of presentation? • How many persons will there be? • What is their attitude towards the subject and the speaker expected to be? • What does the audience expect will be the outcome of the presentation? By- Mrs. Himani Nikhil Batheja
- 10. DESIGN AND ORGANIZE THE INFORMATION • Introduction: 3 minutes (The introduction indicates the main idea of the presentation. It does only that, without giving details of what is to follow.) • Main body: 15 minutes (This section would include findings of a survey and analysis of the data. As a general rule, the speaker should avoid having more than three sub- sections under the main point. ) • Conclusion: 2 minutes ( Repeat the main idea, Restate the most important points with supporting information and Thank the audience and invite questions.) • Question–answer session: 10 minutes (opportunity for audience interaction. The speaker should encourage questions and answer each question seriously and with honesty. The speaker should not try to bluff; if he or she does not know the answer to a question, it is best to be frank and admit this. By- Mrs. Himani Nikhil Batheja
- 11. DECIDE ON THE MEDIUM OF PRESENTATION AND VISUAL AIDS Here are some guidelines regarding how to use visual aids: • One should not use too many images as this will lessen their impact. • The speaker should plan the graphics according to the main points and make one graphic for each point. • It is best to use bold, clear letters that can be seen from the other end of the room. • The speaker should not fill a slide with too many words. As far as possible, one should write single words or short phrases to summarize Different colors can help to distinguish different points. • The presenter should reveal only one point at a time. This can be done by progressively exposing the hidden portion of the slide. • The slides should be numbered and the presentation should be rehearsed with the slides. This ensures that the words match the visuals. • The speaker should explain the purpose and content of each slide when it is shown. It should be displayed for sufficient time to allow the audience to read it and, if required, make notes from it. By- Mrs. Himani Nikhil Batheja
- 12. Become familiar with the location of the presentation By- Mrs. Himani Nikhil Batheja
- 13. REFERENCES • Business Communication, By Chaturvedi, Chapter 10, Presentation Skill, Pg 166 – 176, https://books.google.co.in/books?id=L0k8BAAAQBAJ&pg=PA165&lpg=PA165&dq=%E2%80%9CIn+sports,+you+don%E2%80%99t+play+a+game+with+just+one+part+of+you,+ for+example,+your+arm+in+tennis+or+hands+in+basketball.+You+play+the+game+with+your+whole+physical+being.+The+same+is+true+in+presenting.%E2%80%9D%E2%8 0%94Anne+Miller&source=bl&ots=fUeMyB2JU8&sig=ACfU3U0LgBB9K5ngzsh3fcrIZ0KmmKQ- 1w&hl=en&sa=X&ved=2ahUKEwjBgo358aPmAhWPxDgGHe7RA1wQ6AEwAHoECAQQAQ#v=onepage&q=%E2%80%9CIn%20sports%2C%20you%20don%E2%80%99t%20pla y%20a%20game%20with%20just%20one%20part%20of%20you%2C%20for%20example%2C%20your%20arm%20in%20tennis%20or%20hands%20in%20basketball.%20You%20p lay%20the%20game%20with%20your%20whole%20physical%20being.%20The%20same%20is%20true%20in%20presenting.%E2%80%9D%E2%80%94Anne%20Miller&f=false • What is a presentation software?, https://bestpresentationsoftwares.wordpress.com/. • Lecture Details – Morphopedics, https://www.google.com/url?sa=i&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwiZt_D49KPmAhWGzTgGHfB5COIQjB16BAgBEAM&url=http%3A%2F%2Fmorphopedi cs.wikidot.com%2Flecture-details&psig=AOvVaw0obOdskL1KlM89GSx8qxAE&ust=1575820871193432 • Presenting a Lecture Stock Illustrations, Images & Vectors . https://www.google.com/url?sa=i&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwjd6sqK9aPmAhU4yzgGHdfRCOoQjB16BAgBEAM&url=https%3A%2F%2Fwww.shutte rstock.com%2Fsearch%2Fpresenting%2Ba%2Blecture%3Fimage_type%3Dillustration&psig=AOvVaw0obOdskL1KlM89GSx8qxAE&ust=1575820871193432 • Teacher holds lecture among students in audience, https://www.google.com/url?sa=i&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwjmoZOV9aPmAhWVzDgGHdy- CqsQjB16BAgBEAM&url=https%3A%2F%2Fwww.vectorstock.com%2Froyalty-free-vector%2Fteacher-holds-lecture-among-students-in-audience-vector- 15565986&psig=AOvVaw0obOdskL1KlM89GSx8qxAE&ust=1575820871193432 • Lecture clipart gratuit 5 » Clipart Portal, https://www.google.com/url?sa=i&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwjZgpSn9aPmAhUu4zgGHabhDjQQjB16BAgBEAM&url=http%3A%2F%2Fclipartportal. com%2Flecture-clipart-gratuit-5%2F&psig=AOvVaw0obOdskL1KlM89GSx8qxAE&ust=1575820871193432 By- Mrs. Himani Nikhil Batheja