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IT Program Assessments Dr. Mark A. Archer February 12, 2010 [email_address]
What are they? A quick, systematic and cost effective independent look at your IT program or project A Structured Interview that covers all aspects of the program and program lifecycle - soup to nuts Broad program review with 70 + topics in ten subject areas  Require Minimal Prep. and Paperwork for Program 2 to 3 hours filling out a self-assessment and forwarding program documents ½ day structured interview with the Program Manager and Technical Lead Identifies Potential Savings, Risks and Areas for Improvement
Who needs them? Executive Managers that don’t have the time/expertise to review their IT projects personally and want independent unbiased assessments Managers who want to identify potential problems in their  IT programs or projects Managers that want expert guidance and/or validation of Their projects, proposals or portfolio investments Organizations involved in Mergers, Acquisitions, Venture Capitol or other activites that need a fast unbiased look at IT programs in potential investments Our proven assessment technology can help
Proven Results Dramatically lowers overall Risk scores  In a study of follow-on assessments: 1 st  Assessment: 2/3 of programs rated Moderate to High Risk 2 nd  Assessment One year later:  92% of programs rated Low Risk Effectively Focus Attention on Problem Areas and Reduce Risks
Preparing for an Assessment Saves the Program time and effort by having a single face-to-face meeting with the PM and Senior Engineer rather than requiring burdensome additional paperwork. It generally helps to: Provide available program documents to the assessment team at least one week prior to the assessment.  Quickly do an Self Assessment.  This will help shorten, but not replace, the assessment meeting.  Structured Interview saves Paperwork, Time and Effort
The Assessment Meeting 3 to 3½ hours  Attendees Assessment Lead Program Team –  Required : Technical Lead and Senior Manager NOTE: Having the right representatives avoids additional follow-up meetings Agenda 5 min. - Assessment overview 15 min. - Program and system architecture overview – by program Remainder. – Discussion of Assessment Questionnaire items Minimal time and staff
After the Meeting Assessment Team completes drafts of the commented checklist and summary slide: 1 Week Drafts can be provided to program via email or optional face-to-face Program may provide corrections and comments: 1 week Checklist with comments and summary slide Finalized 2-3 days Optional written report in 1 week Program can request revisions
Products Annotated questionnaire with risk level (High, Medium, or Low) Recommendations for risk mitigation strategies Summary slide with overall results, risk areas and recommendations Optional formal report or out briefings are available if required Program can request revisions
Benefits  To the Program An extra set of expert eyes to a identify potential problems Expert advice on risk areas Validation of program requirements or portfolio Helps prepare for program reviews and milestone decisions A chance to voice program concerns to senior management and get help with critical problems To the Organization Gives decision makers an unbiased look at program strengths and weaknesses  Identifies potential risks and recommends actions Finds areas of duplication and opportunities for savings Focuses Attention on High Risk Areas
Proven Value Easy  - Minimal Load on Staff  Fast  – Results delivered in less than two weeks Cost Effective  – No expensive paperwork drill. Highly Experienced Lead quickly zooms in on critical issues Proven Effective  – in over 100 assessments. Helped clients reduce risks and identify $Millions in savings Identifies cross program dependencies and issues

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IT Program Assessments

  • 1. IT Program Assessments Dr. Mark A. Archer February 12, 2010 [email_address]
  • 2. What are they? A quick, systematic and cost effective independent look at your IT program or project A Structured Interview that covers all aspects of the program and program lifecycle - soup to nuts Broad program review with 70 + topics in ten subject areas Require Minimal Prep. and Paperwork for Program 2 to 3 hours filling out a self-assessment and forwarding program documents ½ day structured interview with the Program Manager and Technical Lead Identifies Potential Savings, Risks and Areas for Improvement
  • 3. Who needs them? Executive Managers that don’t have the time/expertise to review their IT projects personally and want independent unbiased assessments Managers who want to identify potential problems in their IT programs or projects Managers that want expert guidance and/or validation of Their projects, proposals or portfolio investments Organizations involved in Mergers, Acquisitions, Venture Capitol or other activites that need a fast unbiased look at IT programs in potential investments Our proven assessment technology can help
  • 4. Proven Results Dramatically lowers overall Risk scores In a study of follow-on assessments: 1 st Assessment: 2/3 of programs rated Moderate to High Risk 2 nd Assessment One year later: 92% of programs rated Low Risk Effectively Focus Attention on Problem Areas and Reduce Risks
  • 5. Preparing for an Assessment Saves the Program time and effort by having a single face-to-face meeting with the PM and Senior Engineer rather than requiring burdensome additional paperwork. It generally helps to: Provide available program documents to the assessment team at least one week prior to the assessment. Quickly do an Self Assessment. This will help shorten, but not replace, the assessment meeting. Structured Interview saves Paperwork, Time and Effort
  • 6. The Assessment Meeting 3 to 3½ hours Attendees Assessment Lead Program Team – Required : Technical Lead and Senior Manager NOTE: Having the right representatives avoids additional follow-up meetings Agenda 5 min. - Assessment overview 15 min. - Program and system architecture overview – by program Remainder. – Discussion of Assessment Questionnaire items Minimal time and staff
  • 7. After the Meeting Assessment Team completes drafts of the commented checklist and summary slide: 1 Week Drafts can be provided to program via email or optional face-to-face Program may provide corrections and comments: 1 week Checklist with comments and summary slide Finalized 2-3 days Optional written report in 1 week Program can request revisions
  • 8. Products Annotated questionnaire with risk level (High, Medium, or Low) Recommendations for risk mitigation strategies Summary slide with overall results, risk areas and recommendations Optional formal report or out briefings are available if required Program can request revisions
  • 9. Benefits To the Program An extra set of expert eyes to a identify potential problems Expert advice on risk areas Validation of program requirements or portfolio Helps prepare for program reviews and milestone decisions A chance to voice program concerns to senior management and get help with critical problems To the Organization Gives decision makers an unbiased look at program strengths and weaknesses Identifies potential risks and recommends actions Finds areas of duplication and opportunities for savings Focuses Attention on High Risk Areas
  • 10. Proven Value Easy - Minimal Load on Staff Fast – Results delivered in less than two weeks Cost Effective – No expensive paperwork drill. Highly Experienced Lead quickly zooms in on critical issues Proven Effective – in over 100 assessments. Helped clients reduce risks and identify $Millions in savings Identifies cross program dependencies and issues