Suggestions for Creating Good Quality Presentations.ppt
- 1. Suggestions for Creating Good Quality Presentations Dr Ali El-Keblawy Department of Applied Biology College of Science -University of Sharjah .
- 2. Goals of Seminar Course • To improve your presentation and communication skills • To demonstrate good principles for students’ presentations using PowerPointTM and computer projectors • To show how slides might be better used • To demonstrate good and bad slides, and provide students with some suggestions to assist your presentation • To suggest a baseline for a good presentation
- 3. Course structure • Every student is required to give a 40 minutes seminar) – (30 minutes for presentation, 10 minutes for Q&A) • Seminars will be based upon refereed journal articles in an advanced topic of your interest Students should prepare a short report (2-3 pages) and abstract/summery differ from that of the selected article APPROVAL DEADLINE –23rd Feb 2019
- 4. Grading policy • Attendance on time and class participation – 10% – (Note: four or more unexcused absences will lead to “F” grade irrespective of performance in seminars),
- 5. Grading policy • Each seminar will be evaluated based on I. Abstract – 10% II.Short report 20% III.Presentation 70% By the instructor (50%) By another instructor (20%) • The Evaluation by the instructor (90% weight) based on the evaluation criteria in the next slide and preparation of the abstarct (10% weight)
- 6. Assessment criteria for the main instructor Weight Efforts of the student to prepare the presentation 5% Executive summary of the journal article 5% Outline & Introduction 5% Quality of the slides 5% Clarity and audibility of the speaker 5% Organization during presentation 5% Demonstration and the use of audiovisual aids 5% Language (scientific terms) 5% Discussion and ability to answer questions 5% Summarizing the article findings and closing the presentation 5% Length of presentation out of the given time 5%
- 7. Assessment criteria for the other instructor Weight Executive summary of the journal article 5% Outline & Introduction 2% Quality of the slides 2% Clarity and audibility of the speaker 2% Organization during presentation 2% Demonstration and the use of audiovisual aids 3% Language (scientific terms) 2% Discussion and ability to answer questions 2% Summarizing the article findings and closing the presentation 3% Length of presentation out of the given time 2%
- 8. Difference between executive summery and abstract • Executive summery is usually longer than an abstract. • An abstract is a brief summary statement ... read by parties who are trying to decide whether or not to read the main document", • while "an executive summary, unlike an abstract, is a document in miniature that may be read in place of the longer document
- 9. Executive summery format • Executive summery should has: 1-Background 2-Aims 3- Materials and Methods 4- Results 5-Discussion 6-Impact and Significant of Study 7-Conclusions
- 10. Preparation • Practice –Time yourself –Practice in front of a friend • Before the seminar –Familiarize yourself with equipment –Review your slides –Ensure that your file can be loaded properly
- 11. Delivering the seminar • Start with a deep breath, be true to yourself and enthusiastic • Know the beginning remarks well • Do not memorize the presentation, but practice most of your transitions • Do not speak with your back to the audience • Listen to questions carefully before • you answer
- 12. Opening your presentation 1.You should be early (10 min) for your presentation. 2.You should have checked in with the person who will chair the session 3.You should have already checked the projector and computer well before your talk 4.You should be ready to begin when invited 5.Your first slide should be on the screen before you begin 6.It should have your presentation title on it and information about you
- 13. The Three Essential Features of a Good Presentation • Tell people what you are going to tell them • Tell them the material • Tell them what you told them Introduction & outline Your core materials in necessary detail Summarize your findings and close your presentation
- 14. –Outline give a very brief overview of the points you plan to discuss “list of points you want” . –Introduction should inform your audience of the topic on which you're speaking and its value to them, –Finish with your conclusion. • This should be brief but tie in each point you made during the seminar. • It should leave your audience on a positive note and give them some kind of action to take, if applicable 14
- 15. Your Opening Statement • If you are an Invited Speaker: – “Thank you very much for that generous introduction. I would like to thank the organizers for inviting me to give this presentation. It is an honor to be here at Sharjah University. Today I would like to present some ideas on the role of Biotechnology in our life.…” • If you are a Seminar Speaker (more informal): – “Thank you very much Professor X. I am very glad to be able to give this seminar. Today I would like to present some ideas on Ecological Impacts of Agricultural Biotechnology.” Your opening statement should be strong, and well prepared. It should be short and it can also be an expression of thanks to your host if appropriate.
- 16. Your Closing Statement • “In my last slide I would like to acknowledge the participation of my colleagues Sara, Aysha, Fatima, --- and Dr. Ali. • “Thank you very much for your attention.” (Don’t say anything else!!!!) Do Don’t • Don’t just stop! • Don’t say “that’s it”…. “that’s the end” ….: “I’m finished” • NEVER offer to answer questions if there is a chairperson - it is the role of the chairperson, not you, to ask for questions!!!! (Don’t invite questions - it’s rude!!!) So: Make the audience feel comfortable about the end of your presentation by telling them when it is finished. Then they know to clap with great gusto!
- 17. Ali El-Keblawy, Ph.D. Prof and Chair, Dept of Applied Biology, University of Sharjah Restoration of Desert Lands by Native Plants and Microbes So: Example Opening Slide – Has complex background – OK for one slide, but don’t use it for all the rest!
- 18. Restoration of Desert Lands by Native Plants and Microbes Ali El-Keblawy, Ph.D. Prof and Chair, Dept of Applied Biology, University of Sharjah
- 19. Key Material Items to consider • Your personal habits • Use of the laser pointer • The slide background • Use of color/fonts • Use of animation tools • Use of diagrams or flow charts • Amount of material per slide • Number of slides in the presentation • Your first and last slides
- 20. Your personal habits • Standing: Face your audience, but if you are very nervous, look only at people in the middle or back rows • Pacing: Sometimes pacing helps when you are nervous – it can also help to keep the audience’s attention – but it can also be distracting – if you pace, pace slowly and deliberately • Speech: Speak slowly, clearly, & deliberately – don’t say “Ummm”…or “Ah….”….between every sentence – don’t say “You know….” when you pause • Fidgeting: Don’t play with the toys (like keys) or put your hands in your pockets – hold the lectern if you have to
- 21. Using a pointer • Use the pointer to add emphasis and assist the audience follow your ideas Do: - Use sparingly - Hold on only for a second at a time - Hold it steady Don’t: - Hold the pointer on!! - Spray the audience…ouch! - Flash the pointer all over the slide So In Emergency: If the pointer dies: don’t panic. A good chairperson will observe and deal with it. If not, find a stick, pen, or some long object and use that to point to the screen. Don’t let this put you off your presentation.
- 22. Pointer use example • There are 4 main points: – The length of time you leave the pointer on – How steady your hand is – Are you “firing” at the audience? – Are you distracting your audience rather than focusing them? Example: When you mention the first point – put the laser at the “-”. Discuss this point, then move to the next point. Mostly pointers are useful when dealing with figures and images. It is unnecessary to point to each line of text, but for learners, it is a good way to keep yourself on track.
- 23. Fonts • Try to use a single, clear font across the entire presentation • Make the text large enough that the audience can read it • Some fonts are really bad • Some are worse • And some should be avoided at all costs Note: You might think that your science is a work of art, but the art is in the science not the art!! Some slides in this presentation use other fonts, but they are taken from various talks to show particular points…so …
- 24. White Using Backgrounds • Backgrounds are fun, but they can be distracting • Sometimes you cannot read the text • Sometimes they are more interesting than the data • They significantly increase the size of the file • Sometimes they just look ridiculous • It is a well known fact that the most important factor in reading text is …..contrast • The best contrast is……Black and So: Sometimes boring old black and white slides are much easier to see!!
- 25. Backgrounds • Be careful when using backgrounds available from templates • A more conservative approach is safer • You want the audience to focus on your data, not your background • If you must, use a simple color like blue • Some examples follow in the next 5 slides – the last 2 are not acceptable Lesson: Pretty backgrounds are fun but foolish! It might seem like a good idea at the time, but your audience is thinking ...”Oh no, not another symphony of colors….”
- 26. What Resources are Required? • Start with educational objectives and goals • Define needs based only on the educational objectives • Initially identify minimal hardware requirements, beg or borrow if necessary • Integrate staff into lab with scientific staff to increase participation So: Very plain example slide. No frills. There is no question as to what your message is.
- 27. What Resources are Required? Start with educational objectives and goals Define needs based only on the educational objectives Initially identify minimal hardware requirements, beg or borrow if necessary Integrate staff into lab with scientific staff to increase participation So: Good example slide (logo and top bar work OK) Colors are muted and tasteful
- 28. 28 What Resources are Required? Start with educational objectives and goals Define needs based only on the educational objectives Initially identify minimal hardware requirements, beg or borrow if necessary Integrate staff into lab with scientific staff to increase participation So: Good example slide (side/top bar work OK) Colors are fine, note slide number on left.
- 29. What Resources are Required? • Start with educational objectives and goals • Define needs based only on the educational objectives • Initially identify minimal hardware requirements, beg or borrow if necessary • Integrate staff into lab with scientific staff to increase participation So: BAD example slide - nasty background – it’s very distracting and much more interesting than the text!!
- 30. What Resources are Required? • Start with educational objectives and goals • Define needs based only on the educational objectives • Initially identify minimal hardware requirements, beg or borrow if necessary • Integrate staff into lab with scientific staff to increase participation So: VERY BAD example slide – drop the fireworks!
- 31. Use of Color • Color shows emphasis….BUT.. • It should be used sparingly • Certain colors cannot be used together – For example: – Red text cannot be used on blue backgrounds or vice versa – Blue text cannot be used on red backgrounds or vice versa • Colors that should virtually never be used are: – Purple, pink and bright green • Yellow can be used on black but never on white background So: NEVER use red and blue together…it might look OK on your computer screen, but it’s horrible on the projector screen!!
- 32. The difference between the computer screen and the projector screen • Colors that look great on your computer screen may be HORRIBLE on the projector screen. • For example BLUE background CANNOT have black text. Your computer SCREEN looks like this….It’s just OK. But this is what happens when it is projected onto the screen…. Black Text looks fine on your Computer screen Black Text looks fine on your Computer screen So: NEVER use black text on a blue background…it might look OK on your computer screen, but it’s unreadable on the projector screen!!
- 33. Advantages Standard Assay Uses whole blood Cheaper than microdrop Gel Microdrop Rare populations Short incubation Sort and recover live cells So: EXAMPLE: bad color, way too much animation – it’s just a bad slide. (Note for PDF – this slide has gratuitous animation you won’t see on the PDF!!)
- 34. Advantages Standard Assay • Uses whole blood • Cheaper than microdrop Gel Microdrop • Rare populations • Short incubation • Sort and recover live cells So: OK – it might look boring, but this is a very basic slide and really does not need any enhancement. Audience is focusing on just the text.
- 35. Advantages Standard Assay Uses whole blood Cheaper than microdrop Gel Microdrop Rare populations Short incubation Sort and recover live cells So: If you want to make it a little more attractive…this works well.
- 36. Animation • How much animation is right? • Make sure you test it carefully! • A small amount of animation is good • Too much often annoys your audience Good animations, such as how a reaction takes place, are fine.
- 37. Use diagrams or flow charts if possible First Reactant Intermediate Last Reactant Reagent A Reagent B Reagent C Blocker 1 So: Simple – very simple is good. Again, note the 3 stars on the right – these disappear after each mouse click – this way I know how many animation components there are in my slide. Remember this slide will take time to explain. Note the stars indicating the number of mouse clicks left…
- 38. Animation helper • Place a small icon on the bottom of the screen to tell you how many steps there are in your animation. + = So: Note the stars indicating the number of mouse clicks left…this helps to remind you of how many animation steps you have
- 39. How Many Slides? • Use 1 slide per minute of your allotted time including your opening and closing slides. • You will spend much longer on some slides than you think. • For a 20-minute talk, I suggest only 20 slides. If you fill up your 20 minutes, there is no time for questions.
- 40. Answering Questions 1. Listen carefully to the question 2. Do not interrupt or finish the question for the questioner 3. Repeat the question for the audience in shortened form 4. If you do not know the answer or how to approach, ask for more guidance e.g. “I am not sure I understand the question, could you elaborate.” 5. If you then do not know the answer, don’t ramble, try this: a. “I am not sure of the answer, but one possible reason might be” b. “I’d be happy to get back to you with the answer to your question after I do some research on the issue” 6. You can also shift the responsibility to your supervisor/boss if you are not sure what to do e.g. “Perhaps Professor X can answer that better than I” 7. NEVER argue with questioners…if they become really “pushy” and are being difficult just say “Perhaps we can talk about this after the seminar” You always have the option of simply saying “I don’t know the answer to your question at this stage!”
- 41. Summary • A good presentation requires much preparation • Make a proper introduction and use a slide that shows the structure of your talk • Have slides that are clean, clear, and readable • Use approximately 1 slide per minute • Show a summary slide at the end • Make the final slide an acknowledgement slide • Add a few extra slides AFTER your last slide to use in case questions arise in those areas • Conclude by saying : “Thank you very much for your attention.” Stop and let the audience clap!!! • It’s NOT your right to ask for questions!!! • What do you think about asking for questions? So: Do NOT ask for questions!!
- 42. • The final statements should be a comment such as‟: “Thank you for your attention. I would be glad to answer any questions.” 42