Tips for Creating an Accessible & Engaging Virtual Classroom
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The document provides tips for creating accessible and engaging virtual classrooms, emphasizing the importance of inclusivity for students with disabilities. It highlights the use of Universal Design for Learning (UDL) principles and suggests best practices for video accessibility, including captioning and using accessible platforms. Additionally, it offers practical guidance for instructors on how to create accessible presentations and engage students effectively.
Tips for Creating an Accessible & Engaging Virtual Classroom
- 1. Tips for Creating an Accessible & Engaging Virtual Classroom 📱 www.3playmedia.com l @3playmedia l #a11y Sofia Leiva Marketing Programs 3Play Media Georgia McGoldrick Product Marketing 3Play Media
- 2. On today’s agenda... Why accessibility matters in a virtual classroom 👍 Creating engagement with UDL 👀 Hosting an accessible virtual classroom? 📹 Video Accessibility in a virtual classroom 💬 Accessibility Tips for non-designers 💡 Q&A 🙋
- 3. How are your currently hosting your classes?
- 4. Why Accessibility Matters in a Virtual Classroom
- 6. Why make virtual classrooms accessible? Students with disabilities Accessibility benefits all!
- 7. Accessibility in a virtual classroom means DocumentsTools & Platforms Accessible Video
- 8. Accessible video includes Accessible Video Player Captions & Transcripts Audio Description
- 9. Video accessibility also benefits students 98.6% Of students find captions helpful 65% Of students use captions to help them focus 75% Of students that use captions said they use them as a learning aid
- 10. Students who used captions increased test scores by 3%.
- 12. Universal Design for Learning A learning framework that accommodates all different types of learning
- 13. How do you learn best?
- 14. The three main principles of UDL Representation Provide information in more than one format. Action & Expression Suggest more than one way to interact with the material. Engagement Look for different ways to motivate your audience
- 15. Representation: Why of Learning How do I engage my students? How do I make my presentation relevant to their needs and wants? How can I show why we are learning this?
- 16. Use polls or chat Encourage your audience to participate throughout the presentation.
- 17. Action & Expression: How of Learning How do I offer purposeful options to show my students? What do they already know? How can I be flexible with how students interact with the material?
- 18. Give handouts or your slide deck
- 19. Engagement: What of Learning Speak to content that is relevant to the student’s life. Give students choices or have them make choices throughout the presentation. Make them think about how this relates to their lives with examples.
- 22. Step 1: Choose an Accessible Platform
- 23. Choosing an Accessible Platform Keyboard accessibility Voice recognition Caption & Audio Description Screen reader accessibility
- 24. Step 2: Provide an accessible Presentation
- 25. What makes a presentation accessible? Images Use alt-text and describe images as you present Text Think about the font color, size, and style - make sure it’s legible Audio Use videos that are captioned; use live captions
- 26. Download the Accessible Presentation Checklist: bit.ly/31L8yAb
- 27. Accessible Presentation Checklist DESIGNING 🖊🖊 ❏ Alt-text on graphics ❏ Avoid excess animation ❏ Check for screen reader compatibility ❏ Images use high contrast (at least 4.5:1) ❏ Use readable fonts ❏ Use an accessibility checker (PowerPoint has one built in) ❏ Use a clear structure, with headers PRESENTING 🎤 ❏ Have a clear beginning, middle, and end ❏ Give the audience time to read your slides ❏ Repeat audience questions ❏ Use a microphone ❏ Have a strong internet connection ❏ Use live captions ❏ Describe visual elements
- 28. Accessible Presentation Checklist POST-PRESENTATION 📹 ❏ Distribute accessible slides ❏ Caption and describe the recording
- 29. Video Accessibility in a Virtual Classroom
- 30. Are you currently captioning your videos? Let me know in the comments!
- 32. Live Captioning In real time For live events like webinars or meetings automatic or stenographer Slight latency Computer processing or stenographer typing
- 33. Terms to Know CART Computer Assisted Real-Time Translation ASR Automated Speech Recognition
- 34. Best Practices for Live Captioning Strong Network Connection Good Quality Audio Little to No Background Noise Single Speaker Clear Speech and Pronunciation
- 37. Captions vs. Subtitles vs. Transcripts Captions assume the viewer can’t hear the audio. Subtitles translate the audio into another language. Transcripts contain text of the audio that isn’t timecoded.
- 38. How do you caption pre-recorded videos? Let me know in the comments!
- 39. Do it yourself Use ASR Use a vendor Creating Closed Captions
- 40. How to create captions: DIY Set timings Use a software or do it manually. Convert format Check which formats your video player accepts. Transcribe your video Make sure to capture non-speech elements & include speaker IDs.
- 41. Step 3: Post or Pre- Recorded Presentations
- 42. Publish the lecture with CC & a transcript - Used to create derivative content - Used as a learning aid
- 44. Benefits of Interactive Transcripts 29% Of students use the tool as a study guide 38% Of students said it helps with information retention 29% Of students said the tool helped them find information
- 46. Use a Color Contrast Checker Free tool: WebAim’s Colour Contrast Checker
- 47. Organize your documents with Microsoft Word’s Styles window
- 48. Run the Accessibility Checker & Make the Necessary Corrections
- 49. Alt-text your images Right-click image to see the option to add alt-text.
- 50. Avoid using images & colors to convey important information
- 51. Provide clear names for links with context Click here to see the video checklist. Use the video checklist when creating videos.
- 52. What will you implement in your next class? Comment in the chat window!
- 53. Resource Hub for Virtual Classrooms bit.ly/2wRolCH
- 54. Tips About Accessibility for Online Learning Instructors May 7, 2PM ET Learn what is reasonable for instructors and online course designers to know in order to begin designing courses that are welcoming to, accessible to, and inclusive of all students and instructors, including those with disabilities.
Editor's Notes
- #4: So what are live captions?
- #5: JOSH
- #6: What is accessibility? In order for something to be accessible, it must offer an equivalent experience to everyone including those with a disability. This can refer to physical locations, but in the context of online accessibility it refers to a disabled user’s access to electronic information. The content and design must provide the most convenient and all-encompassing experience possible to prevent any level of exclusion. A11Y is another term for accessibility, and depicts that there are 11 letters between the “a” and the “y” in accessibility.
- #10: A study by OSU uncovered why and how students use captions for learning…
- #11: USFSP is running a study looking into how captions and interactive transcripts impact student success in a classroom. They’ve uncovered that students who used captions actually increased test scores by 3% and by 8% when using the interactive transcript.
- #13: UDL describes human variability based on parts of the brain that manage the “why” (affective (moods, feelings) network), the “what” (recognition network), and the “how” (strategic network) of learning. This means that you create multiple ways to do the same task (rarely the same way).
- #14: So what are live captions?
- #15: Representation: WHY of learning how do i engage my students? How do i make the presentation relevant to my students needs and wants? Example: polling, state your goals clearly so they can understand how it’s relevant to them, hands on if possible Action & expression: How of learning. how do i offer purposeful options to show my students? what do they already know? How can i be flexible with how students interact with my material?For example: checklist, accessible technology, show concepts in different formats, offer additional resources after the presentation Engagement: what of learning. speak to content that is relevant to the student. Give students choices or make choices during your presentation, give examples or make them think about how this relates to their lives https://assets.ctfassets.net/p0qf7j048i0q/3vzjvQAnt6xj0l080yVqXg/6e51e59e0b5b5eadd5e1c40ed135facd/Getting_started_with_universal_design_for_learning__UDL__Understood__1_.pdf http://udlguidelines.cast.org/
- #16: Representation: WHY of learning how do i engage my students? How do i make the presentation relevant to my students needs and wants? Example: polling, state your goals clearly so they can understand how it’s relevant to them, hands on if possible Ex: state your goals clearly so they can understand how it’s relevant to them, hands on if possible
- #17: Example: polling, state your goals clearly so they can understand how it’s relevant to them, hands on if possible Ask them to ask questions, share thoughts, participate in polls You can even use polls to learn more about your audience and know what to focus on Do them throughout the presentation
- #18: Action & expression: How of learning. how do i offer purposeful options to show my students? what do they already know? How can i be flexible with how students interact with my material?For example: checklist, accessible technology, show concepts in different formats, offer additional resources after the presentation Offering ways for students to express their knowledge
- #19: For example: checklist, accessible technology, show concepts in different formats, offer additional resources after the presentation
- #20: Engagement: what of learning. speak to content that is relevant to the student. Give students choices or make choices during your presentation, give examples or make them think about how this relates to their lives Creating a presentation that is a journey where they have to make choices
- #24: We started out offering captioning, transcription, and subtitling services. We also offer audio description, a service for blind and low vision individuals, and we recently released a live automatic captioning solution as well.
- #25: Webinar: https://www.3playmedia.com/resources/recorded-webinars/wbnr-03-26-2020-accessible-presentation/
- #26: A study by OSU uncovered why and how students use captions for learning…
- #27: Webinar: https://www.3playmedia.com/resources/recorded-webinars/wbnr-03-26-2020-accessible-presentation/ Checklist: bit.ly/31L8yAb
- #31: So what are live captions?
- #33: Live captioning is much different than closed captioning, which are used for pre-recorded video. Live captioning is for events happening in realtime. For example this webinar, or a meeting, fitness classes, and even conferences. Live captions ensure that all your live events are accessible to deaf or hard of hearing individuals, as well as make your content more engaging. Live captions are usually created by an automatic software or by a stenographer. In this webinar, we are using automatic captions. There might be slight delays in live captioning as the computer is processing the words or the stenographer is typing. (depends on platform)
- #34: When talking about live captioning here are some other terms to know. CART which stands for computer assisted real-time translation is a service for live captioning that involves humans, or stenographers or captioners are they are typically called and this is done remotely. ASR stands for automatic speech recognition, and this is used for live automatic captioning solutions and this is done by a computer.
- #35: Here are some best practices for live captioning - these are both helpful if you are using an automatic software or a CART service. Strong network connection Good quality audio - we recommend investing in a microphone instead of relying on your computer or phone mic. These microphones can often pick up surrounding sounds and sound very distant or echoy. A good microphone will cost around $50. Next, your surrounding sounds. In particular with automatic live captioning, you have to be careful of your surroundings. A computer is not as smart as a human to detect what is just background noise. So making sure you have little to no background noise is imperative. You can hang blankets around your room to help dampen the sound. We also recommend you avoid echo-y rooms Next you wnt a single speaker at a time. Last, clear speech and pronunciation is imperative for accuracy
- #36: How many of you use google slides to create presentations or present? Let me know in the chat window
- #37: The industry standard for spelling is a 99% accuracy. 99% accuracy, though close to perfection, means there is still a 1% chance of error. In a 10-minute file of 1,500 words, this leniency allows for 15 errors total.
- #38: Now it’s important to distinguish between captions, subtitles, and transcripts as they all mean something different. Captions assume the viewer can't hear the audio. They are time synchronized, and they include relevant sound effects. You can spot if a video has captions when you see a CC icon. Subtitles on the other hand, assume the viewer can hear but can’t understand the audio. Their purpose is to translate the audio. Like captions, they are also time synchronized. Transcripts are a plain text version of the audio. It’s not time synchronized and its good for audio only content. In the U.S. the distinction between captions and subtitles is important, but in other countries, like in Europe, these terms are used synonymously.
- #39: So what are live captions?
- #40: For those of you that are currently captioning, how are you doing it? There are a few ways to create captions. You can Do it yourself Use automatic speech recognition or ASR Or you can use a captioning vendor
- #41: https://www.3playmedia.com/2018/07/25/how-to-add-subtitles-cc-to-youtube-videos-for-free/
- #45: A study by USFSP uncovered why and how students use captions for learning…
- #46: Webinar: https://www.3playmedia.com/resources/recorded-webinars/wbn-09-26-2019-zovio/ Course: https://content.bridgepointeducation.com/curriculum/file/65749b6b-7ed3-4e0e-8f5c-fd2d1b930aac/1/designing-for-online-accessibility.zip/content/index.html#/lessons/RuhHFFEUT46TZFaCMFUZ4Xrg0Sfd4EVB Jamie Lin, instructional designer at zovio
- #47: https://webaim.org/resources/contrastchecker/ Color Make sure to use colors that are easy to see. Use sufficient color contrast when putting text on backgrounds. WCAG level AA requires a contrast ratio of at least 4:5:1 for normal text. https://webaim.org/resources/contrastchecker/
- #50: Alt-text: https://www.3playmedia.com/2019/12/27/alt-text-marketing/
- #51: Right c
- #53: So what are live captions?
- #54: bit.ly/2wRolCH
- #55: https://go.3playmedia.com/wbnr-05-07-2020-online-learning Best practices from designing online courses Strategies to create and inclusive online environment Tips for creating a structure future course planning Sheryl Burgstahler, Ph.D. Director of UW Accessibility Technology & DO-IT, UW-IT, and Affiliate Professor University of Washington
- #56: https://www.3playmedia.com/certification/
- #57: https://www.3playmedia.com/access/
- #58: We can now begin the Q&A. How do you get started with 3Play live captioning? •Feel free to contact us at live@3playmedia.com and we’d be happy to get you started How do you access and interactive transcript? The interactive transcript feature is free with our enterprise account. It’s part of the 3play plugin which is a tool to help make video more accessible. The 3play plugin allows you to publish captions to videos you don’t own, add audio description to video players that don’t support it, and also add the interactive transcript. We generate the code for you so that you can easily add it to your website and videos. Does your live captioning service integrate with any video platforms? •Yes! We integrate with top live streaming video and meeting platforms such as YouTube, Zoom, Brightcove, and JW Player. Facebook will be coming soon. How does the live captioning process work? First you create a live event in any of our integrated live stream video platforms. Then you schedule live automatic captioning in 3Play for your corresponding live event. Next, you stream your live event. Your captions will display directly in the video player or through an embed code. Finally, you can download, edit, or upgrade your live transcript. You can access the final transcript for editing, upgrade to full transcription, or even order more services on the transcript. Is there API support? Yes, we do support API endpoints for ordering and managing 3Play live events. All of the settings for live events are parameters you can set through the API. API documentation: https://docs.3playmedia.com/apiv3/overview AT THE END: Thanks everyone for joining. Keep an eye out for an email with a link to view the recording & slide deck. I hope everyone has a great rest of the day!