Wonderful World of Content Types
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The document details the role and contributions of Nikkia T. Carter as a Microsoft consultant and trainer, particularly in relation to Office 365 and SharePoint. It discusses the concept of content types, explaining their purpose and how they can be utilized within SharePoint for organization and efficiency. Additionally, it provides instructions on survey participation using QR codes, emphasizes the importance of content type management, and offers references for further learning.
Wonderful World of Content Types
- 1. 2018
- 2. The Wonderful World of Content Types
- 3. 3 Microsoft Consultant | Solutions Developer | Trainer Specialty: Office 365, SharePoint, InfoPath Applications & Intranet Developer 2001 – 2009 SharePoint Developer 2009 - Present Microsoft Consultant | Trainer 2012 – Present CompTIA CTT, Microsoft Certified Professional (MCP) Other Roles: Microsoft Voices for Innovation (VFI) Taskforce; SUGDC community lead; Tech Speaker; Former IAMCP DC Philanthropy Chair, Board Member, and WIT Community Leader; MFCF-DC Founder; FEDSPUG and WSPDC Board Member; Former Microsoft WPC/Inspire Partner Engagement Board (PEB) Member; Tech Event Co-organizer (IT ProCamp DC, Office 365 Ramp Up and Cloud One Day) Nikkia T. Carter Director of Collaboration and Training C3 Integrated Solutions, Inc
- 4. Feel Free to Get Social! @C3isit @ladygwenavear C3Integrated https://plus.google.com/u/0/11555 2693236491491216 C3-Integrated-Solutions NikkiaTCarter C3Office365
- 5. Platinum Sponsors Gold Sponsors Speaker Dinner SponsorSilver Sponsors To all of our sponsors, Thank you!
- 6. QR Codes for Speaker Survey Session #4 2018
- 7. Speaker Survey and Raffle • This year we are replacing the paper version of Speaker Survey with Microsoft Forms. • Scan the QR code for each session to access and submit your survey. • QR codes can be found in the program guide or on the room sign located by the door. • You will receive ONE raffle ticket for each session survey you complete. • The raffle ticket volunteer will validate your First and Last name before providing your ticket(s) • Drawing will be held this afternoon 4:00-4:30 pm. • Must be present to win. You can download and use the QR Reader app available for both iOS and Android
- 8. Questions? Ask Me! Please use the chat window.
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- 10. Disclaimer 1 1 • Microsoft cloud technology is constantly being updated. • As such, although we try to keep up to date slides, it is extremely difficult. • Please excuse any inconsistencies between our slides and the cloud. • Also, please excuse me if I fumble around if Microsoft added something or moved a button.
- 12. What is it? A content type is an item and metadata and/or other information such as a template or a retention policy. The item could be a file, document, excel workbook, a status indicator for a progress report, folder, etc. For example, you could create a content type Invoice, Sales Contract, Legal Contracts, Time Off Request, etc. that you can then insert in every list or library where needed.
- 13. 14 Here is a short list of just some default parent content types in SharePoint. Digital assets content types: Audio, Video, and Image Document content types: Basic page, Document, Form, Link, and Wiki Page List content types: Announcement, Contact, Blog Post, Task Parent Default Content Types
- 14. 15 Here are some of the common things you can: Add columns (metadata) Create custom New, Edit, and Display forms Attach workflows Associate custom solutions or features Associate information management policies Attach a document template for new items (document content types only) What Can You Do with Content Types?
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- 16. 17 Feel The Power! Make custom content types from OOTB and other custom content types Make a change in one place and the change goes everywhere Others can use your creation
- 17. 18 And More Power! Introducing the Content Type Hub! Now you can publish across site collections, not in just one!
- 18. More on Content Types
- 19. Template Content Type Create your own using your own document template Implant it directly into the library *Ok this is not really a content type but will take the place of the library’s content type Implant it directly a content type *Can be OOTB or custom
- 20. Content Types with Metadata You can add columns to any content types.
- 21. InfoPath Yeah, you heard me right.
- 22. Where They Live Seek (in Site Settings) and Ye Shall Find
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- 24. 25 You can make a content type at any level of the site collection and it will inherit down but if you are not the top of the site collection then you/others may not be able to use in places you thought you could use it. Best practice is to publish to the site collection or, better yet, the hub. You can modify the list or library content type but that may not be transferrable to other places. To make one that is useful in other places, create at the top of the site collection then replace the content type in the list/library you currently need it in. In the library, if you made a mistake or have to switch the Document template back, use <documentlibraryname>/Forms/template.dotx (use may have to use the absolute, instead of the relative, path if you get an error). Your environment’s content types may only use Site Columns (also if you create the content type in the Site Settings -> Site Content Types). Make sure you create the Site Columns before you try to use them. Using Site Columns is best practice anyway. In SPO, the Content Type Hub is turned on when you turn on the Site Collection feature (Content type Syndication Hub) and it uses a hidden site (i.e. https://<myorg>.sharepoint.com/sites/contentTypeHub). It is currently not visible in the SPO Admin Center, old or new. Content Types using the hub must be published from the hub itself. Although you have the appearance of being able to publish to the hub from, you can only publish from the hub down. This Photo by Unknown Author is licensed under CC BY
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- 27. Any Final Questions? Please use the chat window.
- 28. Got Questions? Reach out! C3 Integrated Solutions, Inc. (571) 384-7950 Email: info@c3isit.com Web: www.c3isit.com @C3isit @ladygwenavear C3Integrated C3-Integrated-Solutions NikkiaTCarter
- 29. QR Codes for Speaker Survey Session #4 2018
- 30. Speaker Survey and Raffle • This year we are replacing the paper version of Speaker Survey with Microsoft Forms. • Scan the QR code for each session to access and submit your survey. • QR codes can be found in the program guide or on the room sign located by the door. • You will receive ONE raffle ticket for each session survey you complete. • The raffle ticket volunteer will validate your First and Last name before providing your ticket(s) • Drawing will be held this afternoon 4:00- 4:30 pm. • Must be present to win. You can download and use the QR Reader app available for both iOS and Android
- 31. SharePint Happy Hour event held after SPSCLT18 at Duckworth’s Grill and Taphouse Uptown. Walking distance from UNC Charlotte Center City campus and the 7th street light rail stop.
- 32. 33 Reference Instructions • Create or customize a site content type (SPO, SP2013/2016) https://support.office.com/en-us/article/Create-or-customize-a-site- content-type-27EB6551-9867-4201-A819-620C5658A60F • Add a content type to a list or library (SPO, SP2013/2016) https://support.office.com/en-us/article/Add-a-content-type-to-a-list-or- library-917366AE-F7A2-47AD-87A5-9689A1884E60 • Activate the content type hub (SP 2013/2016) https://support.office.com/en-us/article/Activate-a-content-type- syndication-hub-1d12ee7f-77e0-4b50-bf93-7628b8478bf6 • Publish a content type from a content publishing hub (SPO, SP2013/2016) https://support.office.com/en-us/article/Publish-a-content-type-from-a- content-publishing-hub-58081155-118d-4e7a-9cc5-d43b5dbb7d02