Zing Learn - Admin Manual.pdf

© ZingHR | All Rights Reserved 1
Zing Learn Administrative Guide
Table of Contents
1. Administrative Options......................................................................2
2. Front Page Settings............................................................................3
3. Employee Master Data Management.................................................4
4. Roles and Rights................................................................................5
5. Employee Addition............................................................................6
6. Creating Cohorts................................................................................7
7. Assigning Users.................................................................................8
8. Course Management...........................................................................9
9. Creating Courses and Categories......................................................10
10. Course Properties............................................................................11
11. Course Completion Tracking..........................................................12
12. Enrollment Options.........................................................................13
13. Enrollment Methods........................................................................14
14. Enrolling Users................................................................................15
15. Content Authoring...........................................................................16
16. Course Elements..............................................................................17
17. Moodle's Knowledge Base..............................................................18
18. Adding a Quiz..................................................................................19
19. Adding Interactive Content..............................................................20
20. H5P Properties..................................................................................21
21. Creating Calendar Events.................................................................22
22. Event Properties................................................................................23

Administrative Options
There are 2 key options in the admin panel i.e
 Front Page Settings - These are used to add/modify the widgets which
can be placed on the home page.
 Site Administration - This is the core of Zing Learn and is used to add
users, assign roles, create courses, create content etc.

To modify front page options, click on “Edit Settings” and add the widgets
namely Course Search Box, List of Courses, List of categories etc. On the
home page as shown below

Site Admin - Employee Master Data Management
To access employee related settings, click on “Users” from the “Site
Administration” drop down list.
This will give the administrator, the rights to add user, create user groups
called as “Cohorts”, broadcast custom messages to an individual user or a
cohort etc.

Click on “Category: Accounts” to access User related configurations.
“Category: Permissions” and “Category: Privacy and policies” are used
to assign access of different screens, features, restrict controls etc. to a user
or to a group. It is similar to the “Roles and Packets” mechanism of Zing
HCM and serves the same purpose.

Click on “Bulk User Actions” to broadcast custom messages, change
passwords, delete users etc. Click on “Add a new user” to add new users
directly to Zing Learn.

Click on “Cohorts” to create a group of users having a similar attribute such
as location, department, grade etc. It is similar to creating an “Attribute” in
ZingHR HRMS.
TIP: When all the cohorts are created as per the customer’s organizational
structure, the administrator can directly enroll a bulk of users for a specific
training using that cohort instead of individually adding all the eligible users.

Once a cohort is created, click on the “Assign” icon to add users into that
cohort as highlighted below.
Select Users from the list and click on “Add” to add the selected users.

Site Admin - Course Administration Management
To manage courses and associated configurations, click on “Manage
courses and categories”. A category represents a particular type or group
for example:
CUSTOMER SUCCESS
1.1 Module Implementation
1.2 Preparing Project Plans
1.3 Managing Escalations
1.4 Managing Collections
Here, a category “Customer Success” has 4 courses in it. These 4 course can
have different elements such as quizzes, videos, assignments etc.

Creating Categories, Courses And Associated Configurations
To create a category, click on “Add Category”. After creating the category,
click on “Create Course” as shown below.

In this manual, a sample course named “Zing Learn Course” has been
created and tagged to a category as shown below. The administrator can
restrict the duration of the course by enabling an end date. The “?” symbol is
a tool tip which helps the administrator understand the functionalities.

Course Completion Tracking
The administrator can Enable / Disable course completion tracking by
selecting from the drop down list as shown below. If enabled, an enrolled
user will be able to track his/her completion percentage for this particular
course through the user dashboard.

Enrollment Options & Configurations
Click on the “Settings” icon to enter the user enrollment configurations.
Click on “Enrollment Methods” to select the user enrollment method.

Enrollment Methods
There are 3 methods of enrollment as given below:
1. Manual Enrollments: In this method, a user cannot Self Enroll to a
particular course. The course administrator has to add the users manually in
this case.
2. Self Enrollments: In this method, a user is able to self enroll to a
particular course.
3. Guest Access: This is used to facilitate access for external users such as
candidates, vendors etc.
Click on the Settings button to modify the properties associated with each
enrollment method.

Click on the “+” sign to manually enroll users for the created course.
Add users from a created cohort or select individually.

Content Authoring
Now the created course is coming on the home page under the tagged
category.
After entering into the course, scroll down to the bottom right and click on
click on “Turn Editing On” option under Administration to enable editing.

The course becomes editable now. The administrator can rename the topics,
change the settings, add elements etc.
To add elements into the course, click on “Add an activity or resource”.

The list of elements enabled in that particular instance will get populated.
The administrator can select an element and add it to the course under a
topic. The details of that element also gets populated to educate the
administrator.
To view further details, click on “More Help” and the system will redirect
the administrator to Moodle’s knowledge base for video tutorials on that
element.

Adding a Quiz
Select Quiz and click on “Add”. Under quiz settings, the administrator can
configure various properties such as Timer Based Quiz, Start Time, End
Time, Shuffle Between Questions , number if questions per page etc.

Adding Interactive Content
Zing Learn has an in-built content authoring plugin known as “H5P” which
is used to convert a regular content into interactive content. H5P provides
34+ types of interactive multimedia elements which can injected into a
regular content such as video, presentation etc. It is very useful plugin for
learning and development departments as the tools helps them in ensuring
that the learners are actually consuming the information from the content.
To learn more about the capabilities of H5P, click on
https://h5p.org/interactive-video

After adding H5P element to the course, click on the “Editor” option and
select the type of interactive element you want to add.
After adding the element, you may click on “Tutorial” to understand the
capabilities of the selected element.

CREATING EVENTS ON CALENDAR
Zing Learn calendar is used to broadcast the information related to an
upcoming event/course/training etc. To create an event as an administrator,
go to your dashboard and click on “Go to calendar” and add “New Event”.

Add the event title, type, description etc. If the event contains a course,
select the applicable course from the drop down as shown.
This event will get displayed on the calendars of the respective users.
Enrollment will happen as per the course configurations.

Zing Learn - Admin Manual.pdf

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Zing Learn - Admin Manual.pdf