Pmp Questions and Answers series #1
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The document provides insights into project management concepts, risk response strategies, effective communication, and various organizational structures. It includes multiple-choice questions with correct answers related to project initiation, estimating tools, risk audits, and scope verification. Additionally, it emphasizes the importance of ethical decision-making in project management and the need for clear communication and understanding of team roles.
Pmp Questions and Answers series #1
- 1. AMAN VATS PMP® Program and Project Management Professional. Techno-Functional Engineer, serving since 1987. TESOL Certified Trainer. Objective of Channel is to Unleash the Knowledge through Sharing. Project Management Technical Tips Current Affairs Health and Home Making BusinessVLOGSocial
- 2. A is the correct answer. output of Initiation process : Project charter PM assigned Constraints Assumptions Project manager is assigned to a project During the initiation stage In which phase, project manager is assigned to a project? A Project Initiation B After the project is proven feasible C After Budget finalised D After the project is kicked off 1
- 3. D is the correct answer. Avoid, Mitigate, Transfer are Risk response strategies. Where as Risk Register update is an action Out of below mentioned risk responses, which Risk Response is/are correct except A Avoid B Mitigate C Transfer D Risk Register Update 2
- 4. C is the correct answer. It is best to decline but in a tactful manner without hurting anyone’s sentiments. So it is best to decline citing company policy which is a fact as well. One of the Supplier is offering a gift in an expected favour. It is beyond the gifting limits set by your Organization. What should you do? A Just refuse to accept B Reciprocate the supplier with same value gift C Decline Politely citing organization’s Policies. D No Harm – Accept and Enjoy 3
- 5. B is the correct answer. Parametric Estimating States:- Estimating the basis for activity durations can be quantitatively determined by multiplying the quantity of work to be performed by the productivity rate. Which time estimating tools estimate the basis for activity durations can be quantitatively determined by multiplying the quantity of work to be performed by the productivity rate? A Funding limit reconciliation B Parametric estimating C Reserves analysis D No Such Tool Exists. 4
- 6. C is the correct answer. The correct answer is 45. N*(N-1)/2 10*(10-1)/2 = 45 With 6 people in your team , 2 sponsors within your company and a client . All of these need to be communicated with and kept informed about the project. How many communication channels will be there? A 81 B 36 C 45 D 72 5
- 7. C is the correct answer. This is an example of Para lingual form of communication You are hiring staff in your team. In an interview an applicant was sarcastic in her response to one of the questions. What form of communication is this ? A Feedback B Decoding C Para Lingual D Non Verbal 6
- 8. A is the correct answer. The sender has to make sure that the receiver acknowledges the receipt and message is understood, and the receiver needs to ensure that the sender received the acknowledgement Who is responsibility for making sure that A message in the project team is clearly understood?. Whose responsibility is this to ensure? A Sender B Sponsor C Project Manager D Project Coordinator. 7
- 9. B is the correct answer. These activities are carried out under reserve analysis. If any new or amended reserve amounts are identified, the risk register needs to be updated to reflect it, and a change request might need to be documented and assessed A contingency reserve for the project might have been developed during the process of developing the risk register and performing quantitative risk analysis. If so, it was built up using information and assumptions relevant at the time. An important part of completing the monitoring and controlling work associated with project risk management is to analyze whether the amounts calculated to be included in the contingency reserve are still accurate? What is this analysis called? A Contingency Fund Analysis B Reserve Analysis C Budget Control D Cost Variance 8
- 10. C is the correct answer. The archiving system can be either physical or electronic (or both), depending on the specific organizational policies on archiving and the future needs for retrieval. An organization’s archives can be either physical storage of hard copies of documents or an electronic record of project documents and plans. A Only Hard Copies B Only Electronic Mode C Either Physical or Electronic D None of the above 9
- 11. D is the correct answer. Inputting data into a spreadsheet is not communication tool. Memos belongs to push communication. Web conferencing belongs to interactive communication Which of the following are communication tools Except? A Memos-Minutes of Meetings B Verbal Circulation C Web Conferencing D Data Update in Spreadsheet 10
- 12. B is the correct answer. All team members are brought together in one location is an example of strong matrix. A Strong Matrix Organization type is ? A A Balanced Matrix B Where all team members are brought together in one location C Where functional managers operate in a dual reporting structure reporting to both their own departments and to the project manager D Power reset with Functional Manager 11
- 13. C is the correct answer. Cumulative frequency is main word here. Which of the following can be presented using a Pareto chart? A Duration estimation of activities based on best, most likely and worst estimations B The rate of critical defects (20%) against the rate of other defects (80%) C The cumulative frequency of software defects detected in each testing rounds D The rate at which schedule is slipping. 12
- 14. A is right answer EVM is the least relevant in understanding the status of project scope. Least is the catch here The project manager is about to leave and the new appointed manager wants to get updated with the status of the project scope. Which of the following resources is the least relevant for this purpose? A Latest Cumulative Earned Value reports B Project’s Work Breakdown Structure (WBS) C The list of change requests to the project scope D The list of approved changes to the project scope 13
- 15. D is right answer Since it T&M contract there Budget at completion or BAC is not applicable as the overall cost is not fixed. Others will apply. A project is carried out under a Time and Material contract. Which of the following is irrelevant to this project? A SOW B WBS C RBS D BAC 14
- 16. B is correct answer. Incentive fee criteria must be agreed upon and documented in the contract. Incentive fee is determined by buyer and option a is unlikely to happen, C is risk to supplier and will not be accepted , likewise D is risk to buyer since cost escalation will mean they will end up paying more incentive .) Which should be the basis for determining the Incentive Fee, if decided at all to be paid, at the end of the project? A It should be paid anyway, according to the percentage agreed upon during final negotiation with the chosen bidder B According to criteria agreed-upon in the contract C Based on the subjective assessment made by the project manager at the end of the project D As a percentage of the final cost of simulator development 15
- 17. B is correct answer. Risk Audits ______ can have two purposes. Its first purpose is to enable the project manager to determine the effectiveness of the overall risk management processes being used on the project. The second purpose is to examine whether a planned risk response has been effective in dealing with an identified risk. This is done to determine whether risk responses need to be amended for future risks. Fill in the blanks? A Risk Response Plan B Risk Audits C Risk Breakdown Structure D Risk Management Plan 16
- 18. A is correct answer. B, C and D can be true. Risk’s probability / impact can increase or decrease throughout the life of project, Hence we must re-assess risks. Cannot is catch here A risk whose probability was assessed as 0.75 at the beginning of the project was reassessed towards final delivery and project closing to be 0.25 now. What cannot be said? A Re-assessing a risk towards project end is meaningless B It is likely that the probability reduced as a result of risk mitigation activities C It is possible that the probability reduced although no risk mitigation activities were performed D The probability reduced, but the risk could still be high. 17
- 19. A is correct answer. In both Functional and Projectized In which of the following project organizations every member of the project team has exactly one manager? A In both Functional and Projectized B In all kinds of Matrix organizations C In both Functional and Weak-matrix D In both Projectized and Strong-matrix 18
- 20. C is correct answer. Rewarding employees where it is due is always a good thing which ensures motivation and appreciation. However that does not mean that we should bend the rules. A project manager must always do the right thing and giving a compensatory off is against the company rules - so that would be unethical. You are managing a project which is building a software algorithm for managing the traffic signals. The team has been working hard and extending over weekends to ensure deliverables are completed as per schedule. The project has now completed and well received by the client. Your team members approach you with a request for a couple of compensatory offs considering the various weekends that they have put in extra effort. However your company has no such compensatory off policy - what should you do ? A Allow the employees compensatory off since they have really worked hard B Decline the compensatory offs C Decline the request as it is against company policies and work with your senior management in the best way possible to reward the employees D Escalate to senior management 19
- 21. D is correct answer. All the options except schedule variance are true regarding scope verification. Note that this process can also be done at the end of each project phase in the project lifecycle. So the correct answer to the question is option D since scope verification has nothing to do with schedule variance Which of the following statements is not true regarding Scope Verification ? A Consists of conducting inspections , reviews and audits. B Used to determine if results conform to requirements C Used to get formal sign off from clients D Used to determine schedule variance 20
- 22. C is correct answer. Projectized organization : The project manager has total control of projects. Personnel are assigned and report to a project manager. Functional organization : Project Manager has least power and all management is taken care by functional manager like Finance and Account Managers. Matrix organization : The team members report to two bosses the project manager and the functional manager You are the Project Managers of XYZ company. The Project team members are from the finance and accounts. The team members report to Finance and Account Managers respectively, and you have limited control over them. What type of organizational hierarchy does company follow? A Matrix organization B Projectized organization C Functional organization D None 21
- 23. A is correct answer. Validate Scope is the process of formally accepting the deliverable of a project or phase. Customer formally accepts the deliverables of each project phase. This process is known as ________. A Validate Scope B Quality Assurance C Quality Control D Quality Measurement 22
- 24. A is correct answer. inclusion mode: Has become part of the business processes. Project just went into inclusion mode. This means that project __________. A Has become part of the business processes B Has been accepted by the sponsor and the client C Will be closed due to lack of resources D None of the above 23
- 25. A is correct answer. Aware project and potential impacts and actively engaged in ensuring the project is a success.. Which of the below engagement level is true about "Aware project and potential impacts and actively engaged in ensuring the project is a success"? A Leading B Neutral C Supportive D Resistant 24
- 26. C is correct answer. Regression analysis and Learning Curve are ways of creating a Parametric Estimate. Regression analysis is also known as Scatter Diagram. Scatter diagrams consist of a graphical representation of two variables from a data set. They are used to detect the correlation between the variables being examined. Learning curve takes into consideration that if the nature of the work is repetitive - the person will perform subsequent work faster as efficiency improves. Option A has nothing to do with Parametric Estimates while Option D though is an estimation technique - it uses simulation and three time estimates You need to provide estimates for activities on the project. You and your team discuss and conclude that as detailed information is not yet available - the best option would be to use Parametric Estimates. The various ways to create Parametric Estimates are: A Critical Path Method B One Time Estimate C Regression Analysis and Learning Curve D Monte Carlo Analysis 25