Facilitating Effective Meetings
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The document outlines strategies for facilitating effective meetings and enhancing team performance, emphasizing the importance of understanding individual personality types and engaging everyone in the process. It provides a framework for assessing the productivity of meetings based on costs and opportunity costs associated with attendance. Additionally, it encourages implementing new approaches to meeting management and outlines characteristics of high-performing teams.
Facilitating Effective Meetings
- 1. Dr Tim Baker tim@winnersatwork.com.au www.winnersatwork.com.au Facilitating Effective Meetings
- 2. Unit 1—The Ingredients of Effective Feedback Unit 2—Enhancing Your Personal Influence Unit 3—Optimising Team Performance Unit 4—Getting the Very Best from People Unit 5—Understanding People and their Personalities Unit 6—Facilitating Effective Meetings
- 3. Your homework Try to approach the people you lead with an emphasis on their personality type.
- 4. Treat people how they want to be treated
- 6. Getting good at running productive meetings is one the the most critical and untapped skills of any leader …
- 7. Meetings themselves are not productive; it’s what happens or doesn’t happen between meetings that determine the effectiveness of a meeting.
- 8. Meetings do the following … Inform Educate Clarify Engage Solve collective problems Review progress Make decisions
- 9. Cost of Meetings … What is the average income in your team (pay per hour)? How many meetings on average do your team members attend per week? Typically how long do the meetings last? How many in the team? What are the opportunity costs? $31.25 per person per hour 5 meetings per week 2 hours; 10 hours a week 6 people Double the cost $195,000 $32.5M 1,000 people 6 people
- 10. Don’t rotate the chair
- 11. Balance reporting and discussion
- 13. Clarify roles
- 15. Have an agenda
- 16. Summarise at the end of the meeting
- 17. One hour meetings are a good rule of thumb …
- 20. 1. Checks to make sure that you have an understanding of the speaker’s point. 2. Lets the speaker know you have heard them. 3. Move the meeting on.
- 21. Getting people involved in meetings …
- 22. Team values charter • What is the one value that is important to you when we meet? • What does it mean? • Why is it important? • What behaviours would demonstrate that value? • What behaviours would violate that value? Baker, T. (2005). The New Influencing Toolkit.
- 23. Win for the week!
- 24. Your homework Implement some new approaches for your meetings
- 25. Developing High Performing Teams Unit 1—Characteristics of High Performing Teams Unit 2—The Four Stages of Team Development Unit 3—Tools for Leading Teams Unit 4—The Roles People Play in Teams Unit 5—Managing Team Conflict and Negotiations Unit 6—Developing Team Culture Contact Patricia at: ppaolini@wearepeak.com.au New Series Starts on 6th of April