Defining collections and creating their descriptions
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The document discusses the importance of defining and describing collections in libraries. It notes that while digitization efforts have increased access to some materials, only a small percentage of total holdings have been digitized. Creating collection descriptions can help provide context and improve discovery of both digitized and non-digitized materials. Collection descriptions are useful for several purposes, such as increasing visibility of special collections, creating curated topic-based corpora, and aiding in search relevance. They also help in managing collections over time and addressing gaps. The document raises questions about what collections libraries have and whether they have structured descriptions to share.
Defining collections and creating their descriptions
- 1. Defining collections and creating their descriptions Valentine Charles A bridge across Europe: linking collections at international level, Birmingham, October 2014
- 2. What does The European Library consider as a collection? • The collection has items that have been gathered together in the past or will be gathered together in the future. • Membership in a collection is determined by some criteria of the collector. • The collection may be treated as an individual object in itself
- 4. Digitisation still in progress… According to the ENUMERATE survey 10- 12% of content is digitised Only 10% of the 132 million objects held at the Library of Congress digitised http://www.nytimes.com/200 7/03/10/business/yourmoney /11archive.html? pagewanted=all&_r=1&
- 5. Information access in new digital services Rich information and interesting items are digitally available but • are located in different services • have been developed by many projects and for different purposes Lack of contextual information: poor titles, lack of other metadata. The information is still not connected
- 6. Challenges for users Researchers want to search in large corpora and find special items. But • Collections relevant for researchers are not always available in a digital form • Many collections are not known to research communities
- 7. Collection descriptions for resource access and discovery Visibility for non-digitised or even un-catalogued collections • Special collections
- 8. Provide context for item-level resources
- 9. Create curated corpora based on specific topics
- 10. Use logical and curated information for improving search (relevance)
- 11. A tool for resource management Representation of provenance information
- 12. Better expression of relations between item-level and collection resources
- 13. Management of new type of resources in digital environment: datasets, virtual exhibitions, users generated collections… • Creation of metadata records for collections of items uncatalogued so far.
- 14. Management of the collections themselves: • acquisition periodicity • growth • subjects gaps • access Rights
- 15. Do you have such collections? Do you have structured descriptions for them? Would you like to share them?
- 16. Thank you www.theeuropeanlibrary.org/ www.theeuropeanlibrary.org/tel4/access Valentine Charles valentine.charles@kb.nl
Editor's Notes
- #5: Move examples earlier in the presentation
- #7: Link exists between materials but are not represented doing this through collection descriptions/
- #13: Add management of the collections themselves: acquisition periodicity, growth, types of subjects to measures gaps, Rights
- #15: Add examples for each bullets )CRM..) Add management of the collections themselves: acquisition periodicity, growth, types of subjects to measures gaps, Rights