Event Planning Proposal Template PowerPoint Presentation Slides
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The document is an event planning proposal template presented by a company to a client. It includes sections on the company's understanding of the client's needs for an event to increase prostate awareness, the services the company can provide, budgets and costs, the company's team and clients, next steps, and contact information.
![Our Understanding of your Needs
5
YourEventManager
Event Manager Name is responsible for the success of your event. Through the creative process, she will work with you and your team,
coordinate and plan the event with our internal and external specialized teams, and provide on site management and support for your event day
Event Details
Event Name “………..”
Date Sunday, June 21, 2019
Location Brew Park
Projected Attendees 5,00
Event Theme Increasing awarenessof prostatehealth
Key Messages “……………………………………”
Services Requested
[Service.1]
[Service.2]
[Service.3]](https://image.slidesharecdn.com/eventplanningproposaltemplatepowerpointpresentationslides-200514103143/85/Event-Planning-Proposal-Template-PowerPoint-Presentation-Slides-5-320.jpg)
![Major Clients for Event Planning Proposal
13
Sender Company is a full-service event management company based in Sender City.
Our team of award winning professionals specializes in taking your event from concept to production.
We’ve worked with some of the world’s top brands and talents to create amazing experiences in locations
both large and small.
When the world’s top brands and entertainers need a team of experts
to create a compelling audiovisual experience in Sender City, Sender
Company is who they turn to!
[Client1] [Client2] [Client3 ]
Our Past ClientsInclude:](https://image.slidesharecdn.com/eventplanningproposaltemplatepowerpointpresentationslides-200514103143/85/Event-Planning-Proposal-Template-PowerPoint-Presentation-Slides-13-320.jpg)
![Why Work withus ?
14
Convenience
Because we handle everything from concept to production to clean-
up, when we put on your event, you save valuable hours of your time (and undue stress).
Relationships
Sender. City is a worldwide destination for brand and talent events. For[ Years. In.
Events], we've been putting on events here, and in that time we've developed
relationships in each category with the best local talents. You know that when you
work with us, you get the best of the best.
Communication
An event manager is assigned to each of our clients, who is responsible for worki
ng with you throughout the process and keeping you up - to - date at every step.
Technology
We have invested in cutting edge audiovisual equipment and technology to create re
al experiences in the 21st century.
Team
We are in the event and entertainment industry from a variety of technical and crea
tive backgrounds. Our collective decades of experience and a wide range of skills wil
l make your event truly memorable.](https://image.slidesharecdn.com/eventplanningproposaltemplatepowerpointpresentationslides-200514103143/85/Event-Planning-Proposal-Template-PowerPoint-Presentation-Slides-14-320.jpg)
![Statement of Work and Contract for Event Planning Proposal
19
Effective [date] ("Effective Date"), {CompanyName} ("Consultant") and {client name} ("Company"),a
[state/province] corporation, agree (this "Agreement") as follows:
Type in anything that you want. Then click Quill It on the right to paraphrase your input
Servicesand Payment
Relationshipof theParties
Assignment
Notice
Miscellaneous
If either party infringes a material provision of this Agreement substantially, the other party
may terminate this Agreement on a written notice of five (5) days unless the infringement is
cured within the notice period.
Termination
Warranty
Company shall own all right, title and interest (including patent rights, copyrights,
trade secret rights, mask work rights, trademark rights, sui generis database rights
and all other rights of any sort throughout the world) relating to any and all
inventions (whether or not patentable), works of authorship,mask works,
designations, designs, know-how, ideas and information made or conceived or
reduced to practice, in whole or in part, by Consultant in connection with Services
or any Proprietary Information (as defined below) (collectively, "Inventions") and
Consultant will promptly disclose and provide all Inventions to Company.
Ownership;rights;proprietaryinformation;publicity
This is a sample contract - we are not lawyers and recommend you having your own legal counsel review any contract prior to sending out](https://image.slidesharecdn.com/eventplanningproposaltemplatepowerpointpresentationslides-200514103143/85/Event-Planning-Proposal-Template-PowerPoint-Presentation-Slides-19-320.jpg)
![Services & Fees for Event Planning Proposal
20
Flat fee of {total} made in 2 payments. 50% to begin the work [date]
and 50% after delivery of the web audit and strategy document.
Fees
Consultant will perform a Social Media Strategy for the
company as described in the proposal Scope of Service section.
Final deliverable will be a PDF document.
Services
The term will begin on [date]
Term
Limited to required, reasonable telephone expenses, coach class (or equivalent)
transportation, lodging and meals that have been authorized in writing by
Company in advance; payable 30 days after receipt of itemized invoice.
ExpenseReimbursement](https://image.slidesharecdn.com/eventplanningproposaltemplatepowerpointpresentationslides-200514103143/85/Event-Planning-Proposal-Template-PowerPoint-Presentation-Slides-20-320.jpg)
Event Planning Proposal Template PowerPoint Presentation Slides
- 1. Event Planning Proposal Template PresentedBy: {Company Name} {Client Name} Month XX, 2020
- 2. Cover Letter for Event Planning Proposal 2 DearClientName, Company name is an event needs one stop shop. Our event team has over a decade of memorable event planning experience. Some of our past achievements include: The Teddy Bear Picnic Children's hospital, the Dress for Success Fashion Show and the International Wine and Cheese Show. Bringing the experience to life is the key to creating lasting memories. We ensure that your event provides guests with a 360 degree experience from the decorations to the food choices and activities. Our teamof expertscanstartwitha crumbof an idea, and make intoa phenomenalexperience.
- 3. Contents 3 09. WhyWork with us? 10. Testimonials 11. Our Team 13. Services& Fees 14. Next Steps 15. ContactUs 12. Statement of Workand Contract 01. Our Understanding 08. MajorClients 02. Our Understanding of yourNeeds 03. What we can do for you 05. YourInvestment 06. Estimated Hard Costs 07. Who we are 04. Our Services
- 4. Our Understanding for the Project 4 To increase prostate awareness throughthe development of a unique event that involves running for the whole family Create a buzz that will recruit participants to attend the event, intrigue journalists, and encourage people to be increasingly concerned about their prostate health PROJECTDETAILS ➢ With a maximum of 10 members, each team will be encouraged to have at least 4 members per relay team ➢ Each team will receive a family name baton that will be passed throughout the 10k course bet ween members. ➢ Team members can run together, however, each member of the team must carry the baton for a minimum of 1 km of the race. ➢ At the 5km mark, each team must successfully pass a prostate challenge, where trivia questions with respect to prostate health will have to be answered by team members. ➢ Once the team members successfully answer 5 questions, they can continue on with the remainder of their run. ➢ After run celebrations include a lycopene rich spaghetti dinner, and musical entertainment. Prostate health speakers will kick off the run, and will talk between musical acts throughout the remainder of the days activities.
- 5. Our Understanding of your Needs 5 YourEventManager Event Manager Name is responsible for the success of your event. Through the creative process, she will work with you and your team, coordinate and plan the event with our internal and external specialized teams, and provide on site management and support for your event day Event Details Event Name “………..” Date Sunday, June 21, 2019 Location Brew Park Projected Attendees 5,00 Event Theme Increasing awarenessof prostatehealth Key Messages “……………………………………” Services Requested [Service.1] [Service.2] [Service.3]
- 6. 6 Entertainment Our musical acts, entertainers, and DJs network is kn own to keep people engaged and excited. Design With whiteboard and computer design sessions, our creative team will work with you to flesh out your concept. Audio-Visual Our award winning audio and video engineers will provide a world class show with creativity, equipment and expertise. Decor& Effects Our team will assist you in selecting the best decoration and special effects to complete your theme and create a memorable experience.
- 7. What we can do for you Cont… 7 Catering We have partnered with renowned caterers in the area to ensure that your event’s food and drink is as memorable as the rest of the experience. Grounds,Security& Transportation With minimal fuss or disruption, our shuttles, ground crews and security team will ensure that your customers get where they want to go safely.
- 8. What We Can Do For You (2/2) 8 EventPlanningand Budgeting Detailed timetable and budget management SiteSelection Selection of destinations and contracts SupplierManagement Liaison with vendors of events like AV, catering, transportati on, staging, photographers SpeakerManagement Make sure all speakers are ready and ready for the event Donations Ensuring that all collected funds are accounted for and receipts are issues OnsiteEventExecution Set - up, supervision of vendors, attendants AttendeeEvaluation Capture feedback on site and after the event EventRegistration Pre and day of coordination of all requirements for registration of events PostEventAnalysis Presentation of a post event report detailing the achievements and recommendations for future events
- 9. Strategic Counsel and Plan Development Multimedia Presentations Sponsorships and Speaking Opportunities Event Planning and Execution Message Development and Media Training Our Services for Event Planning Proposal 9
- 10. Your Investment with Cost Estimate for Event Planning Proposal 10 Description Time Cost Overall Project Management 100 hrs $5000 Venue Sourcing and Inspection 10 hrs $500 Securing Suppliers: AV, Catering, Decoration,Photography,Signage, Speakers 30 hrs $1500 RegistrationCoordination 30 hrs $1500 Event Set Up 20 hrs $1000 Onsite Event Coordination (4 ppl x 8 hrs) 32 hrs $1600 PostEvent Wrap Up 10 hrs $500 TOTAL $11,600 EstimatedFeeCosts($50/HR)
- 11. EstimatedHard Costs Proposal Budget 11 Description Price Qty Subtotal Venue Contract& Permits $500 1 $600 Audio visual $500 1 $600 Catering $1,000 1 $1,000 Decorations $1,000 1 $1,000 Photographer $500 1 $600 Signage $800 1 $800 Staging $300 1 $300 Event Publicity $2,000 1 $3,000 Online Registration $1,000 1 $1,000 Event Give-Aways $1,000 1 $1,000 TOTAL $9,900 TOTALPROPOSEDBUDGET $21,300.00 Costs will be charged on a monthly basis as fee hours and hard costs are accumulated. Final payment is required for all outstanding charges 30 days post event
- 12. Who We Are 12 Company’sVision: ➢ This slide is 100% editable. Adapt it to your needs and capture your audience's attention Company’sMission: ➢ This slide is 100% editable. Adapt it to your needs and capture your audience's attention Background: ➢ Add details on company’s history ➢ Previous line of services ➢ How it all started etc. ➢ Other key points Who We Are Since xxxx company name has helped our customers develop meaningful memorable event s across North America's east coast. ➢ Our more than XX employees bring a wealth of unparalleled knowledge and experience to the event industry. ➢ The diverse knowledge of the teams includes food and nutrition experience, consumer health, fashion and beauty, causes of charity, retail, entertainment, and sports. ➢ We have a proven track record for innovation and creativity, while launching events on time and on budget.
- 13. Major Clients for Event Planning Proposal 13 Sender Company is a full-service event management company based in Sender City. Our team of award winning professionals specializes in taking your event from concept to production. We’ve worked with some of the world’s top brands and talents to create amazing experiences in locations both large and small. When the world’s top brands and entertainers need a team of experts to create a compelling audiovisual experience in Sender City, Sender Company is who they turn to! [Client1] [Client2] [Client3 ] Our Past ClientsInclude:
- 14. Why Work withus ? 14 Convenience Because we handle everything from concept to production to clean- up, when we put on your event, you save valuable hours of your time (and undue stress). Relationships Sender. City is a worldwide destination for brand and talent events. For[ Years. In. Events], we've been putting on events here, and in that time we've developed relationships in each category with the best local talents. You know that when you work with us, you get the best of the best. Communication An event manager is assigned to each of our clients, who is responsible for worki ng with you throughout the process and keeping you up - to - date at every step. Technology We have invested in cutting edge audiovisual equipment and technology to create re al experiences in the 21st century. Team We are in the event and entertainment industry from a variety of technical and crea tive backgrounds. Our collective decades of experience and a wide range of skills wil l make your event truly memorable.
- 15. Testimonials for Event Planning Proposal (1/2) 15 Client 1 ➢ This slide is 100% editable. Adapt it to your needs and capture your audience's attention ➢ This slide is 100% editable. Adapt it to your needs and capture your audience's attention ➢ This slide is 100% editable. Adapt it to your needs and capture your audience's attention ➢ This slide is 100% editable. Adapt it to your needs and capture your audience's attention Client 2
- 16. Thisslideis 100% editable.Adaptit to your needsandcaptureyour audience'sattention. Thisslideis 100% editable.Adaptit to your needsandcaptureyour audience'sattention. Thisslideis 100% editable.Adaptit to your needsandcaptureyour audience'sattention. Testimonials for Event Planning Proposal (2/2) 16 Client1 Client3Client2
- 17. Our Teamfor Event Planning Proposal (Template1 of 2 ) 17 ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. Founder ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. SeniorVice Presidentof Design
- 18. Our Teamfor Event Planning Proposal (Template2 of 2 ) 18 ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. CEO, Founder ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. Directorof WebProduction, Co-Founder ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. ➢ Write in brief (4-5 lines) on team member’s education background, past career experience, similar experience in this company, achievements etc. CreativeDirector, Co-Founder EdwinLap Nikola Mitic MartinLap
- 19. Statement of Work and Contract for Event Planning Proposal 19 Effective [date] ("Effective Date"), {CompanyName} ("Consultant") and {client name} ("Company"),a [state/province] corporation, agree (this "Agreement") as follows: Type in anything that you want. Then click Quill It on the right to paraphrase your input Servicesand Payment Relationshipof theParties Assignment Notice Miscellaneous If either party infringes a material provision of this Agreement substantially, the other party may terminate this Agreement on a written notice of five (5) days unless the infringement is cured within the notice period. Termination Warranty Company shall own all right, title and interest (including patent rights, copyrights, trade secret rights, mask work rights, trademark rights, sui generis database rights and all other rights of any sort throughout the world) relating to any and all inventions (whether or not patentable), works of authorship,mask works, designations, designs, know-how, ideas and information made or conceived or reduced to practice, in whole or in part, by Consultant in connection with Services or any Proprietary Information (as defined below) (collectively, "Inventions") and Consultant will promptly disclose and provide all Inventions to Company. Ownership;rights;proprietaryinformation;publicity This is a sample contract - we are not lawyers and recommend you having your own legal counsel review any contract prior to sending out
- 20. Services & Fees for Event Planning Proposal 20 Flat fee of {total} made in 2 payments. 50% to begin the work [date] and 50% after delivery of the web audit and strategy document. Fees Consultant will perform a Social Media Strategy for the company as described in the proposal Scope of Service section. Final deliverable will be a PDF document. Services The term will begin on [date] Term Limited to required, reasonable telephone expenses, coach class (or equivalent) transportation, lodging and meals that have been authorized in writing by Company in advance; payable 30 days after receipt of itemized invoice. ExpenseReimbursement
- 21. Next Steps for Event Planning Proposal 21 A detailed work schedule with key deliverable dates will be provided upon budget approval. A letter of agreement will be sent to the name of the customer. Once received we will then set up a kick-off meeting to discuss any changes to the deliverables. (Proposal Lead) User Assigned: Company Name: Signature (Default Contract): Client Name: Signature
- 22. Contact Us for Event Management Proposal 22 Address # street number, city, state ContactNumber 0123456789 EmailAddress emailaddress123@gmail.com
- 23. Icons Slide for Event Planning Proposal 23
- 25. Our Mission for Event Planning Proposal 25 Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 26. Gantt Chart for Event Planning Proposal 26 ProjectSchedule ProjectXX-Customer XX-Timeline Example Text Here January February March April May June July 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ProjectDeliverable1 ProjectDeliverable2 ProjectDeliverable3 ProjectDeliverable4 ProjectDeliverable5 ProjectDeliverable6
- 27. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 30 60 90 Days Plan for Event Planning Proposal 27 30 Days 90 Days60 Days
- 28. Timeline for Event PlanningProposal 28 09:00 AM This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 12 1 2 3 4 5 6 7 8 9 10 11 11:00 AM This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 12 1 2 3 4 5 6 7 8 9 10 11 02:00 PM This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 12 1 2 3 4 5 6 7 8 9 10 11 5:30 PM This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 12 1 2 3 4 5 6 7 8 9 10 11
- 29. 3 Roadmap for Event Planning Proposal 29 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere01 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere03 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere02
- 30. 4 Roadmap for Event Planning Proposal 30 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere01 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere03 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere02 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere04
- 31. 5 Roadmap for Event Planning Proposal 31 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere01 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere03 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere05 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere02 This slide is 100% editable. Adapt it to your needs and capture your audience’s attention. TextHere04
- 32. 6 Roadmap for Event Planning Proposal 32 Thisslideis 100% editable.Adaptit to your needs and capture your audience’s attention. TextHere01 Thisslideis 100% editable.Adaptit to your needs and capture your audience’s attention. TextHere03 Thisslideis 100% editable.Adaptit to your needs and capture your audience’s attention. TextHere05 Thisslideis 100% editable.Adaptit to your needs and capture your audience’s attention. TextHere02 Thisslideis 100% editable.Adaptit to your needs and capture your audience’s attention. TextHere04 Thisslideis 100% editable.Adaptit to your needs and capture your audience’s attention. TextHere06
- 33. 7 Roadmap for Event Planning Proposal 33 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere01 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere03 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere05 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere02 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere04 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere06 Thisslideis 100% editable.Adapt it to your needs and capture your audience’s attention. TextHere07