If You Build It, They Will Come: Building a Faculty Development Hub in Brightspace
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The document outlines a presentation by Amanda Dills and Ashley Riddle on the development and implementation of an online faculty development platform at Oklahoma City University, detailing planning processes, tools used, and participant feedback. Key areas of focus included improving accessibility, tracking impact, and reducing administrative workload, alongside presentations of outcomes and future planning. Feedback highlighted the hub's ease of use and practical benefits, while also addressing issues such as technical mishaps and non-faculty access challenges.
If You Build It, They Will Come: Building a Faculty Development Hub in Brightspace
- 1. …and the Hippie The Nerd….. Amanda Dills Instructional Technologist Oklahoma City University Ashley Riddle Coordinator for CETL (Center for Excellence in Teaching & Learning) Oklahoma City University
- 2. Goals for today… • Overview of how we planned, developed and implemented this online faculty development platform • A closer look at the tools we used within and outside of D2L, as well as the solutions we found to some of our issues • Conversation about what could be better. What could we improve?
- 3. Who are you?? (poll) Who are you? (And why are you here today?) Please select the option that best fits: 1. I work in a Teaching and Learning Center 2. I am a faculty member 3. I am an Instructional Designer 4. I am an Administrator 5. I am a trainer (not in an educational setting) 6. I am “other” ….(it’s ok. Not everyone fits into a perfect little box )
- 4. Who this Webinar is for….. 1. People Like Us (T&L Center staff who want to track their center’s impact) BUT also anyone who wants to: • Use D2L to archive and share live events • Award online certificates of completion based on a face to face interaction • Learn more about D2L Awards, Release Conditions, or Intelligent Agents • Learn about a 3rd party tool for project management (Asana)
- 5. Agenda 1.Backstory 2.Needs Assessment 3.Planning Process 4.Planning Implementation 5.Look at the Hub 6.Lessons Learned 7.What’s Next? 8.Questions and Wrap Up
- 6. It all began a year ago…
- 7. Amanda Ashley Paul • 35 face-to-face workshops w/ 300+ attendees • 6 Learning Communities w/80+ participants • 2 fully online courses offered • Social Events • 5 National & International Conference Presentations
- 9. • 35 face-to-face workshops w/ 300+ attendees • 6 Learning Communities w/80+ participants • 2 fully online courses offered • Social Events • 5 National & International Conference Presentations
- 10. The needs… 1. Better Accessibility 2. Tracking/Measure of Impact 3. Reduce Administrative Workload
- 11. Poll of interest What are you most interested in learning about today? 1.The technology “how-tos” (How to set it up) 2.Logistics & Project Management (How to run it) 3.Planning & Implementation (How to plan and implement it) 4.Outcomes & What’s Next (How it went and what we will do next)
- 12. Needs Assessment Survey Resources Plan for Implementation Debrief The Planning Process Assess the needs of the faculty, as well as our needs as a center. More specifically, we look at the needs to complete this project. Survey our resources: • Software (D2l, Asana, Camtasia, PowerPoint, etc.) • Hardware • Team skills • Time 1 2
- 13. D2L Logistics Planning: First steps Completion Certificate Distribution Awards Tool: Certificates Certificates are Automatically Awarded AFTER a Survey is Completed Certificate Release Conditions > Survey Completion Surveys are only available to workshop attendees OR People Who Ace the Video Quiz Survey Release Conditions > Workshop Attendance OR Quiz Grade 100% Need a way to identify Workshop Attendees in the system Create a Group for Each Workshop, Enroll Attendees in Group Survey Release Conditions > Group Membership OR Quiz Grade 100% D2L TOOLNEED
- 14. Needs Assessment Survey Resources Plan for Implementation Debrief The Planning Process • When and how do we release it? • What steps do we take before we release? • All at once, or in phases? 3
- 15. Phase 1: Introduce the Hub Phase 2: Badges & Higher Level Certificates Phase 3: Introduce Engagement Plan Implementation Plan:
- 16. • Record video, screen captures & audio of all workshops. • Upload workshops, workshop materials, and feedback survey. • Auto-release certificates once Feedback Survey is complete. Phase 1: Introduce the Hub Spring 2017
- 17. • Continue with all from Phase 1 • Add in categories for Badges and opportunities to collect Badges • Earn higher level certificates in specific areas of focus. Phase 2: Badges & Higher Level Certificates Fall 2017
- 18. • Continue everything from Phase 1 & 2 • Add requirement to obtain Certificate of Completion. (Participants must complete an appropriate additional assignment/activity to further engage w/material.) • Once assignment/activity is complete, the Certificate is auto-released. Phase 3: Introduce Engagement Plan Spring 2018
- 19. D2L Logistics Planning: Troubleshooting SOLUTIONPROBLEM Keeping Track of the Complex Process for Each Workshop ASANA Project ManagementKeeping Track of the Assigned Tasks – Who’s Doing What?
- 20. SHOW US THE TOOLS
- 21. Needs Assessment Survey Resources Plan for Implementation Debrief The Planning Process • What lessons did we learn? • What worked/what did not? • What next? 4
- 22. Phase 1: How Did It Go?? Outcomes – Quantitative & Qualitative • How many faculty were enrolled in the Hub this semester? 84 • How many attended face-to-face workshops? 69 (80%) • How many have visited content? 44 (50% ish) • How much time did they spend looking at content? Avg of 21 minutes • Response Rate for Feedback Surveys? 85% avg
- 23. What Did We Learn?.... SOLUTIONPROBLEM Attendees were not completing surveys in a timely manner. Intelligent Agent Template: Sent to Members of Workshop Group who did NOT complete survey (agent runs daily for 1 week) Participants who supposedly completed surveys were still getting automated emails. Template was altered, with further instructions about how to COMPLETELY submit survey.
- 24. Phase 1: How Did It Go?? Outcomes – Qualitative Feedback Quotes: • “Love the Hub. Need to get used to using it, but it makes access so easy!” • “As the list of archived workshops grows, categorize them for easy searching.” • “LOVE IT! It is very easy to use.” • “Good, but don’t have time to fully explore it.” • “Its simple enough. Please make the feedback survey immediately accessible before the participants get sucked into the class/meeting/prep/grading black hole.” • “The Hub is practical and saves time.” • “Great idea. I’m glad we finally have a way to track what we’ve been participating in and a one stop shop to refer back to anytime we need.” • “I like the easy access to workshop handouts.”
- 25. SOLUTIONPROBLEM Still many aspects that are NOT automated. Requiring time and expertise to handle. (e.g. Quiz Creation) Train fabulous Student Workers to help us with these details. Technology (especially video and audio equipment) mishaps, failures and all-around frustrations. Trial and error, redundancies and training. PRACTICE, PRACTICE, PRACTICE. What Did We Learn?....
- 26. SOLUTIONPROBLEM Non-faculty are not currently in the D2L system, and therefore require a work-around to give them access. ??? What Did We Learn?.... No good way to search content by subject matter, or index for those who don’t know what they’re looking for
- 27. What’s Next? • Create Hub for next year: deciding how best to organize it for a full academic year • Roll out 2nd phase: badges and higher level certificates • Training for Student Workers (to help with aspects not automated) • For Spring Semester: Roll out Engagement Plan which will include further requirements to gain certificates
- 28. Questions? Suggestions?? Hit us up! Amanda Dills aldills@okcu.edu Ashley Riddle eariddle@okcu.edu