URBACT Summer University 2013 - Labs - Open Innovation - Session 4
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This document provides information and instructions for participants in a URBACT Lab session. It outlines the agenda for the final session, which includes getting feedback on work done in small groups, checking the coherence of local action plans, discussing monitoring of plans, introducing a self-assessment tool, and explaining an upcoming "Dragons Den" style presentation of the plans. Guidelines are provided for using self-assessment tools to evaluate plans and a local support group, preparing a 5-minute pitch of a plan to a panel, and selecting panel members to provide feedback. The goal is to help participants get feedback on and refine their local action plans before presenting them at the next session.
URBACT Summer University 2013 - Labs - Open Innovation - Session 4
- 1. LAB 4 – FINAL CHECK URBACT LAB 1 SESSION 4 1 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP 3. Thinking ahead about monitoring 4. Introducing the URBACT self-assessment tool 5. Explaining the “Dragons den”
- 2. LAB 4 – FINAL CHECK URBACT LAB 1 SESSION 4 2 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP 3. Thinking ahead about monitoring 4. Introducing the URBACT self-assessment tool 5. Explaining the “Dragons den”
- 3. LAB 4 – FINAL CHECK URBACT LAB 1 SESSION 4 3 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP 3. Thinking ahead about monitoring 4. Introducing the URBACT self-assessment tool 5. Explaining the “Dragons den”
- 4. ACTION PLANNING MODEL URBACT LAB 1 SESSION 1 4 Problems Stakeholders Evidence Results Ideas Actions Resources Check Consultation Launch Problems Stakeholders Evidence Results Ideas Actions Resources Check Consultation Launch
- 5. COHERENCE OF LAP • WHY check? • WHEN check? • HOW to check… URBACT LAB 1 SESSION 4 5
- 6. COHERENCE OF LAP URBACT LAB 1 SESSION 4 6 1. 2. Expected results Problems – Needs - Opportunities 4. Results CHECK Do expected results correspond to problem? CHECK: Do action supports achievement of objective? CHECK: Do Actions contribute to achievement of results? CHECK: Do Result contribute to solve problem/address stakeholder needs? 3. Actions
- 7. 360 DEGREE COHERENCE OF LAP URBACT LAB 1 SESSION 4 7 Check Results Actions Sustainable and integrated social are there …? are there …? environmental are there …? are there …? economic are there …? are there …? cross-sectoral cross-thematic are there …? are there …?
- 8. COHERENCE OF LAP 1. Example where coherence was improved after checking Intended results: Expansion of space capacity for mayor functions • Housing by 10.000 m² • Hotels by 5.000 m² • Social infrastructure by 3.000 m² Conflict: Through checking it was realized that only 15.000 m² are available. Solution: Definition of a process to coordinate which function at which location is to be realized best and monitoring that the intended results per function are not exceeded. URBACT LAB 1 SESSION 4 8
- 9. COHERENCE OF LAP Exercise: 15 minutes In ULSG groups (staying in this lab room) check your Action Table and portfolio using the 2 tools. Deliverable: adjust plan if necessary URBACT LAB 1 SESSION 4 9
- 10. LAB 4 – FINAL CHECK URBACT LAB 1 SESSION 4 10 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP 3. Thinking ahead about monitoring 4. Introducing the URBACT self-assessment tool 5. Explaining the “Dragons den”
- 11. PROJECT MONITORING URBACT LAB 1 SESSION 4 11
- 12. GENERAL OBJECTIVES OF MONITORING 1. Observing and analysing 2. Reviewing the performance- output achievement 3. Providing information to funders, the public, accountability and giving advisory services 4. Supporting evidence based decision making and taking corrective actions URBACT LAB 1 SESSION 4 12
- 13. LAB 4 – FINAL CHECK URBACT LAB 1 SESSION 4 13 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP 3. Thinking ahead about monitoring 4. Introducing the URBACT self-assessment tool 5. Explaining the “Dragons den”
- 14. THE URBACT SELF ASSESSMENT TOOLS URBACT LAB 1 SESSION 4 14
- 15. THE URBACT SELF ASSESSMENT TOOLS: ULSG ULSG Main Headings: Frequency of meetings Organisation of ULSG Diversity of members Participation of residents, users, business… Empowerment of users, citizens Other voices Involvement of managing Authorities Leadership Animation and structure of meetings URBACT LAB 1 SESSION 4 15
- 16. THE URBACT SELF ASSESSMENT TOOL: ULSG ULSG Example of questions for self assessment: Frequency of meetings score 1: LSG has few meetings (e.g. One per year) score 3: Regular meetings, no info on participation score 5: Regular and frequent meetings with high level of participation, links to meeting notes Diversity of members score 1: ULSG dominated by public officials from municipality score 3: ULSG mostly public officials but other agencies involved score 5: Involvement of all three sectors, (public, private, civil society) Animation and structure of meetings score 1: All meetings are organised in traditional 'committee' formats score 3: some efforts to introduce new formats score 5: Innovative techniques have been deployed for meeting animation and shared decision making URBACT LAB 1 SESSION 4 16
- 17. THE URBACT SELF ASSESSMENT TOOL: LAP URBACT LAB 1 SESSION 4 17 Photo of a LAP
- 18. THE URBACT SELF ASSESSMENT TOOL: LAP URBACT LAB 1 SESSION 4 18 0 0.2 0.4 0.6 0.8 1 Process and governance Content of action plan Integrated approachFinance and project planning EU and URBACT added value
- 19. LAB 4 – FINAL CHECK URBACT LAB 1 SESSION 4 19 1. Feedback from the ULSG @ work 3 2. Checking coherence of the LAP 3. Thinking ahead about monitoring 4. Introducing the URBACT self-assessment tool 5. Explaining the “Dragons den”
- 20. ACTION PLANNING MODEL URBACT LAB 1 SESSION 1 20 Problems Stakeholders Evidence Results Ideas Actions Resources Check Consultation Launch Problems Stakeholders Evidence Results Ideas Actions Resources Check Consultation Launch
- 21. PITCHING THE LOCAL ACTION PLANS IN LAB 5 URBACT LAB 1 SESSION 4 21
- 22. THE PRESENTATION • Each ULSG @work group selects 1-2 people to present the LAP in 5 minutes • The presenters can use 3 pp slides, flipchart, other media • The presentation focuses on the action table developed in Lab 3, and makes use of/reference to all portfolio materials • The presentation will be delivered to a panel of 4 representatives (1 from each of the other ULSG @work groups) and the Deputy Mayor in front of all Lab members URBACT LAB 1 SESSION 4 22
- 23. THE LAP PORTFOLIO • Lab 1 Problem Tree Validated Stakeholder List • Lab 2 Expected Results Evidence Enhancement Table • Lab 3 Action table • Lab 4 Presentation URBACT LAB 1 SESSION 4 23
- 24. CRITERIA FOR SUCCESS (SCORE EACH CRITERION FROM 1 TO 5) URBACT LAB 1 SESSION 4 24 Criteria Score 1. Coherence between problem, actions and results 2. Addressing the deputy mayor’s challenge 3. Feasibility 4. Integrated approach 5. Quality of presentation Total
- 25. THE PANEL • Each ULSG @work group selects one panel member (different to the LAP presenters) • Each panel member is given a role (Business rep, University, local resident...) • They listen to the presentation (5 min) • They ask questions (5 min) from the perspective of their particular role • Questions can be asked from the floor (whole Lab group) URBACT LAB 1 SESSION 4 25
- 26. ULSG@WORK 4 • Time • Objective: Prepare pitch • Tasks: to prepare to pitch • Tool: Portfolio+ 3 slides (written) + ???? • Deliverables: • Dragons Den pitch • 1 slide Unique Selling Proposition at lunchtime URBACT LAB 1 SESSION 4 26