Assignment - Journal
- 1. SCHOOL OF ARCHITECTURE, BUILDING AND DESIGN BACHELOR OF QUANTITY SURVEYING (HONOURS) UCM60102U4 COMMUNITY SERVICE INITIATIVE MARCH 2018 SEMESTER INDIVIDUAL JOURNAL NAME : PANG KAI YUN STUDENT ID : 0319802 LECTURER : MS TAY SHIR MEN SUBMISSION DATE : 22 JUNE 2018
- 2. 1 TABLE OF CONTENT NO. CONTENT PAGE NUMBER 1. INTRODUCTION 2 2. ORGANIZATION CHART 3 3. PROJECT TIMELINE 4 4. PRE-EVENT 5 5. EVENT DAY 15 6. POST-EVENT 20 7. REFLECTION 21 8. APPENDIX 23
- 3. 2 INTRODUCTION Community service is defined as a work done by one person or a group of people that benefits others. For this assignment, we are required to carry out a community service and keep a personal journal that records our journey throughout the whole process. The objectives of this module are to nurture a culture of respect and care towards all members of the community among the fortunate students and to plant a seed of dream into the heart of children in the orphanage homes. The orphanage homes that we visited is Good Samaritan Homes located in Klang. Good Samaritan Homes is founded in January 1999 by Albert Ong a former pastor and his wife. Good Samaritan Home cares for the children, such as those who come from families where parents have abandoned them, or where a parent is unable to cope with the divorce, or where the child has lost one or both parents. Today, the homes have 35 boys and girls whose age ranges from 4-23 years old. We spent a really good time with the children and it is a very meaningful activity to me. This activity helps to develop a sense of personal and social responsibility. We should be more responsible, be more sensitive and be more knowledgeable about the community and their needs.
- 4. 3 ORGANIZATION CHART Commander Pang Kai Yun Financial Controller Lau Mao Hua Deputy Financial Controller Sam Wei Yin Sponsorship Team Nabila Hanim Nadhirah Husni Naim Location Team Trace Gew Gift & Souvenir Team Liew Poh Ka Lee Kailyn Lee Shze Hwa Food & Beverage Team Tan Hwee Min Liew Li Wen Chong Hui Xin Chow Kah Yien Audrey Ting Game Team Gan Kai Loon Hooi Zhao Hong Leong Yu Xuan Wah Yun Chen Hoi Wei Han Ng Siew Qing Ko Bou Sim Yam Hui Shan Hing Pui Kei Media Team Lim Zi Shan Sandrabrooke Goh Ng Huoy Miin Deputy Commander Yeo Kai Wen
- 5. 4 PROJECT TIMELINE DATE ACTIVITY 13 April 2018 1st Meeting 20 April 2018 2nd Meeting 11 May 2018 Pre-visit to Good Samaritan Homes 17 May 2018 3rd Meeting 29 May 2018 Grocery Day 30 May 2018 4th Meeting 30 May 2018 Packing Gift 2 June 2018 Event Day 4 June 2018 Reflection Video Recording 8 June 2018 Presentation Day
- 6. 5 PRE-EVENT FIRST MEETING Date : 13 April 2018 (Friday) Time : 3.00 pm – 4.30 pm Venue : LT15 Minutes of Meeting: 1. Assign a position to every group member. In total, we have commander, deputy commander, financial controller, deputy financial controller, sponsorship team, location team, gift & souvenir team, T-shirt team, food & beverage team, game team and media team. 2. Brief on the task of each team: - Sponsorship team needs to list out the company they want to send out the email. They need to prepare permission letter. - Location team needs to find orphanage that we want to visit. Ms Tay suggests to visit Rumah Juara. They need to find a few orphanage in case we can’t visit Rumah Juara. - Gift & souvenir team needs to think what they want to prepare for the children, such as stationary and snacks. And also need to prepare the gift for caretakers. - T-shirt team needs to design the shirt and need to find the price for the shirt. - Food & beverage teams need to think what they want to prepare for the children during the visitation, such as fast food or catering. - Game team needs to think about the activities to carry out during the visitation. The activities must be educational. - Media team needs to take photos and record videos throughout our whole process. They need to do plan on the reflection video. 3. Financial controller team brief on the budget allocated to each team. Collect RM100 from each member as a fund, will pay back to everyone after the financial team get back the money from the university. 4. Plan for visitation is on 26 May 2018 from 2.00pm to 7.00pm. 5. Each team need to come up with a plan on our next meeting. The next meeting will be on 20 April 2018 (Friday), 3.00pm at LT15.
- 7. 6 Briefing on the task of each team Discussing on the date and time of visitation
- 8. 7 SECOND MEETING Date : 20 April 2018 (Friday) Time : 3.00 pm – 5.00 pm Venue : LT15 Minutes of Meeting: 1. Sponsorship team has listed out the company they want to send out the email. The permission letter is done. Need more information about the orphanage so that they can send out the email. 2. Location team has contacted Rumah Juara. They required us to email them the permission letter and the agenda of the activities. 3. Gift & souvenir team plan to buy some stationary such as pen, pencil, notebook, ruler, highlighter and some snacks for the children. They planned to prepare fruit baskets for the caretakers. 4. T-shirt team has come out with 5 designs. Every member vote to decide which design we want to use. The price of the shirt is RM15.00, if we order more than 50 pieces, the price will be RM12.00. 5. Food & beverage team plan to order fast food for the children. They need to know what the orphanage prefers. They need to know is there any food allergy and vegetarian among the children. 6. Game team has planned some games such as stacking cups, passing rubber band with straw and “Fashion Show” which is designing a cloth and make it with newspaper. 7. The next meeting will be held after pre-visit. The date and time will be announced later.
- 9. 8 Discussing on the T-shirt design Game team briefing on the game they prepared
- 10. 9 PRE-VISIT Date : 11 May 2018 (Friday) Time : 11.00 am – 12.30 pm Venue : Good Samaritan Homes, Klang After we confirm our visitation to Good Samaritan Homes, we went for a pre-visit to get more information about Good Samaritan Homes in order for us to plan our activities smoothly. There are total six people who went to the pre-visit, who are Monnie, Carmen, Trace, Zi Shan, Sam and me. We gather at Taylor’s University around 10.20am and depart to Good Samaritan Homes after everyone have arrived. When we arrived at Good Samaritan Homes, we were greeted by Mr. Robert, the person in charge. Mr. Robert is very kind and helpful. He shared with us a lot of information about Good Samaritan Homes. We also asked him some questions such as the children’s age range, the number of children, the food they prefer and etc. After that, Mr. Robert brought us to walk around the house they are living. The pre-visit last about one and a half hour. Good Samaritan Homes
- 11. 10 Mr. Robert is sharing information about Good Samaritan Homes with us Things in need of Good Samaritan Homes are listed on the whiteboard
- 12. 11 THIRD MEETING Date : 17 May 2018 (Thursday) Time : 11.00am – 12.00pm Venue : C8.04 Minutes of Meeting: 1. The orphanage that we will be visiting is Good Samaritan Homes located in Klang. The date of visitation is on 2 June 2018 from 10.00am to 2.00pm. 2. Brief on the information about Good Samaritan Homes. There are total 35 children, age range from 4 to 23 years old. 3. T-shirt team suggests to wear QS shirt during visitation, so that we can save money to buy more item for the orphanage. After voting, we decide to wear QS shirt during visitation. T-shirt team will be allocated to game team and media team. 4. Food & beverage team will only prepare lunch for the children, not include our group members. They will prepare breads and mineral waters for our group member. 5. Amendment to the agenda of the activities as the time of visitation has changed. - 10.00am – 10.15am: Welcoming - 10.15am – 10.45am: Ice Breaking - 10.45am – 11.30am: Workshop on Construction Industry - 11.30am – 12.15pm: Lunch - 12.15pm – 1.30pm: Design and Build a House - 1.30pm – 2.00pm: Closing 6. Game Team has planned to have a workshop on the construction industry to let the children know about the profession involve in the construction industry such as architect, engineer, quantity surveyor and contractor. Besides that, we will have a game which is design and build a house using newspaper, straw, cardboard and etc. 7. The next meeting will be held before the event day. The date and time will be announced later.
- 13. 12 Voting on the shirt we want to wear during visitation Discussing with the game team about the activities to carry out on event day
- 14. 13 FORTH MEETING Date : 30 May 2018 (Wednesday) Time : 11.00am – 12.00pm Venue : LT8 Minutes of Meeting: 1. On the event day, every group member must gather at Taylor’s University at 9.00am. Wear QS shirt, long pants and sport shoes. 2. Confirm on who is driving on the event day. Total seven people will be driving, who are Carmen, Monnie, Zi Shan, Zhao Hong, Kai Loon, Nadhirah and Liwen. 3. Brief on the whole agenda of the event day. 4. Things to take note during the event day: - Interact with the children - Be careful of our actions and words 5. Media team brief about the reflection video. Everyone needs to think about what they need to talk. The questions will be prepared by the media team. The video will be recorded on the event day if we have sufficient time. 6. After the event, we will have a lunch together. The location will be updated later. 7. Food & beverage team has ordered the food which is chicken rice include drinks for the children. 8. Gift & souvenir team has bought all of the stationary and snacks. Will pack the gift at 2.00pm at LT9. Anyone who is free can drop by and help. Brief on the whole agenda of the event day
- 15. 14 PACKING GIFT Date : 30 May 2018 (Wednesday) Time : 2.00pm – 3.30pm Venue : LT9 Gift & souvenir team has bought all the snacks and stationary. They have prepared some stationary, such as pen, highlighter, ruler, glue, eraser and etc. and different kinds of snacks as a gift for the children. We need to help them to pack it into a bag. We are divided into 2 groups, one group will help to pack the stationary and one group will help to pack the snacks. I help to take photos and videos while they are packing. We do it very fast as we have a very good teamwork. After we are done, we clean up all the rubbish and throw away. Packing gift for the children
- 16. 15 EVENT DAY On the event day, we gather at Taylor’s University at 9.00am. After everyone had arrived, we depart to Good Samaritan Homes. We arrive at there around 9.50am. When we arrive, Mr. Robert gathers all the children in front of the house. Our event starts off with a small introduction by me. I briefly introduce about who we are, where we from and the reason we are visiting today. Before we start our workshop on the construction industry, we have an ice breaking session prepared by Carmen and Sam. This ice breaking session is for us to know about the children and to interact with them. The game we are going to play is called “Human Bingo”. The game is similar to bingo, but instead of numbers, we fill it with our characteristic. The children need to find the person who match the characteristic to sign the paper in order to complete the bingo. During the game, some of the children are very active. They walk around to ask us and enjoying the game. Some of the children are very shy. We approach them to encourage them and help them to find the person who match the characteristic. The game last about 30 minutes. For those who have completed the bingo, we have prepared a notebook for them. There are total 15 children completed the bingo. The children are enjoying the ice breaking session
- 17. 16 After the ice breaking session, we proceed to our workshop on the construction industry. This workshop is conducted by Bou Sim and me. In this workshop, we are going to share about our knowledge about the construction industry with them. We also talk about the professions involve in this industry, which are architect, engineer, quantity surveyor and contractor. We brief them about the job each profession does and how they work with each other. When we are explaining, we showed them some image of the unique building, the construction drawing and the Bills of Quantities (BQ). Showing the children the construction drawing The children now have a better understanding of the construction industry. We move on to our main game which is “Design and Build a House”. This game is conducted by the game team. In this game, the children need to design and build a house with newspaper, straw or toothpick. They will be divided into a group of 5 to 6 people. Each group will be assigned with a game leader, which are Ashley, Wei Han, Bou Sim, Yunice, Zhao Hong and Siew Qing to assist them throughout the game. After the children have formed a group, they start to brainstorm about what kind of house they want to build. They have come out with a lot of creative ideas. Once the design is done, it is time for lunch.
- 18. 17 The children are discussing on the design of the house The lunch is prepared by food & beverage team. They have prepared chicken rice for the children. The children enjoyed their lunch very much and is satisfied with the food we prepared. After lunch, the children continue with the game. They need to build out the model they design with the material we prepared for them. They spend about 1 hour and 15 minutes to build out the model. The children are focusing on building their model
- 19. 18 There is a small presentation for the children to present their designs and the concept of their house. They come out with a lot of creative and amazing idea such as tree house, shark house, kampung house and etc. The children did a fantastic job and they really enjoyed the game. We have picked 4 groups which have fulfilled the criteria which are design, stable, teamwork and costing. We gave out the prizes such as pen drive, notebook and bottle to the winner. The model build by the children The children are presenting their model
- 20. 19 Before we end our event, we give out the gift we have prepared for the children. We also take a group photo with the children and Mr. Robert. We also give Mr. Robert the grocery such as oil, shampoo, instant noodle, can food and etc. that we bought for them. When we are leaving, the children look very sad. They shake hands and say goodbye to all of us. Giving out the gift to the children Group photo with all of the children and Mr. Robert
- 21. 20 POST-EVENT After the event ended, we need to record a reflection video. The media team has prepared a set of question for every team. Everyone has to talk about 30 seconds. The media team is recording the reflection video
- 22. 21 REFLECTION The event ended successfully thanks to all of the group members. It is my first time organizing an event and I am very scared that I am not able to do a good job. As a commander, I need to make sure every group members have done their job. I need to organize meetings to discuss about our whole activities such as the place we want to visit, the date of visitation and the games we want to play with the children to make sure our whole event can run smoothly. Every group member has done a really good job. Although there are twenty eight of us, we are able to work together and have a good teamwork. During the process, we faced some challenges when we are finding the orphanage that we want to visit. We contacted four orphanages, but some of the orphanage only allowed maximum 2 hours of visitation and some of the orphanage does not allow us to visit. Luckily, we found Good Samaritan Homes. When we contact Mr. Robert, he accepted our request with alacrity. I want to thank Mr. Robert for not only allow us to visit Good Samaritan Homes but he shares a lot of knowledge about orphanage with us. Besides that, we also faced challenges when we are planning the games we want to play during the visitation. We hope that the games we played are educational and will benefit the children. Moreover, since we are unable confirm on the orphanage we are visiting and the agenda of our event, we are unable to find more sponsor as all the companies need about one month to go through our proposal. However, the budget of our event is still under control. Through the games we prepared for this event, we give the children an overview of the construction industry. We share with them about the profession involve in this industry. In the future, they might consider to be a part this industry. I am very glad that the children really enjoy and having fun during the event.
- 23. 22 Throughout this assignment, I have gained a lot of new knowledge and experience. I am very grateful that I had the opportunity to participate in this event. This event is really meaningful as we are able to contribute to this society. It is my first time visiting an orphanage. It makes me have a sense of social responsibility. We should care and respect towards all members of society. We can help them not only through donation, but also giving love and care for the society. Just like our event, sharing our knowledge with them is also a way of contribution. It is an unforgettable event for me. In the future, I will participate in more community services and become a responsible citizen of this country.
- 24. 23 APPENDIX Appendix A: Permission Letter
- 25. 24 Appendix B: Good Samaritan Homes Brochure
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- 29. 28 Appendix C: Bingo Paper during Ice Breaking Session