AIESEC Indonesia |1314| oGCDP Summer Structures
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The document outlines the structures and roles for teams involved in organizing an Exchange Fair to recruit Exchange Participants (EPs) for AIESEC Indonesia's summer program. It describes 7 roles on the Exchange Fair team from January to April, including Marketing/PR, Talent Management, Event Management, Finance, and others. Each role has responsibilities, key performance indicators, and learning needs outlined. It also describes the Matching team structure from March to June which matches EPs to opportunities. EP Managers are broken down by region or country and are responsible for 5-10 EPs each. The document emphasizes that these structures aim to provide better experiences for members and more opportunities for EPs.
AIESEC Indonesia |1314| oGCDP Summer Structures
- 1. AIESEC Indonesia oGCDP Structures for Summer
- 3. Exchange Fair: Structure Exchange Fair and Raising OC Team Details for the team: Duration: 10 January - 30 April Commitment Required: 7-10 hours per week Expected Development: Project Management, Team Management, Good opportunity to prepare for EB etc. OCP Maximum 7 in the team, Suggested structure is shown. Special L&D Needs: 1.Need to understand the product 2.Understanding of GCM for selection 3.OGX Process 4.OGX timeline 5.Project Management 6.Time Management 7.Self Efficiency Note: Each exchange fair and raising team can be used for each exchange fair. If you have more than one exchange fair running in more than one university - you may have more than one team. OC Exchange Fair Marketing/PR OC Exchange Fair Talent Management (Selection) OC Exchange Fair Event Management/ Logistics x 3 OC Exchange Fair Finance
- 4. Exchange Fair: JD OC Exchange Fair Marketing/PR Name of Role: Duration: Time Commitment Description OC Exchange Fair Talent Management (Selection) Name of Role: Duration: Time Commitment Description Accountable to: Cooperations Competencies Required OC Exchange Fair Marketing and Communications 10 January - 30 April 10 Hours per week This individual is in charge of the campaigns, main designs and strategies of the Marketing and positioning of the the oGCDP product to the outlined targets and markets. 1. To generate innovative ideas for the delivery of marketing campaigns and product provided by MCVP MAC/COMM 2. Develop marketing strategy to deliver product to proposed segments 3. Oversee implementation of marketing strategies 4. Certify and Design campaign materials - in coordination with MCVP MARK and branding guidelines 1, # of Raises Conversion of Event Attendance/Application etc. to RA # of forms sold # of people engaged with AIESEC (# of EWA) The OCP LCVP MAC, MCVP MAC, OCP Entrepreneurial Outlook: Accountable to: Cooperations Competencies Required Competencies Developed Comes up with innovative ideas to increase the performance of MAC in Exchange Fair Works to achieve the goals, despite challenges Looks at environment for opportunities and challenges to improve performance Entrepreneurial Outlook: OC Exchange Fair Talent Management 10 January - 30 April 10 Hours per week This individual is in charge of the EP recruitment process and to track the Exchange Fair team on HR capacity. 1. To ensure GCM is strictly adhered to throughout the EP recruitment process through the appropriate HR policies and learning and development needs. 2. To oversee EP recruitment process 3. To ensure marketing campaigns and messaging attracts and reflects the GCM characteristics for EPs 4. To support the HR capacity of the Exchange Fair team - ensuring the learning and development needs of the team etc. 5. To deliver trainings and development to the team and other stakeholders (eg. members selling oGCDP) 1. Conversion rate of Applications to pass Interviews 2. Number of trainings held 3. Satisfaction of EF team with experience 4. Satisfaction of TMP with EF training 1. Length of EP Recruitment Process 2. Overall conversion of sign ups for offline marketing to RA The OCP LCVP TM, MCVP TM Proactive Learning Competencies Developed Able to support the development of others Facilitation Skills Entrepreneurial Outlook: Responsibilities KPIs Responsibilities KPIs See Above Learning and Development Needs Social Responsibility: Accept responsibility for outcomes Make decisions keeping in mind long-term outcomes such as RAMA-RE timeline and branding on campus Demonstrate personal commitment to task 1. GCM: Entrepreneurial Outlook 2. GCM: Social Responsibility 3. Marketing Strategy 4. Branding Guidelines 5. AIESEC Indonesia National Off-Peak and Summer Strategy 6. Time Management 7. Project Management 8. Team Management 9. Resilience Look at challenges and overcome Able to scan the environment, look at inconsistencies and areas of improvement Emotional Intelligence Learning and Development Needs Walk the Talk Establishes good interpersonal skills to assist achievement of KPIs and JD Ability to empathize and understand the team and their needs 1. GCM: Entrepreneurial Outlook 2. GCM: Emotional Intelligence 3. Facilitation Skills 4. Team Management 5. Analysis of Data 6. Critical Thinking
- 5. Exchange Fair: JD OC Exchange Fair Event Management/Logistics x 3 Name of Role: Duration: Time Commitment Description Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed OC Exchange Fair Event Management/Logistics 10 January - 30 April 10 Hours per week This individual contributes to the planning, tracking, execution and tools for the recruitment process. 1. Tracking and following up Recruitment planning, activities and results 2. Ahead thinking of logistic problems and challenges 3. Run events as part of the Exchange Fair 4. Manage resources and people for successful execution of events 5. University Relations 1, # of Raises Conversion of Event Attendance/Application etc. to RA # of forms sold # of people engaged with AIESEC (# of EWA) % of plan completed on time The OCP LCVP oGCDP, MAC, MCVP MAC, oGCDP Social Responsibility: 1.Personal accountability for the goals and KPIs outlined in the JD Self Efficiency and Time Management Identifies and acts keeping in mind the bigger picture, the project and the various stakeholders involved. Social Responsibility: See Above OC Exchange Fair Finance Name of Role: Duration: Time Commitment Description Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed Entrepreneurial Outlook Learning and Development Needs Scans environment for opportunities to improve, increase performance etc. Thinks ahead for the project Innovation and project management 1. GCM: Entrepreneurial Outlook 2. GCM: Social Responsibility 3. AIESEC Indonesia National Off-Peak and Summer Strategy 4. Time Management 5. Project Management 6. Resource and Risk Management OC Exchange Fair Finance 10 January - 30 April 10 Hours per week This individual contributes to the Exchange Fair through management and tracking of the budget and ensuring financial sustainability throughout the project 1. Development and tracking of the budget through the Exchange Fair execution 2. Develop appropriate financial tools to ensure the project optimization 3. Evaluate each event/Exchange Fairs MOS and ROI, create reports outlining financial viability of each project and how it can be improved. 4. Cash Flow Management 5. Monitor sponsorship 1. Profit made from Exchange Fair 2. Budget vs. Actuals The OCP LCVP FN, MCVP FN Social Responsibility: 1.Personal accountability for the goals and KPIs outlined in the JD Self Efficiency and Time Management Identifies and acts keeping in mind the bigger picture, the project and the various stakeholders involved. Social Responsibility: See Above Entrepreneurial Outlook Learning and Development Needs Scans environment for opportunities to improve, increase performance etc. Thinks ahead for the project Innovation about financial tool management 1. GCM: Entrepreneurial Outlook 2. GCM: Social Responsibility 3. Financial Systems 4. Time Management 5. Project Management 6. Resource and Risk Management
- 6. Exchange Fair: Timeline Key Activities Raising Matching Realisation January February March April May June
- 8. Cluster 2: Structure Matching Team Details for the team: OCP/ MB/TL Duration: March - June Maximum 7 in the team, Suggested structure is shown. Special L&D Needs: 1.Understand the country partners 2.Capable of Supply and Demand Analysis 3.Relationship building with EPs EP Managers can manage between 5-10 EPs. EP Manager -region/ country EP Manager - Country Partner EP Manager - Country Partner EP Manager - Country Partner EP Manager - Country Partner EP Manager - Country Partner EP Manager - Country Partner
- 9. Cluster 2: JD EP Manager TMP
- 10. These structures will enable more efficient and effective oGCDP in AIESEC INDONESIA
- 11. Providing better experiences for your members and more experiences for EPs.
- 12. 2015
- 13. If you have any questions please email: MCVP TM: christina.kelman@aiesec.net MCVP oGCDP: ignatius.rieza@aiesec.net