PM FrameWork: Module 1

PMP Prep Class
by
Mohammad Ashraf Khan, PMP

Why project management?
 We talk about Projects due to their importance and impacts
on the world economy.
 Statistics say that:
 The world spends more than $10 trillion of its 40.7 trillion
gross products each year on projects.
 More than 60 Millions of people work in the field of project
management
 The Afghan Government spends close to 3 billion dollars
on projects each year.

More on Project stats
The Standish Group research shows that:
31.1% of projects are canceled before completion
Projects failure rate is 40% throughout the world
Half of the projects will cost twice the original budget
The average time to complete a project is usually twice the
planned schedule.
On average Afghan Government manages to spend 40%
of its developmental budget each year

Topic Unit Sessions (120 mins) Remarks
Ch. 1, 2, 3 Overview and Frame Work
 Introduction to PMI, PMP, and PMBOK
 Projects, programs, and portfolios
 Types of organization
1 1 , 2, 3, & 4
Ch. 5 Project Scope Management
 Plan Scope Management
 Collect Requirement
 Define Scope
 Create WBS
 Validate Scope
 Control Scope
2 5, 6, & 7
Ch. 6 Project Time Management
 Plan Schedule Management
 Define Activities
 Sequence Activities
 Estimate Activity Duration
 Estimate Activity Resources
 Develop Schedule
 Control Schedule
3 8,9, & 10
Ch. 7 Project Cost Management
 Plan Cost Management
 Estimate Activity costs
 Develop Budget
 Control Cost
4 11& 12
Ch. 8 Project Quality Management
 Plan Quality Management
 Quality Assurance
 Quality Control
5 13 & 14
Ch. 9 Project HR management
 Develop HR Management Plan
 Acquire Project Team
 Develop Project Team
 Manage Project Team
6 15 & 16
Ch. 10 Project Communication Management
 Plan Communication
 Manage Communication
 Control Communication
7 17

Course Outline Continue…
Ch. 11 Project Risk Management
 Plan Risk Management
 Identify Risk
 Perform Quality risk Analysis
 Perform Quantitative Risk Analysis
 Plan Risk Responses
 Control Risk
8 18, 19, & 20
Ch. 12 Project Procurement Management
 Plan Procurement
 Conduct Procurement
 Administer Procurement
 Close Procurement
9 21 & 22
Ch. 13 Project Stakeholder Management
 Identify Stakeholders
 Plan stakeholder management
 Manage Stakeholders Engagement
 Control Stakeholders Engagement
10 23 & 24
Ch. 4 Project Integration Management
 Develop Project Charter
 Develop Project Management Plan
 Direct and Manage Project Work
 Manage and Control Project Work
 Perform Integrate Change Control
 Close Project/Phase
11
25, and 26,
Though covered in chapter of
PMBOK, it is better to learn about
integration management after you
have a good understanding of the
other areas.
PMI’s Professional Responsibility
12 27
Not part of the PMBOK but included
in the PMP exam
PMP exam, Review, and practice test
13 28,29, and 30
During this period, the students will
learn more about the complex
topics.

Introduction
This course covers:
1.All the materials you need to pass the PMP
exam
 PMBOK 5th Edition
 PMI’s Professional Responsibility Document
 PMP sample exams
2.Templates used for project management
Item 2 is part of the
practical work in this
course.

Course Objectives
 To prepare you for the PMP exam
 To give you project management education
 To fulfill the educational requirement of the
PMP exam
 To give you practical knowledge of project
management

Study materials
 The course is based on PMBOK 5th Edition
 PMBOK is a standard for project
management, developed by the Project
Management Institute (PMI)
 The practical part of the course is based on
the various templates covered in the
PMBOK 5th edition.

PMBOK Format
 PMBOK is mainly about the 47 project
management processes
 Each process has its own inputs, outputs,
and tools and techniques
 The 47 process are divided into 10
knowledge areas and 5 groups

PMBOK format: The 47
process
1
Initiating Planning Executing Monitoring & Controlling Closing
Integration
Management
Develop
Project
Charter
Develop Project Management
Plan
Direct and
Manage Project
Execution
-Monitor and Control
Project Work
- Perform Integrated
Change Control
Close
Project/Phase
Scope Management
- Plan Scope Management
- Collect Requirements
- Define Scope
- Create WBS
-verify scope
- Control Scope
Time Management
-Plan Schedule Management
- Define activities
-Sequence Activities
- Estimate Activity Resources
-Estimate Activity Duration
-Develop Schedule
-Control Schedule
Cost Management
-Plan Cost Management
-Estimate Cost
-Develop Budgeting
-Control Cost
Quality Management
-Plan Quality Perform Quality
Assurance
Perform Quality Control

Continue ….
2
Initiating Planning Executing
Monitoring &
Controlling
Closing
HR Management
-Develop HR Plan – Acquire Project
Team
- Develop Project
Team
- Manage Project
Team
Communication
Management
Plan Communication
Management
Manage
Communication
Control
Communication
Risk Management
-Plan Risk Management
-Identify Risk
- Perform Qualitative
Risk Analysis
-Perform Quantitative
Risk Analysis
-Plan Risk Responses
- Control Risks
Procurement
Management
Plan Procurement Conduct
Procurement
Administer
Procurement
Close Procurement
Stakeholder
Management
Identify
Stakeholders
Plan Stakeholder
management
Management
Stakeholder
Engagement
Control Stakeholder
Engagement

What is process?
Inputs
1. Project charter
2. Scope Management Plan
2. Requirements management plan
4. Stakeholder Management Plan
5. Stakeholder Register
Tools and Techniques
1. Interviews
2. Focus group discussions
3. Facilitated Workshops
4. Group Creativity Technique
5. Group decision making
techniques
6. Questionnaire and surveys
7. Observations
8. Prototypes
9. Benchmarking
Outputs
1. Requirements Documentation
2. Requirements Traceability matrix
A series of actions or steps taken in order
to achieve a particular end (output)
A sample PMBOK
process

Orgs working for PM
There are several organization working for
the improvement of PM.
The main ones are as follow:
1. The Association of PM (APM), UK:
 By developing The APM’ Body of
Knowledge (BoK)
 The APM has 20,000 members mainly in
Europe

PM Orgs continue….
2. The UK Government:
 By developing PRINCE2
 PRINCE 2 stands for (Projects in Controlled
Environment, Version 2)
 PRINCE 2 is the de facto PM methodology in
UK government
 Mainly used by the governments of UK,
Australia, and New Zealand.

PM Orgs Continue….
3. Scrum Alliance:
 By developing the agile methodology
 Agile methodology is mainly used in IT
 Agile methodology has become popular
recently

PM Orgs continue….
4. Project Management Institute (PMI)
 By developing PMBOK
 By developing Standards for program and
portfolio management
 By forming PM associations throughout the
world
 Having 700,000 members worldwide

Main PM Mythologies
 Waterfall (PMI)
 Agile (PMI, Scrum Alliance)
 PRINCE 2 (UK Government)
 APM’ Body of Knowledge (APM)

Main PM Certificates
1. PMP: Based on PMBOK, PMP tests your
knowledge and experience about project
management
2. CAPM: Based on PMBOK, CAPM tests your
knowledge of project management

PM Certificates ….
3. PMI-Agile: Based on PMI Agile Outline, tests
your knowledge and experience of the Agile
Methodology
4. PRINCE 2: Tests you on PRINCE
Methodology
5. Scrum Master: Tests you on Agile
methodology and is offered by Scrum
Alliance

The PMP exam
Educational Requirements
Category 1 Category 2
University Degree
High School, Diploma, or
equivalent
4500 Hours
36 Months
Last 6 years
7500 Hours
60 Months
Last 8 years
35 training hours 35 training hours

PMP exam
The structure
 200 Questions in 4 hours time
 4 multiple choices (choose the best answer)
 Passing with 106 of 175Q (25 not scored)
 Exam fee is $ 405 for members and $ 550 for none-mem
 Questions on each Domain:
 Initiating Project (11.59%)
 Planning Project (22.7%)
 Executing Project (27.5%)
 Monitoring and Controlling Project (21.03%)
 Closing Project (8.57%)
 Professional and Social Responsibility (8.61%)

The PMBOK
 PMBOK stands for Project Management
Body of Knowledge
 The latest version: PMBOK 5th edition
 Written by more than 300 industry
professional
 The process of developing PMBOK is
administered by PMI

The PMBOK
 PMBOK is PMI’s standard for project
management
 PMBOK provides guidelines for management
individual projects.
Standard: A
standard is a
formal document
that describes
established
norms, methods,
processes, and
practices.
Watch for the word
Guidelines. PMBOK is
only giving you
guidelines. It does not
tell you how exactly you
should manage a
specific project. You
have to figure out the
what, who, when, how
and how much.

What PMBOK Guide really is?
Well there are two answers. Officially the
PMBOK Guide is a “standard” and a “guide”,
but not a “methodology”.
But in reality, the PMBOK Guide is a framework
that once properly understood, it provides a
good structure within which to plan and
manage a project.
Robert Goatham

Methodology Vs Standard Vs
Guideline Vs Framework
Methodology: a system of methods, tools
and processes to be followed.
Standard: Set of norms/rules considered as
good practices and agreed upon
Guideline: Recommended practices that
allows some discretion in its interpretation,
and implementation.
Framework: A basic structure underlying a
system, concept, or text

PMBOK is organized into 3 sections
Section I - The Project Management Framework:
CH01: Introduction
CH02: Project Life Cycle and Organization
Section II – The Standard for PM of a Project:
CH03: Project Management Processes
Section III – The Project Management Knowledge Areas:
CH04: Project Integration Management
CH05: Project Scope Management
CH06: Project Time Management
CH07: Project Cost Management
CH08: Project Quality Management
CH09: Project Human Resources Management
CH10: Project Communications Management
CH11: Project Risk Management
CH12: Project Procurements Management
Ch 13: Project Stakeholder Management

Lesson 2: Wrap-up
 PMBOK
 The 47 processes
 The10 knowledge areas
 The 5 process groups
 Inputs, outputs, tools and techniques
 PMI and other related organizations
 PM Methodologies
 PMP

PM FrameWork: Module 1

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