Procurement part 2
- 1. Diploma Project Management Captain Cook College Sharon Boyle
- 2. Attempted Activity 1, 2, 3, 4 & 5 Discuss results for Activity 1,2 & 3 Prepared Procurement Management plan Unravelled the mysteries of weighted selection criteria Listened to a real world example from Richard
- 3. http://www.youtube.com/results?search_quer y=trudy+procurement+project+management +part+1&oq=trudy+procurement+project+ management+part+1&gs_l=youtube.guatda.com/cmx.p12...300 44.32219.0.35109.7.7.0.0.0.0.233.937.3j3j1 .7.guatda.com/cmx.p0...0.0...1ac.1.wjtsX2wrN2I
- 4. Fred’s Shed has prepared an invitation for quotation or RFQ ◦ The offer – the bits needed ◦ Exactly what is required in response ◦ Weighted selection criteria Assessing the quotes ◦ The form ◦ How to use it Reporting will form the subject of Project Meetings 9 November
- 5. You are required to; ◦ Individually read and consider the RFQ ◦ Form groups to prepare a response ◦ Please keep it relatively simple but use your imagination. ◦ It is still about Fred’s Shed ◦ We need it done today.
- 6. Quotes will be ◦ copied and ◦ groups to review ◦ Select using weighted selection criteria ◦ Recommendations to be taken to Project Meeting.
- 7. http://www.youtube.com/results?search_quer y=trudy+procurement+part+2.&oq=trudy+p rocurement+part+2.&gs_l=youtube.guatda.com/cmx.p12...525 3.11683.0.15869.25.25.0.0.0.0.275.3077.13 j9j3.25.guatda.com/cmx.p0...0.0...1ac.1.yryLf2q7l_s
- 8. To ensure everyone gets a role there will be two Project Meetings 9 November. ◦ Meeting 1. present recommendations of selection process ◦ Meeting 2. report on progress & finalise this procurement contract. The group must decide the roles in team Everyone is required to prepare ◦ Agenda – show Meeting 1 or Meeting 2. ◦ Meeting minutes - show Meeting 1 or Meeting 2.
- 9. 4.1. Implement established procurement management plan and make modifications with higher project authority approval, to ensure a common approach to achievement of objectives 4.2. Review progress and manage agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives within the legal framework of the contract 4.3. Identify and report procurement management problems to higher project authority and implement agreed remedial actions to ensure project objectives are met
- 10. 5.1. Conduct finalisation activities to ensure contract deliverables meet contractual requirements 5.2. Review project outcomes using available procurement records and information to determine effectiveness of contracting and procurement processes and procedures 5.3. Document lessons learned & recommended improvements, and pass on to higher project authority for application in future projects
- 11. Powerpoint pres. Discussion re ◦ Quotation process ◦ Project meetings Morning Tea Break into groups & prepare Quotation Identify roles at ◦ Meeting No 1 – Recommend Quotes ◦ Meeting 2 – Finalise Procurement Lunch Queries re outstanding assessments LMS remaining answers Finalise & submit Quotation
- 12. Finalise & circulate quotes Discuss evaluation process Morning Tea Groups to evaluate Quotes Prepare recommendation Prepare agenda for meeting 9 November Lunch Outstanding assessments