[Softskills];[Presenters performance]
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The document provides tips for improving presentation skills and engaging audiences. It discusses establishing objectives, maintaining eye contact, using gestures and body language appropriately, keeping a comfortable pace, allowing time for reflection, adding humor when suitable, and thanking the audience. It also notes the importance of practicing presentations, receiving feedback, and continual learning and improvement.
[Softskills];[Presenters performance]
- 3. COMMON OBJECTIVE to get out of the room to get off the platform Do you know: Most audiences have a single objective Most presenters have a single objective
- 5. YOUR OBJECTIVES? Speaking confident Interesting presentations Handle effective training courses Get audiences involve Keep audience awake Handle tough questions frequently hear the sound of genuine applause from audiences who wish they could have heard more from you Else…
- 6. YOUR OBJECTIVES? TO IMPROVE YOUR PERFORMANCE Find the right way…
- 7. Enjoy this moment! Take the subject on the card to develop a point or a position Present your point or position to the class – without using notes! One minute to prepare and one for your presentation.
- 8. Facts about LISTENERS & AUDIENCES
- 9. At any given moment listeners may be… LISTENING? THINKING ABOUT THE FUTURE? THINKING ABOUT THE PAST? THINKING ABOUT OTHER THINGS? 20% 20% 40% 20%
- 10. Facts about listeners Normal span of adult active listening Attention Span Maximum span of adult active listening Adult Attention Span 5 - 8 Seconds 30 Seconds
- 11. WHAT CAUSE AUDIENCES ATTENTION?
- 13. The ART of DON’T WORRY Believe in YOU – “Surely I’m getting better & better” Positive thinking Remember what F.E.A.R. stands for – F ictitious E vents A ppearing R eal.
- 17. Non-verbal communication Appearance – equal to audience dress generally do not want to be more casual Posture tips – Tư thế Feet shoulder-width apart Hands relaxed at sides Stand tall, straight, and square to audience Don’t slouch at the hips Postures to avoid Hands in pockets or on hips Crossed arms Parade rest – Hands clasped behind you Fig leaf – Hands clasped in front of private
- 18. Non-verbal communication Movement make it purposeful avoid rocking and highly distracting movements Gestures – Cử chỉ/ Điệu bộ Know your default gestures (pacing, turning back to audience, repetitive hand gestures) Don’t overuse effective gestures – be aware when to use Plan go-to gestures for emphasis
- 19. Non-verbal communication Vocal qualities Volume – project to back wall Tone – use some inflection Pace – keep comfortable speed Eye contact – everyone gets at least 2-3 seconds every 5 minutes Facial expressions Pleasant Professional Serious
- 20. Presentation Tips Know your audience needs when to STOP talking How to use appropriate body language Speak to your audience & with conviction as if you really believe in what you are saying. & listen to their questions, & respond to their reactions, & adjust and adapt . Maintain sincere eye contact
- 23. Presentation Tips Pause – Allow yourself and your audience a little time to reflect and think. Add Humor when appropriate Using audio-visual aids Have handouts ready and give them out at the appropriate time. Do not read from note Don’t forget to THANK your audiences
- 24. Learning by doing and sharing Plan for evaluating the presentation Use an evaluation tool to help you Assign specific evaluation items to team members Audience reaction and Q&A’s Presenter skills Non-verbal Be supportive, honest and constructive Make time for providing feedback to each other – on site or back in the office Put your heart into the presentations & love it!
- 25. JUST LEARNING If you're not practicing, somebody else is, somewhere, and he'll be ready to take your job. ( Brooks Robinson — American professional baseball player ) There are two type of speakers: those that are nervous & those that are liars! ( Mark Twain )
- 26. THANK YOU & HAPPY NEW YEAR!
Editor's Notes
- #4: Facts about LISTENERS/ AUDIENCES WHAT DO THEY DO? WHAT ARE THEY THINKING? HOW THEY REMEMBER YOUR PRESENTATION? What is the OBJECTIVE in common of PRESENTER & AUDIENCES?
- #9: Facts about LISTENERS/ AUDIENCES WHAT DO THEY DO? WHAT ARE THEY THINKING? HOW THEY REMEMBER YOUR PRESENTATION? What is the OBJECTIVE in common of PRESENTER & AUDIENCES?
- #13: The ratios are: Visual impact 55% Tone of voice 38% Text and Content 7% It's not that the content isn't important, of course it is. But if you fail to get the visual side of it (body language and pictures) right and then compound that failure by not sounding right, then the content doesn't matter at all.
- #14: 1. Instead of focusing on what you don't want to happen " I don't want to make a mess of this ," you need to make your self-talk a lot more positive.
- #21: Know the needs of your audience and match your contents to their needs. Know your material thoroughly. Put what you have to say in a logical sequence. Ensure your speech will be captivating to your audience as well as worth their time and attention. Practice and rehearse your speech at home or where you can be at ease and comfortable, in front of a mirror, your family, friends or colleagues. Use a tape-recorder and listen to yourself. Videotape your presentation and analyze it. Know what your strong and weak points are. Emphasize your strong points during your presentation. When you are presenting in front of an audience, you are performing as an actor is on stage. How you are being perceived is very important. Dress appropriately for the occasion. Be solemn if your topic is serious. Present the desired image to your audience. Look pleasant, enthusiastic, confident, proud, but not arrogant. Remain calm. Appear relaxed, even if you feel nervous. Speak slowly, enunciate clearly, and show appropriate emotion and feeling relating to your topic. Establish rapport with your audience. Speak to the person farthest away from you to ensure your voice is loud enough to project to the back of the room. Vary the tone of your voice and dramatize if necessary. If a microphone is available, adjust and adapt your voice accordingly. Body language is important. Standing, walking or moving about with appropriate hand gesture or facial expression is preferred to sitting down or standing still with head down and reading from a prepared speech. Use audio-visual aids or props for enhancement if appropriate and necessary. Master the use of presentation software such as PowerPoint well before your presentation. Do not over-dazzle your audience with excessive use of animation, sound clips, or gaudy colors which are inappropriate for your topic. Do not torture your audience by putting a lengthy document in tiny print on an overhead and reading it out to them. Speak with conviction as if you really believe in what you are saying. Persuade your audience effectively. The material you present orally should have the same ingredients as that which are required for a written research paper, i.e. a logical progression from INTRODUCTION (Thesis statement) to BODY (strong supporting arguments, accurate and up-to-date information) to CONCLUSION (re-state thesis, summary, and logical conclusion). Do not read from notes for any extended length of time although it is quite acceptable to glance at your notes infrequently. Speak loudly and clearly. Sound confident. Do not mumble. If you made an error, correct it, and continue. No need to make excuses or apologize profusely. Maintain sincere eye contact with your audience. Use the 3-second method, e.g. look straight into the eyes of a person in the audience for 3 seconds at a time. Have direct eye contact with a number of people in the audience, and every now and then glance at the whole audience while speaking. Use your eye contact to make everyone in your audience feel involved. Speak to your audience, listen to their questions, respond to their reactions, adjust and adapt. If what you have prepared is obviously not getting across to your audience, change your strategy mid-stream if you are well prepared to do so. Remember that communication is the key to a successful presentation. If you are short of time, know what can be safely left out. If you have extra time, know what could be effectively added. Always be prepared for the unexpected. Pause. Allow yourself and your audience a little time to reflect and think. Don't race through your presentation and leave your audience, as well as yourself, feeling out of breath. Add humor whenever appropriate and possible. Keep audience interested throughout your entire presentation. Remember that an interesting speech makes time fly, but a boring speech is always too long to endure even if the presentation time is the same. When using audio-visual aids to enhance your presentation, be sure all necessary equipment is set up and in good working order prior to the presentation. If possible, have an emergency backup system readily available. Check out the location ahead of time to ensure seating arrangements for audience, whiteboard, blackboard, lighting, location of projection screen, sound system, etc. are suitable for your presentation. Have handouts ready and give them out at the appropriate time. Tell audience ahead of time that you will be giving out an outline of your presentation so that they will not waste time taking unnecessary notes during your presentation. Know when to STOP talking. Use a timer or the microwave oven clock to time your presentation when preparing it at home. Just as you don't use unnecessary words in your written paper, you don't bore your audience with repetitious or unnecessary words in your oral presentation. To end your presentation, summarize your main points in the same way as you normally do in the CONCLUSION of a written paper. Remember, however, that there is a difference between spoken words appropriate for the ear and formally written words intended for reading. Terminate your presentation with an interesting remark or an appropriate punch line. Leave your listeners with a positive impression and a sense of completion. Do not belabor your closing remarks. Thank your audience and sit down. Have the written portion of your assignment or report ready for your instructor if required.
- #24: Know the needs of your audience and match your contents to their needs. Know your material thoroughly. Put what you have to say in a logical sequence. Ensure your speech will be captivating to your audience as well as worth their time and attention. Practice and rehearse your speech at home or where you can be at ease and comfortable, in front of a mirror, your family, friends or colleagues. Use a tape-recorder and listen to yourself. Videotape your presentation and analyze it. Know what your strong and weak points are. Emphasize your strong points during your presentation. When you are presenting in front of an audience, you are performing as an actor is on stage. How you are being perceived is very important. Dress appropriately for the occasion. Be solemn if your topic is serious. Present the desired image to your audience. Look pleasant, enthusiastic, confident, proud, but not arrogant. Remain calm. Appear relaxed, even if you feel nervous. Speak slowly, enunciate clearly, and show appropriate emotion and feeling relating to your topic. Establish rapport with your audience. Speak to the person farthest away from you to ensure your voice is loud enough to project to the back of the room. Vary the tone of your voice and dramatize if necessary. If a microphone is available, adjust and adapt your voice accordingly. Body language is important. Standing, walking or moving about with appropriate hand gesture or facial expression is preferred to sitting down or standing still with head down and reading from a prepared speech. Use audio-visual aids or props for enhancement if appropriate and necessary. Master the use of presentation software such as PowerPoint well before your presentation. Do not over-dazzle your audience with excessive use of animation, sound clips, or gaudy colors which are inappropriate for your topic. Do not torture your audience by putting a lengthy document in tiny print on an overhead and reading it out to them. Speak with conviction as if you really believe in what you are saying. Persuade your audience effectively. The material you present orally should have the same ingredients as that which are required for a written research paper, i.e. a logical progression from INTRODUCTION (Thesis statement) to BODY (strong supporting arguments, accurate and up-to-date information) to CONCLUSION (re-state thesis, summary, and logical conclusion). Do not read from notes for any extended length of time although it is quite acceptable to glance at your notes infrequently. Speak loudly and clearly. Sound confident. Do not mumble. If you made an error, correct it, and continue. No need to make excuses or apologize profusely. Maintain sincere eye contact with your audience. Use the 3-second method, e.g. look straight into the eyes of a person in the audience for 3 seconds at a time. Have direct eye contact with a number of people in the audience, and every now and then glance at the whole audience while speaking. Use your eye contact to make everyone in your audience feel involved. Speak to your audience, listen to their questions, respond to their reactions, adjust and adapt. If what you have prepared is obviously not getting across to your audience, change your strategy mid-stream if you are well prepared to do so. Remember that communication is the key to a successful presentation. If you are short of time, know what can be safely left out. If you have extra time, know what could be effectively added. Always be prepared for the unexpected. Pause. Allow yourself and your audience a little time to reflect and think. Don't race through your presentation and leave your audience, as well as yourself, feeling out of breath. Add humor whenever appropriate and possible. Keep audience interested throughout your entire presentation. Remember that an interesting speech makes time fly, but a boring speech is always too long to endure even if the presentation time is the same. When using audio-visual aids to enhance your presentation, be sure all necessary equipment is set up and in good working order prior to the presentation. If possible, have an emergency backup system readily available. Check out the location ahead of time to ensure seating arrangements for audience, whiteboard, blackboard, lighting, location of projection screen, sound system, etc. are suitable for your presentation. Have handouts ready and give them out at the appropriate time. Tell audience ahead of time that you will be giving out an outline of your presentation so that they will not waste time taking unnecessary notes during your presentation. Know when to STOP talking. Use a timer or the microwave oven clock to time your presentation when preparing it at home. Just as you don't use unnecessary words in your written paper, you don't bore your audience with repetitious or unnecessary words in your oral presentation. To end your presentation, summarize your main points in the same way as you normally do in the CONCLUSION of a written paper. Remember, however, that there is a difference between spoken words appropriate for the ear and formally written words intended for reading. Terminate your presentation with an interesting remark or an appropriate punch line. Leave your listeners with a positive impression and a sense of completion. Do not belabor your closing remarks. Thank your audience and sit down. Have the written portion of your assignment or report ready for your instructor if required.